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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
October 24, 2016
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Commissioner Hill

Pledge of Allegiance – Commissioner Webb

Pledge of Allegiance to the Texas Flag – Judge Self
 

COMMISSIONERS COURT MEETING
 
             
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2.   Addenda:
 
a. 42290   No. 3 to Online Auctioneering Services (RFP 2016-302) to make various changes to the Request for Proposal, Purchasing.
 
Attachments:
Addendum 3
RFP Questions & Answers Revised
 
b. 42291   No. 4 to Replacement of Vehicle Lifts at Service Center (IFB No. 2016-119) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum Four
Section 4.0 Revision 3
 
3. 42308   Budget amendment in the amount of $300 to utilize the DA State Forfeiture Fund (037) for the 2017 Texas SFST Refresher Course, District Attorney.
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 42303   Disbursements for the period ending October 18, 2016, Auditor.
 
Attachments:
Court Order
FY2016 EFT Disbursements
FY2016 Disbursements
FY2017 Disbursements
 
b. 42282   Tax refunds totaling $564,719.90, Tax Assessor/Collector.
 
Attachments:
Court Order
cc Summary Sheet 10-24-16
 
c.   Award(s):
 
1. 42287   Professional Services, Real Estate Broker Services (RFP No. 2016-289) to A.M. Scott Real Estate, Inc., Administrative Services.
 
Attachments:
Court Order
Memo
Scoring Summary
Contract Data
Form 1295
Award Letter
 
2. 42302   Public Works Weston Barn Metal Roof Replacement (IFB No. 2016-322) to KC Construction Services, Inc. and further authorize the Purchasing Agent to finalize and execute the Construction Contract, Construction & Projects.
 
Attachments:
Court Order
Memo
Contract Data
Tabulation Spreadsheet
Form 1295
Award Letter
Construction Contract
 
d.   Agreement(s):
 
1. 42326   Interlocal Agreement with the City of Melissa for the design and construction of Davis Road from US 75 to Fannin Road (Bond Project No. 07-051) and budget amendment in the amount of $1,350,000 for same.  County participation NTE $2,500,000, Engineering.
 
Attachments:
Court Order
Memo
Map
ILA
 
2. 42328   Interlocal Agreement with the City of Melissa for the preliminary design of Davis Road from US 75 to FM 543 (Bond Project No. 07-00-65) and budget amendment in the amount of $50,000 for same. County participation NTE $50,000, Engineering.
 
Attachments:
Court Order
Memo
Location Map
ILA
 
3. 42327   Interlocal Agreement with the City of Melissa for the design and construction of Fannin Road from SH 121 (Sam Rayburn Freeway) to approximately 2,300 feet south of Melissa Road (Bond Project No. 07-052).  County participation NTE $1,500,000, Engineering.
 
Attachments:
Court Order
Memo
Location Map
ILA
 
4. 42329   Interlocal Agreement with the City of Melissa for the preliminary design of Telephone Road from US 75 to  the Collin County Outer Loop (Bond Project No. 07-00-66) and budget amendment in the amount of $125,000 for same.  County participation NTE $125,000, Engineering.
 
Attachments:
Court Order
Memo
Location Map
ILA
 
5. 42330   Interlocal Agreement with the City of Melissa for the design and construction of Throckmorton Road from east of SH 5 to Sherley Lane (Bond Project No. 07-050).  County participation NTE $2,000,000, Engineering.
 
Attachments:
Court Order
MEMO
Location Map
ILA
 
6. 42332   Interlocal Agreement with the Town of Fairview for the design and right-of-way acquisition of Fairview Parkway from Stacy Road to Indian Springs and from Fairview Village Road to Medical Center Drive (Bond Project No. 07-019) and budget amendment in the amount of $1,460,000 for same.  County participation NTE $3,060,000, Engineering.
 
Attachments:
Court Order
Memo
Location Map
Court Order
 
7. 42331   Interlocal Agreement with the Town of Fairview for the design and right-of-way acquisition of Frisco Road from SH 121 to SH 5 (Bond Project No. 07-018) and budget amendment in the amount of $415,000 for same.  County participation NTE $540,000, Engineering.
 
Attachments:
Court Order
MEMO
Location Map
ILA
 
e.   Amendment(s):
 
1. 42266   Amendment to Software, E-Citation/Ticketing for Sheriff’s Office and Constables (Contract No. 02130-11) with Tyler Technologies, Inc. to make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Tyler Technology Contract Amendment
Amendment
1295 Form
 
2. 42264   No. 1 to Audio Upgrade for County Courtrooms (RFP No. 2016-099) with Lantek Communications, Inc. to make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Change Order for Courtroom Audio Equipment Project
Contract Amendment No. 1-Updated
Biamp Tesira Amp Change Order
1295 Form
 
3. 42306   No. 5 to Inmate Telephone Services (Contract No. 03191-12) with Securus Technologies, Inc. to add Location Based Services in the amount of $694 per month, extend the contract for the period November 1, 2016 through and including October 31, 2017 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Amendment No. 5
Securus Backup Amendment 4
1295
 
4.   No. 1 to the Interlocal Agreement for Environmental Services to extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Development Services:
 
a. 42320   City of Anna.
 
Attachments:
Court Order
Memo
Amendment No. 1
Agreement
 
b. 42318   City of Blue Ridge.
 
Attachments:
Court Order
Memo
Amendment No. 1
Agreement
 
c. 42319   City of Lowry Crossing.
 
Attachments:
Court Order
Memo
Amendment No. 1
Agreement
 
d. 42321   City of Melissa.
 
Attachments:
Court Order
Memo
Amendment No. 1
Agreement
 
e. 42322   City of Princeton.
 
Attachments:
Court Order
Memo
Amendment No. 1
Agreement
 
f. 42323   City of Wylie.
 
Attachments:
Court Order
Memo
Amendment No. 1
Agreement
 
f.   Change Order(s):
 
1. 42309   No. 1 to Services: Morgue Transport (IFB No. 2015-170) with UT Southwestern Medical Center to include a price redetermination, extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner.
 
Attachments:
Court Order
MEMO - UTSW
UTSW CHG ORDER
 
2. 42349   No. 2 to Construction, Restoration of Remediation Areas, 900 E. Park (IFB No. 2015-349) with SDB Contracting Services, Inc. to make various changes to the contract, budget amendment in the amount of $30,000 and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.
 
Attachments:
Court Order
Memo
Costs
Contract Change Order 2
SDB Change Order Proposal
Budget Amedment form
 
3. 42305   No. 5 to Food: Bread Products (IFB No. 04201-12) with Bimbo Bakeries USA, Inc. to add Mrs. Bairds 4.5 inch buns – 8 count package (Bid Item# 04201-12-01-04) to the contract and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Change Order No. 5
Form 1295
 
g.   Contract Renewal(s):
 
1. 42286   Services: Prisoner Transport (IFB No. 04215-12) with Texas Prisoner Transportation Services, LLC to extend the contract for one (1) year through and including September 30, 2017, Sheriff.
 
Attachments:
Court Order
Memo
Renewal
Form 1295
 
h.   Budget adjustment(s)/amendment(s):
 
1. 42272   $10,726 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
Back-up
 
2. 42273   $13,947 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
Back-up
 
3. 42207   $13,955 to establish the in kind match budget for the FY 2017 TxDOT DWI No Refusal Mandatory Blood Draw Grant, Auditor.
 
Attachments:
Court Order
Memo
DWI Match Expend BA FY'17
2016-762-10-03
2017-CollinDA-G-1YG-0011
 
4. 42271   $31,500 to establish the cash match budget for the FY 2017 District Attorney's Victim Assistance Coordinator Program Grant, Auditor.
 
Attachments:
Court Order
Memo
Match
Contract Budget
 
i.   Filing of the Minute(s), County Clerk:
 
1. 42297   October 3, 2016.
 
Attachments:
Minutes
 
j.   Miscellaneous
 
1. 42237   Re-appointment of Jason Browning as the County Fire Marshal for a two (2) year term, Administrative Services.
 
Attachments:
Court Order
 
2. 42300   Address corrections on abandoned private road Turtle Creek Ln to Sheffield Dr (with associated address updates), GIS/Rural Addressing.
 
Attachments:
Draft Court Order
ReqMemo
ReqLetter
Map-OriginalAddressing
Map-NewAddressing
 
3. 42341   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
4. 42342   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 42289   Public Hearing - Consideration and any action for the issuance of a "Mass Gathering" permit for the Vintage Market Days event on November 18-20, 2016 at Myers Park & Event Center in accordance to the Health and Safety Code 751, Special Projects.
 
Attachments:
Court Order
Memo
Mass Gathering Application
Attach B ~ Facility Use Agreement
Attach C ~ Contract Sample
Attach D ~ Vendor Contract Sample
Attach E ~ Spnonsorship Sample
Attach F ~ Vendor Booth Plan
Attach G ~ Parking Plan
Dev Services Memo
Fire Marshal Memo
Sheriff Office Memo
 
6. 42338   Jeffory Blackard Court of Appeals Number: 05-16-00408-CV; District Court Case Number: 380-05246-2015, Commissioner, Precinct 3.
 
Attachments:
Court Order
 
7.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Legal (551.071)
 
42339   Jeffory Blackard Court of Appeals Number: 05-16-00408-CV; District Court Case Number: 380-05246-2015, Commissioner, Precinct 3.
 
42348   GT Construction, Inc. v. Collin County, Administrative Services.
 
Attachments:
Court Order
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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