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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
November 7, 2016
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Commissioner Webb

Pledge of Allegiance – Judge Self

Pledge of Allegiance to the Texas Flag – Commissioner Fletcher
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 42359   Contract between the Collin County Juvenile Board and Parker County Juvenile Probation Department acting through the Parker County Juvenile Board to provide residential services pursuant to contractual terms and sanction guideline level five (5) progressive sanctions model for youth adjudicated for sex offenses, Juvenile Probation.
 
Attachments:
Commissioners Court Memorandum
Residential Services Contract
 
2. 42358   Contract between the Collin County Juvenile Board and Rockwall County Juvenile Probation Department through the Rockwall County Juvenile Board for residential services pursuant to contractual terms and sanction guideline level five (5) progressive sanctions model for youth adjudicated for sex offenses, Juvenile Probation.
 
Attachments:
Commissioners Court Memorandum
Residential Services Contract
 
3. 42357   Contract between the Collin County Juvenile Board and Rockwall County Juvenile Probation Department acting through the Rockwall County Juvenile Board for detention services for pre-adjudicated youth pursuant to contractual terms and all applicable provisions of the Texas Family and Administrative Codes, Juvenile Probation.
 
Attachments:
Commissioners Court Memorandum
Detention Services Contract
 
4. 42394   Personnel Appointments, Human Resources.
 
Attachments:
Personnel Appointments
 
5. 42395   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2.   Addenda:
 
a. 42334   No. 1 and 2 to Image Network Attached Storage Solution (RFP No. 2016-332) to make various changes to the Request for Proposal, Purchasing.
 
Attachments:
Addendum No. 1
Addendum No. 2
 
b. 42353   No. 1 to Services, Professional Audit (RFP No. 2016-161) to add various documents to the Request for Proposal, Purchasing.
 
Attachments:
Addendum No. 1
Attachment D
Attachment E
Attachment F
Attachment G
 
3. 42382   Amendment No. 2 to Commissary Services: Jail (RFP No. 2014-123) with Aramark to extend the contract for one (1) year through and including September 30, 2017 with proposed price changes for products purchased by inmates from the commissary, Sheriff.
 
Attachments:
Memo
Amendment
Price Change Proposal
Pricing Spreadsheet
 
4.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 42362   $16,649 to establish the budget for the 2016 Justice Assistance Grant.
 
Attachments:
BA MEMO
Revenue Budget
Expense Budget
City of Plano Agreement
 
b. 42313   $42,817 to establish the budget for the FY 2017 Title IV-E County Legal Services Grant.
 
Attachments:
Memo
CPS Legal Revenue BA-FY'17
CPS Legal Expend BA-FY'17
 
c. 42351   $50,000 to establish the budget for the FY 2017 Juvenile Drug Court – SOAR Program Grant.
 
Attachments:
Budget Memo
Revenue Budget
Expense Budget
FY 2017 SOAR Contract
Court Agenda
 
d. 42206   $69,335 to establish the budget for the FY 2017 TxDOT DWI No Refusal Mandatory Blood Draw Grant.
 
Attachments:
Memo
DWI Revenue BA FY'17
DWI Expenditure BA FY'17
2016-762-10-03
2017-CollinDA-G-1YG-0011
 
e. 42374   $100,720 to establish the budget for the FY 2017 Cities Readiness Initiative (CRI) Program Grant.
 
Attachments:
Memo
Revenues
Expenditures
Contract Budget
 
f. 42270   $126,000 to establish the budget for the FY 2017 District Attorney's Victim Assistance Coordinator Program Grant.
 
Attachments:
Memo
Revenue
Expenditure
Contract Budget
 
g. 42268   $126,000 to establish the budget for the FY 2017 Sheriff's Office Crime Victim Advocate Program Grant.
 
Attachments:
Memo
Revenue
Expenditures
Contract Budget
 
h. 42373   $432,047 to establish the budget for the FY 2017 Public Health Emergency Preparedness (PHEP)/Hazards Program Grant.
 
Attachments:
Memo
Revenues
Expenditures
Contract Budget
 
5. 42315   P–Card Disbursements, Auditor.
 
Attachments:
Procurement Card Disbursements
 
6. 42343   Budget adjustment(s)/amendment(s) totaling $13,552 (over $5,000 per c/o 2005-589-08-01), Budget.
 
Attachments:
Communication Letter
Budget Amendment
 
7. 42383   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terms
September Turnover
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 42335   Disbursements for the period ending November 1, 2016, Auditor.
 
Attachments:
Court Order
FY2016 EFT Disbursements
FY2017 EFT Disbursements
FY2016 Disbursements
FY2017 Disbursements
 
b. 42283   Tax refunds totaling $199,311.27, Tax Assessor/Collector.
 
Attachments:
Court Order
CC SUMMARY SHEET 11-7-16
 
c.   Advertisement(s):
 
1. 42333   Grounds Maintenance Equipment (IFB No. 2016-336), Public Works.
 
Attachments:
Court Order
memo
Bid Packet 2016-336
 
d.   Award(s):
 
1. 42314   Construction, Myers Park Maintenance/Storage Building (IFB No. 2016-317) including the base bid and alternates one (1), two (2) and three (3) to Schmoldt Construction, Inc., budget amendment in the amount of $48,000 and further authorize the Purchasing Agent to finalize and execute the Construction Contract, Construction & Projects.
 
Attachments:
Court Order
Memo
Contract Data
Tabulation Spreadsheet
Form 1295
Award Letter
Construction Contract
 
2. 42354   Security Gate Repair Parts and Services (IFB No. 2016-295) to Orion Access Control, Inc. dba Royal Access Control, Facilities.
 
Attachments:
Court Order
awardsecuritygaterepairscontract2017
Contract Data
Tabulation Spreadsheet
Award Letter
Form 1295
 
3. 42337   Signs: Road, Parking and Custom (IFB No. 2016-166) to various vendors, Public Works.
 
Attachments:
Court Order
memo
Contract Data
Evaluation Spreadsheet
Award Letter - Custom
Award Letter - Nippon Carbide
Award Letter - Vulcan
Award Letter - PathMark
1295 - Custom
1295 - PathMark
1295 - Vulcan
1295 - Nippon
 
e.   Amendment(s):
 
1. 42301   No. 1 to Video Visitation System (RFP No. 2014-259) with Global Tel*Link Corporation (GTL) to remove the Attorney/Inmate visitation portion of the contract and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
GTL Contract Amendment Court Memo
Contract Amendment No. 1
Global Tel*Link Amendment
Agreement
1295 Form
 
f.   Contract Renewal(s):
 
1. 42324   Services: Maintenance: Plumbing Contractor (IFB No. 2016-112) with Brent Murley dba Murley Plumbing to extend the contract for one (1) year through and including September 30, 2017, Facilities.
 
Attachments:
Court Order
plumbingcontractorcontractrenewal2017
Renewal - Plumbing
Form 1295
 
2. 42371   Professional Services; Law Library Forms Review (Agreement No. 2015-074) with Michelle Warmbrodt to extend the contract for the period October 1, 2016 through and including March 31, 2017, Law Library.
 
Attachments:
Court Order
Memo
Renewal letter FY2017
Warmbrodt 1295
 
g.   Ratification of the County Judge's prior approval:
 
1. 42076   Renewal of the Title IV-E County Legal Services Contract (Contract No. 23939924) with the Texas Department of Family and Protective Services through and including September 30, 2017 for the partial reimbursement of Collin County’s legal services for CPS cases, Auditor.
 
Attachments:
Court Order
Memo
Legal #23939924
Court Order Legal
DFPS Renewal Letter Legal
9105RAQ
4734FFATA
Grant review committee form
 
2. 42074   Renewal of the Title IV-E Child Welfare Services Contract (Contract No. 23939923) with the Texas Department of Family and Protective Services through and including September 30, 2017 for the partial reimbursement of Collin County’s foster care maintenance for CPS cases, Auditor.
 
Attachments:
Court Order
Memo
CWB #23939923
Court Order CWB
DFPS Renewal Letter CWB
9105RAQ
4734FFATA
Grant review committee form
 
3. 42284   Contract renewal for Release of Driver Records to Government Agencies (Agreement No. 2014-105) with the Texas Department of Public Safety for the period December 17, 2016 through and including December 17, 2019 and add the ability to run batch driving records, Human Resources.
 
Attachments:
Court Order
Renewal Memo and Contract
Agreement for Release of Driver Records to Government Entities
 
h.   Budget adjustment(s)/amendment(s):
 
1. 42312   $4,250 to establish the budget for FY 2017 Title IV-E Child Welfare Services Grant, Auditor.
 
Attachments:
Court Order
Memo
CPS CWB Revenue BA-FY'17
CPS CWB Expend BA-FY'17
 
2. 42269   $15,750 to establish the cash match budget for the FY 2017 Sheriff’s Office Crime Victim Advocate Program Grant, Auditor.
 
Attachments:
Court Order
Memo
Match Budget
Contract Budget
 
3. 42380   $103,000 for the purchase of a FARO Laser Scanner 3D Mapping System, Sheriff.
 
Attachments:
Court Order
Memo
Quote - T&C
Presentation
 
i.   Filing of the Minute(s), County Clerk:
 
1. 42345   October 10, 2016.
 
Attachments:
Minutes
 
2. 42363   October 17, 2016.
 
Attachments:
Minutes
 
j.   Miscellaneous
 
1. 42350   Exemption to the bid process per VTCA Local Government Code 262.024(4), a personal or professional service, for Bickerstaff Heath Delgado Acosta LLP for legal services and further authorize the Purchasing Agent to finalize and execute the Engagement Agreement, Administrative Services.
 
Attachments:
Draft Court Order
Engagement Agreement
Form 1295
 
2. 42317   Acceptance of the FY 2016 State Criminal Alien Assistance Program (SCAAP) grant in the amount of $8,418, Auditor.
 
Attachments:
Court Order
Memo
Award
Grant review committee form
 
3. 42367   Acknowledgement of the issuance of the Woodloch Health Facilities Development Corporation Revenue Bonds (Wellstone Craig Ranch Project) Series 2016, County Judge.
 
Attachments:
Court Order
Letter
Resolution
 
4. 42252   Sale of property located in North Ridge Estates, Blue Ridge, Texas (Lot 3, Block 1, North Ridge Estates, Volume 4116, Page 2414) as recorded in the Collin County Deed Records to Alicia Hamman upon the payment of $5,350, Commissioner, Precinct 3.
 
Attachments:
Court Order
Letter
Financial Impact of Bid Acceptance
Resale Deed
 
5. 42389   Sale of property located at 9465 County Road 626, Blue Ridge, Texas (1.00 Acre, Tract 10, Abstract 639, Nathan Mitchell Survey, Volume 4562, Page 588) as recorded in the Collin County Deed Records to Chad Hicks upon the payment of $5,109, Commissioner, Precinct 3.
 
Attachments:
Court Order
Letter
Distribution of Proceeds
Special Warranty Deed
 
6. 42376   Acceptance of the FY2016 UASI DWFA Regular Grant in the amount of $85,000 through the Office of the Governor, Homeland Security Grants Division for the upgrade of the Mobile Incident Command Post, Emergency Management.
 
Attachments:
Court Order
Acceptance Memo
MICP Upgrades
SOGA
Court Order
Approval
Grant Summary
GRC Review
Certifications and Assurances
 
7. 42300   Address corrections on abandoned private road Turtle Creek Ln to Sheffield Dr (with associated address updates), GIS/Rural Addressing.
 
Attachments:
Court Order
ReqMemo
ReqLetter
Map-OriginalAddressing
Map-NewAddressing
Map
 
8. 42352   FY 2017 Pay for Performance increases, Human Resources.
 
Attachments:
Court Order
Memo
Annual increase corrections
 
9. 42384   Exemption from the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and further authorize the Human Resource Director to submit proper notice to authorities, Human Resources.
 
Attachments:
Court Order
Memo
Notice
 
10. 42396   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
11. 42397   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 42368   Discuss possible Planning Board review and recommendations for major transportation funding 2017 - 2020, County Judge.
 
Attachments:
Collin Co TR Analysis 081216
 
6. 38983   North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.
 
7.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Real Estate (551.072)
 
42372   Right of Way Acquisition for the Collin County Outer Loop – U.S. Highway 75 Interchange - Counter Offer from WHV Inc., Special Projects.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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