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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
July 9, 2018
1:30 P.M.

 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:

 

Invocation – Commissioner Fletcher

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Webb

 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 45048   Donation of $10,000 to the Texas District & County Attorneys Foundation utilizing the District Attorney State Forfeiture Fund and budget amendment for same, District Attorney.
 
Attachments:
Budget Amendment Journal Proof
 
2. 45070   Contract renewal for Services: Juvenile Sex Offender Counseling (Contract No. 2015-230) with Terri L. Bauer, LCSW, LSOTP to extend the contract for one (1) year through and including September 30, 2019, Juvenile Probation.
 
Attachments:
Memorandum
Contract Renewal
1295
HB89
Chapter 2252
 
3. 45040   Grant award through the Texas Juvenile Justice Department for the purchase of a validated risk-assessment tool for referred youth, Juvenile Probation.
 
Attachments:
Memorandum
Award Confirmation
Noble Software Platform Proposal
Grant Summary Form
Grant review committee form
 
4. 45065   Grant award through the Texas Juvenile Justice Department for Residential Services for the period June 26, 2018 through and including June 25, 2019, Juvenile Probation.
 
Attachments:
Memorandum
Diversion Application (Redacted)
Diversion Grant Award Notification
Residential Services Contract
Grant Summary Form
 
5. 45116   Personnel Appointments, Human Resources.
 
Attachments:
Personnel Appointments
 
6. 45117   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 45097   Addenda No. 1-6 to Construction, Road: Dallas North Tollway Southbound Frontage Road, US 380 to FM 428 (IFB No. 2018-203) to make changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum No. 1
Addendum No. 2
Addendum No. 3
Addendum No. 4
Addendum No. 5
Addendum No. 6
 
3. 45094   Change Order No. 3 to Construction, Collin County Adventure Camp Roof Replacements (IFB No. 2017-320) with JJ Red Commercial Roofing, LLC to remove replacement of decking on South Pavilion, with the exception of two (2) decking boards replaced, from the scope of work, Construction & Projects.
 
Attachments:
Memo
Contract Change Order 3
Change Order Proposal
 
4. 45088   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terminations
 
5. 45089   Turnover, Human Resources.
 
Attachments:
May Turnover
 
6. 45023   County overtime for the pay period ended July 1, 2018, Human Resources.
 
Attachments:
Overtime Total
Open Positions
FY18 Budget vs Actual for Court 07.09.18
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 45054   Disbursements for the period ending July 3, 2018, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 44891   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2018 Court Appointed Representation For Period Ending 7.3.18
 
c. 45043   Tax refunds totaling $172,620.39, Tax Assessor/Collector.
 
Attachments:
Court Order
Summary sheet 7-9-18
 
d.   Advertisement(s):
 
1. 45092   Professional Services, Architect for Small County Projects (RFQ No. 2018-294), Construction & Projects.
 
Attachments:
Court Order
Memo
Bid Packet
 
2. 45099   Morgue Transport Services (IFB No. 2018-304), Medical Examiner.
 
Attachments:
Court Order
MEMO - MORGUE TRANSPORT SERV
Bid Packet
 
e.   Award(s):
 
1. 45060   Construction, Collin County Justice Center, Upgrade Pneumatic to Electronic Actuators (IFB No. 2018-162) to ABM Building Services, LLC and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.
 
Attachments:
Court Order
Memo
Contract Data
Bid Tabulation
Form 1295
Chapter 2270 Verification
Chapter 2252 Certification
Letter to Award
Construction Agreement
 
2. 45020   Construction, Road: Dallas North Tollway Southbound Frontage Road, US 380 to FM 428 (IFB No. 2018-203) to Mario Sinacola & Sons Excavating, Inc. and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Special Projects.
 
Attachments:
Court Order
agenda memo
Eng Recommendation
Contract Data
Tabulation
Contractor Statement of Qualifications
location map
Letter for Award
Construction Agreement
Chapter 2252 Certification
Chapter 2270 Verification
Form 1295
 
f.   Agreement(s):
 
1. 45120   Grant an exemption from the bidding process per VTCA Local Government Code 262.024(a)(4) and approve a Professional Services Contract with Public Information Associates (PIA) to develop the Coalition for Behavioral Healthcare in Collin County required by the Medicaid 1115 Waiver, Administrative Services.
 
Attachments:
Court Order
Contract
Form 1295
Form 2270
Form 2252
 
2. 45075   Transfer the Collin County Mobile Incident Command Post to the City of Wylie and further approve the Regional Equipment Transfer Agreement for same, Emergency Management.
 
Attachments:
Court Order
memo to Court
2005 CC approval
Transfer Agreement
MICP inventory CC #
MICP Inventory #1
MICP inventory #2
2003 Contract
2003 SHSP Contract
03 UASI GAN #2 041106
2 MICP Grant FY 2016
UASI Phase II MICP
Signed Wylie MICP MOU
Termination of MOU
 
3. 45077   Memorandum of Understanding with Texas A&M AgriLife Extension Service to clarify the parties’ responsibilities for information technology service and support at the County Extension Office beginning September 1, 2018 through and including August 31, 2020, Information Technology.
 
Attachments:
Court Order
Court Memo - MOU
Memorandum of Understanding
 
4. 45033   Interlocal Cooperation Agreement with Royse City for Road and Bridge Improvements effective through and including September 30, 2022, Public Works.
 
Attachments:
Court Order
Memo
Interlocal Agreement
County road policy
 
g.   Change Order(s):
 
1. 45034   No. 2 to Road Materials, Cement Treated Base (IFB No. 2016-115) with Martin Marietta Materials, Inc. to include a price redetermination, extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Public Works.
 
Attachments:
Court Order
memo
Contract change order
Pricing Spreadsheet
MM letter and pricing
BLS Statistics
1295 form
2252 form
2270 form
 
h.   Contract Renewal(s):
 
1. 45069   Services: Maintenance: Plumbing Contractor (IFB No. 2016-112) with Brent Murley dba Murley Plumbing to extend the contract for one (1) year through and including September 30, 2019, Facilities.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2270
2252
 
2. 45076   Fire Inspection and Fire Plan Review Services (Agreement No. 2015-121) with the Town of Saint Paul to extend the contract for one (1) year through and including September 30, 2019, Fire Marshal.
 
Attachments:
Court Order
memo to court
ILA Renewal-Fire Protection & Plan Review
Agreement
 
3. 45063   Printing, General Office Forms (IFB No. 2016-125) with Jayden Graphics, Inc. to extend the contract for one (1) year through and including September 30, 2019, Purchasing.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2270
2252
 
4. 45100   Services: Coffee (IFB No. 2017-159) with Office Perks, Inc. to extend the contract for one (1) year through and including September 30, 2019, Purchasing.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2270
2252
 
5. 45105   Supplies: OEM Toner Cartridges for Laser, Inkjet and MICR Printers (IFB No. 2017-255) with Barbarian USA, Inc. dba World Tech Supply to extend the contract for one (1) year through and including September 30, 2019, Purchasing.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2270
2252
 
6. 45103   Supplies: OEM Toner Cartridges for Laser, Inkjet and MICR Printers (IFB No. 2017-255) with Office Depot, Inc. to extend the contract for one (1) year through and including September 30, 2019, Purchasing.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2270
2252
 
7. 45104   Supplies: OEM Toner Cartridges for Laser, Inkjet and MICR Printers (IFB No. 2017-255) with The Office Pal, Inc. to extend the contract for one (1) year through and including September 30, 2019, Purchasing.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2270
2252
 
i.   Ratification of the County Judge's prior approval:
 
1. 45109   Disbursements for the period ending June 26, 2018, Auditor.
 
Attachments:
Court Order
Disbursements
 
2. 45110   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2018 Court Appointed Representation for period ending 06.26.2018 for 0...
 
3. 45093   Notice of Grant Award and acceptance of the 2018–2019 Veterans Treatment Court Grant in the amount of $250,000 through the Texas Veterans Commission, Auditor.
 
Attachments:
Court Order
BA memo - Ratification
NOGA Vet Crt 2018-2019
Approved Application Vet Crt 2018-2019
GRC Review Form
Grant summary forms
 
4. 45045   Agreement with the Organized Crime Drug Enforcement Task Force (OCDETF) for the period June 13 2018 through and including September 30, 2018, Sheriff.
 
Attachments:
Court Order
GRC form
 
j.   Budget adjustment(s)/amendment(s):
 
1. 45068   $5,939 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
Back-up
Budget Amendment Journal Proof
 
2. 45032   $34,000 to reallocate funds for Electronic Monitoring Services for the remainder of the year, Sheriff.
 
Attachments:
Court Order
Memo
Journal Proof 409 - GPS BA
 
k.   Filing of the Minute(s), County Clerk:
 
1. 45057   June 11, 2018.
 
Attachments:
Minutes
 
2. 45090   June 18, 2018.
 
Attachments:
Minutes
 
l.   Miscellaneous
 
1. 45086   Participate as a class member in Kane County, Utah v United States Case Nos. 17-793C and 17-1991C, Administrative Services.
 
Attachments:
Court Order
Opt-In Notice
 
2. 45035   Trim and remove brush and tree limbs on private property on the inside of a corner on CR 1220 to restore line of sight visibility for approaching traffic, Public Works.
 
Attachments:
Court Order
memo
TCL / TAA
pictures
 
3. 45078   Acceptance of the Citibank rebate check in the amount of $6,473.33 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.
 
Attachments:
Court Order
Agenda Memo
Agenda Backup
Munis BA
 
4. 45079   Acceptance of the Zoetis rebate check in the amount of $374.09 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.
 
Attachments:
Court Order
Agenda Memo
Agenda Backup
Journal Proof
 
5. 45044   Adoption of the Personnel Changes Pre-Approval Policy, Human Resources.
 
Attachments:
Court Order
Memo
 
6. 45118   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
7. 45119   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 45071   2018 TCDRS Presentation, Human Resources.
 
Attachments:
Presentation
 
6. 45107   Designation and ballot drawing of nine public members (in lieu of nine elected officials) and eighteen alternate members from the 2017 Grand Jury members to be appointed and serve on the 2018 Salary Grievance Committee and any action, Commissioners Court.
 
Attachments:
Court Order
Statute-Salary Grievance Committee
 
7.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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