Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney July 24, 2017 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Self Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		43449	Proposed FY2018-2019 Biennium Budget for CSCD, Adult Probation.

					Attachments:
					Memo
					Statement of Revenues and Expenditures
					Basic Budget
					Community Correctional Facility Budget
					Substance Abuse Budget
					Mental Health Budget
					Sex Offender Budget
					TAIP Budget

		2.		43453	Personnel Appointments, Human Resources.

					Attachments:
					Personnel Appointments

		3.		43454	Personnel Changes, Human Resources.

					Attachments:
					Personnel Changes

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Agenda Items

		2.		43316	County overtime for the pay period ended July 16, 2017, Human Resources.

					Attachments:
					Overtime Total
					Open Positions
					SO Budget vs Actual 7.24.17 Court

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition.

4.					Consent agenda to approve:

	a.			43410	Disbursements for the period ending July 18, 2017, Auditor.

					Attachments:
					Court Order
					Disbursements

	b.			43411	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order
					FY2017 Court Appointed Representation Disbursements Period Ending 07.11.2017 for 07.24.2017 Court

	c.			43365	Tax refunds totaling $284,799.25, Tax Assessor/Collector.

					Attachments:
					Court Order
					CC Summary sheet 7/24/17

	d.				Advertisement(s):

		1.		43426	Veterinary Services, Animal Shelter, General and Spay/Neuter (RFP No. 2017-276), Development Services.

					Attachments:
					Court Order
					Memo
					RFP Packet

		2.		43420	Road Materials, Asphaltic Concrete (IFB No. 2017-227), Public Works.

					Attachments:
					Court Order
					Memo
					Bid Packet 2017-227

		3.		43400	Services, Prisoner Transport (IFB No. 2017-223), Sheriff.

					Attachments:
					Court Order
					Department Memo
					Bid Packet

	e.				Award(s):

		1.		43375	Tax Statement Preparation and Mailing Service (RFP No. 2017-202) to VariVerge, Tax Assessor/Collector.

					Attachments:
					Court Order
					Award Tax Statement Preparation, RFP 2017-202
					Contract Data
					Evaluation-Round 1
					Letter for Award-Tax Statement Preparation and Mailing Service
					1295 Form

	f.				Amendment(s):

		1.		43374	No. 7 to Voter Registration and Early Voting Software (Contract No. 02376-09) with VOTEC Corporation to make various changes to the contract, extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

					Attachments:
					Court Order
					Court Memo
					Court Order No. 2016-288-05-02 Sole Source
					Amendment No. 7
					Invoice FY18-VoteSafe Licenses
					Invoice FY18-VEMACS Support
					Invoice FY18-VoteSafe Support
					Original Agreement and Schedule Fees
					VOTEC 2017 Schedule Fees
					1295 Form

	g.				Contract Renewal(s):

		1.		43425	Services: Maintenance: Plumbing Contractor (Contract No. 2016-112) with Brent Murley dba Murley Plumbing to extend the contract for one (1) year through and including September 30, 2018, Facilities.

					Attachments:
					Court Order
					Contractrenewal#2plumbingcontractor2018
					Renewal Letter
					1295

		2.		43417	Supplies: Plumbing (Contract No. 2016-113) with Johnson-Burks Supply Co., Inc. to extend the contract for one (1) year through and including September 30, 2018, Facilities.

					Attachments:
					Court Order
					contractrenewal#1plumbingsupplies2018
					Renewal
					1295

		3.		43402	Insurance, Group Life & Accidental Dismemberment (AD&D) (RFP No. 2014-304) with Voya Financial Inc. to extend the contract for one (1) year through and including December 31, 2018, Human Resources.

					Attachments:
					Court Order
					Renewal Letter
					Form 1295

	h.				Budget adjustment(s)/amendment(s):

		1.		43421	$9,379 to move the budget for grant funding received from FEMA for use of the Mobile Incident Command Unit to the MICP budget to consolidate all expenditures into one expense line and to zero out a negative account balance, Auditor.

					Attachments:
					Court Order
					MICP Budget Amendment Memo
					Budget Amendment
					MICP Budget 3
					General Ledger Backup

		2.		43401	26,000 to reallocate funds needed for the Monitoring Services program, Sheriff.

					Attachments:
					Court Order
					Trans Funds Det Supp to PTR Mon

	i.				Receive and File, Auditor:

		1.			Final Audit Result(s):

			a.	43434	Animal Services (3rd & 4th Quarter FY2015).

					Attachments:
					Court Order
					Final Audit - Animal Services - 3rd & 4th Qtrs FY15 - Brown

			b.	43428	Constable, Precinct 4 (3rd & 4th Quarter FY2015).

					Attachments:
					Court Order
					Final Audit - Const 4 3rd & 4th Qtrs - FY15 - Wright

			c.	43429	Constable, Precinct 3 (1st & 2nd Quarter FY2016).

					Attachments:
					Court Order
					Final Audit - Const. 3 - 1st & 2nd Qtrs FY16 - Knapp

			d.	43432	District Attorney (1st & 2nd Quarter FY2016).

					Attachments:
					Court Order
					Final Audit - DA - 1st & 2nd Qtrs FY16 - Willis

			e.	43431	Juvenile Probation (1st & 2nd Quarter FY2016).

					Attachments:
					Court Order
					Final Audit - Juv. Prob. 1st & 2nd Qtrs FY16 - Hadnot

			f.	43430	Medical Examiner (1st & 2nd Quarter FY2016).

					Attachments:
					Court Order
					Final Audit - Med Ex. 1st & 2nd Qtrs FY16 - Rohr

	j.				Filing of the Minute(s), County Clerk:

		1.		43406	June 26, 2017.

					Attachments:
					Minutes

	k.				Miscellaneous

		1.		43471	Sale of property located at County Road 894 in Lavon Shores Estates #1 Addition, Princeton, Texas (Lot 187, Volume 633, Page 236) as recorded in the Collin County Deed Records (Tax Account R078000018701) to Syeda Samia Haque upon the payment of $7,500, County Judge.

					Attachments:
					Court Order
					Letter
					Financial Impact of Bid Acceptance
					Resale Deed

		2.		43418	Purchase BallotBoard Signature Verification software and hardware for processing absentee ballot by mail (ABBM) documents, budget amendment in the amount of $33,658 for same and further declare VOTEC Corporation as the sole source provider and grant an exemption to the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(7)(A), Elections.

					Attachments:
					Court Order
					Department Memo
					BallotBoard Software Quote
					BallotBoard Scanner Quote
					BallotBoard Hardware Specifications
					1295 Form
					sole source affidavit
					Sole Source Memo

		3.		43455	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointments

		4.		43456	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				43468	Board/Committee Appointments, Commissioners Court:

					Attachments:
					Court Order

	a.				Historical Commission.

6.				42580	85th Legislative Agenda for 2017, Commissioners Court.

					Attachments:
					PROCfirstcalledsession85th_07102017
					SupplementalCall_07102017.doc_
					List of Bills for the Special Session
					Additional Bills
					2017-147-02-27 Supporting SB 2

7.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Legal (551.071)

				42473	Case No. 219-01855-2015 Arch Resorts, LLC v. The City of McKinney, Texas, Commissioners Court.

				42504	Case No. 401-03649-2015 The City of McKinney, Texas, vs. Custer Storage Center, LLC, Commissioners Court.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.