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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
July 13, 2020
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Hale

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Judge Hill
 

COMMISSIONERS COURT MEETING

 
             
  FYI NOTIFICATION
 
1. 48705   Intra-County transfers transmitted on June 25, 2020, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers_06.25.2020
 
2. 48467   Change Order No. 1 to Construction, Upgrade Pneumatic to Electronic Actuators (IFB No. 2018-162) with ABM Building Services, LLC to provide various changes to the contract, Construction & Projects.
 
Attachments:
Memo and PCO3
Change Order 1
 
3. 48712   County overtime for the pay period ended June 28, 2020, Human Resources.
 
Attachments:
Overtime Review.pdf
Overtime Details Reasons.pdf
Open Positions Summary.pdf
Budget vs Actual for Court 7.6.20 -
 
4.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 48727   $15,000 to establish the budget for the FY2020 US Marshals Service grant, Auditor.
 
Attachments:
Memo
Munis Proof
Revenues
Expenditures
Contract Budget
Court Order
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 48703   Disbursements for the period ending July 7, 2020, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 48704   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Disbursements
 
c.   Advertisement(s):
 
1. 48722   Host Neutral Distributed Antenna System (IFB No. 2020-321), Information Technology.
 
Attachments:
Court Order
Host Neutral Distributed Antenna System- Request for Advertisement
Legal Notice
IFB Packet
 
2. 48719   Road Materials, Aggregate for Surface Treatment & Stone Rip Rap (IFB No. 2020-242), Public Works. 
 
Attachments:
Court Order
memo
Bid packet
Legal notice
 
3. 48720   Onsite Grinding, Mulching and Removal of Debris (IFB No. 2020-243), Public Works. 
 
Attachments:
Court Order
memo
Bid packet
Legal notice
 
d.   Award(s):
 
1. 48648   Temporary Personnel Services (RFP No. 2020-214) to various vendors, Human Resources.
 
Attachments:
Court Order
 
2. 48723   VxRail Expansion (Coop Quote No. 2020-329) to Unique Digital Technology, Inc. dba Unique Digital, Inc., utilizing DIR Contract No. DIR-TSO-4299, Information Technology. 
 
Attachments:
Court Order
Award of the VxRail Node Expansion
Quote
Price Comparison
Award Letter
2252 Form
1295 Form (Redacted)
 
e.   Agreement(s):
 
1. 48700   Agreement to contribute Right-Of-Way Funds (Fixed Price) for certain highway improvements on FM 545 from FM 2933 to BS78D, and budget adjustment in the amount of $362,731, Engineering.
 
Attachments:
Court Order
Memo
624 - 48700 FULLY EXEXC.pdf
Journal Proof
 
2. 48708   Scope and Fee proposal with Burns & McDonnell Engineering Company, Inc. for phase I of the Southeast Collin County Mobility Study, budget adjustment in the amount of $1,500,000 and further authorize the Purchasing Agent to finalize and execute the Engineering Services Agreement, Engineering.
 
Attachments:
Court Order
agenda memo
Scope of Services
Fee estimate
Budget proof
BurnsMcD_CO
2252 Certification
Form 1295
Draft ESA
 
f.   Amendment(s):
 
1. 48702   Amendment to Licenses and Services Agreement (Contract No. 01318-09) with Tyler Technologies to add Tyler Supervision software for Juvenile Probation and related SaaS and professional services, budget adjustment in the amount of $682,290 and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Commissioners Court Memo
Amendment
2252
Journal Proof
 
g.   Change Order(s):
 
1. 48698   No. 2 to Printing, General Office Forms (IFB No. 2016-125) with Filex Systems, Inc. to extend the contract for one (1) year through and including September 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Purchasing. 
 
Attachments:
Court Order
Dept Memo
Change Order Document
1295 Form
Chapter 2252 Certification
Price Redetermination Spreadsheet
Supporting Documentation
 
h.   Contract Renewal(s):
 
1. 48651   Printing, General Office Forms (IFB No. 2016-125) with Safeguard Business Systems, Inc. to extend the contract for one (1) year through and including September 30, 2021, Purchasing. 
 
Attachments:
Court Order
Dept Memo
Contract Renewal Document
1295 Form
Chapter 2252 Certification
 
2. 48652   Printing, General Office Forms (IFB No. 2016-125) with Jayden Graphics, Inc. to extend the contract for one (1) year through and including September 30, 2021, Purchasing. 
 
Attachments:
Court Order
Dept Memo
Contract Renewal Document
1295 Form
Chapter 2252 Certification
 
i.   Budget adjustment(s)/amendment(s):
 
1. 48699   $4,400 for the purchase of riot/crowd control equipment, Constable, Precinct 4. 
 
Attachments:
Draft Court Order
Memo 48699
Journal Proof Report
 
2. 48693   $1,000 for Dues and Subscriptions, County Court at Law 2. 
 
Attachments:
Court Order
Memo
Journal Proof with Notes
 
j.   Receive and File, Auditor:
 
1. 48715   Monthly financial reports for May 2020. 
 
Attachments:
Court Order
Memo for Monthly Financial Reports for May
May 2020 Balance Sheet
May 2020 Revenues, Expenditures and Changes in Fund Balance
May 2020 Cash and Investments
May 2020 Year to Date Schedule of Transfers
May 2020 Schedule of Long Term Debt
May 2020 Commissioners Court Approved Expenditures Budgets
May 2020 Employee Insurance Fund
Employee Medical May 2020
 
k.   Filing of the Minute(s), County Clerk:
 
1. 48709   June 15, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, June 15, 2020
 
2. 48725   June 22, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, June 22, 2020
 
l.   Miscellaneous
 
1. 48701   Removal of one cash drawer in the amount of $100 for Justice of the Peace, 3-2, Auditor. 
 
Attachments:
Court Order
JP 3-2 cash drawer removal
JP 3-2 receipt for cash drawer and backup
 
2. 48713   Sale of six (6) surplus book cabinets to Taylor County Clerk, County Clerk. 
 
Attachments:
Court Order
Letter from Taylor County Clerk
Photo Cabinet 1624
Photo Cabinet 5842
 
3. 48663   Hotspot services for George King, the Technical Coordinator of Facilities Systems, Facilities.
 
Attachments:
Court Order
Memo Hotspot for George King
 
4. 48721   Application for participation in the Law Enforcement Support Office (LESO) 1033 Surplus Property Program with Defense Logistics Agency and approval of the State Plan of Operations with the State of Texas to allow the Sheriff's Office to utilize surplus military property at no cost to the County, Sheriff. 
 
Attachments:
Court Order
Agreement
MEMO
LESO APPLICATION
PLAN OF OPERATION
 
5. 48732   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
6. 48733   Grant Position Appointments, Human Resources. 
 
Attachments:
Court Order
Grant Position Appointments
 
  GENERAL DISCUSSION
 
y. 33858   Regional Transportation Council monthly update, Commissioner, Precinct 4.
 
Attachments:
Presentation
 
  Presentation, discussion and any action regarding:
 
5. 48688   Acquire additional Right-of-Way for West Lucas Road, Engineering.
 
Attachments:
Court Order
Agenda Memo
 
6. 48583   2020 Elected Official Compensation, Human Resources.
 
Attachments:
Presentation
 
7. 48584   2020 Legal Compensation, Human Resources.
 
Attachments:
Presentation
 
8. 48627   2020 Law Enforcement Compensation, Human Resources.
 
Attachments:
2020 Law Enforcement
 
9. 48410   COVID-19 Update, Administrative Services.
 
10. 48414   Utilization of CARES funding, Commissioners Court.
 
Attachments:
2020 06 22 ZoomGrants Weekly Metrics.pdf
Zoom Grants
2020-07-10 COVID Funding Spend.pdf
Total Housing_apps_061920.pdf
approved Housing.pdf
2020 06 15 High-Level Application Statistics.pdf
PO Tracking - Covid 1
2020-06-12 COVID Funding Spend.pdf
Court Order 2020-400-05-11
431- AI48414
Housing
OUTSIDE AGENCIES
Community Health Clinic Funding Request
Veterans Center
Food Pantry Tracking updated 7-10-2020.pdf
 
11. 48678   Utilization of CARES Act funds for wellness and leadership training in the amount of $146,650, Sheriff.
 
Attachments:
TRAINING MEMO
TRAINING FEES, SCHEDULES
TRAINER INFO
CARES Act Guidance
 
12. 48764   Utilization of CARES Act funds to purchase MDCs and equipment in the amount of $355,268.90, Sheriff.
 
Attachments:
presentation
MEMO MDC's & Equipment
Equipment
SO New Computer Delivery Dates
 
13. 33858   Regional Transportation Council monthly update, Commissioner, Precinct 4.
 
Attachments:
Presentation
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Real Estate (551.072)
 
48687   Property acquisition along U.S. Highway 380 from Coit Road west to the County Line, Special Projects. 
 
Attachments:
Court Order
 
48714   Right-of-Way for Frontier Parkway, Parcel 5, Special Projects. 
 
Attachments:
Court Order
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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