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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
September 11, 2017
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Commissioner Hill

Pledge of Allegiance – Judge Self

Pledge of Allegiance to the Texas Flag –  Commissioner Fletcher
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 43698   Acceptance of the FY 2018 Specialty Court Program Grant through the Office of the Governor, Criminal Justice Division to help fund the 417th Juvenile Drug Court, SOAR Program, Juvenile Probation.
 
Attachments:
Memorandum
Grant Award Letter
Statement of Grant Award (SOGA Preview)
SOGA Responsibilities
Grant summary form
Grant Award Committee Review Form
 
2. 43704   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 43644   Furniture, Detention Grade Day Room Tables & Shelves (IFB No. 2017-324), competitive bids will be received in accordance with Vernon's Texas Codes Annotated Subchapter C, Section 351.0415, Purchasing.
 
Attachments:
Bid Packet
 
3. 43695   Budget amendment in the amount of $15,000 to purchase a K-9 and for handler training utilizing the Drug Forfeiture Fund, Sheriff.
 
Attachments:
Memo
 
4. 43729   P–Card Disbursements, Auditor.
 
Attachments:
FY2017 Procurement Card 09.11.2017 Court
 
5. 43577   County overtime for the pay period ended August 27, 2017, Human Resources.
 
Attachments:
Overtime Total
Open Positions
SO Budget vs Actual 9.11.17 Court
 
6. 43679   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terms
July Turnover
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 43647   Recognition of Suzanne Davis for resolving issues with outstanding warrants and old bonds, District Clerk.
 
Attachments:
Cover Letter
 
4.   Consent agenda to approve:
 
a. 43641   Disbursements for the period ending September 5, 2017, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 43642   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2017 Court Appointed Representation Disbursements period ending 08.29....
 
c. 43579   Tax refunds totaling $822,984.18, Tax Assessor/Collector.
 
Attachments:
Court Order
Summary sheet 9/11/17
 
d.   Advertisement(s):
 
1. 43653   Construction, Collin County Adventure Camp Roof Replacements (IFB No. 2017-320), Construction & Projects.
 
Attachments:
Court Order
Memo
Bid Packet
 
e.   Award(s):
 
1. 43607   Transportation of Election Equipment (IFB No. 2017-237) to C&D Couriers, Inc., Elections.
 
Attachments:
Court Order
Department Memo
Contract Data
Bid Tabulation
Award Letter
Form 1295
 
2. 43692   Insurance, Third Party Claims Administration (RFP No. 2017-254), Human Resources.
 
Attachments:
Court Order
 
3. 43612   Road Striping (IFB No. 2017-191) to Accelerated Critical Path, Inc., Public Works.
 
Attachments:
Court Order
Memo
Contract Data
Spreadsheet
Award Letter
1295
 
4. 43615   Lease: Copiers (COOP No. 2017-001) to NovaCopy, Inc. and further authorize the Purchasing Agent to finalize and execute the Copier Lease Agreement, Purchasing.
 
Attachments:
Court Order
Contract Data
Bid Tabulation
Agreement
Unit Pricing
Opinion of Counsel
1295 Form
 
f.   Agreement(s):
 
1. 43686   Interlocal Agreement with the City of McKinney for the design and construction of Lake Forest Drive from Wilmeth Road to Bloomdale Road (Bond Project No. 07-047) and budget amendment in the amount of $425,251 for same (County participation NTE $1,900,000), Engineering.
 
Attachments:
Court Order
Memo
Location Map
ILA
 
2. 43693   Professional Services Agreement with Tyler Technologies, Inc. in the amount of $242,550 for modifications to Odyssey to improve Indigent Defense functionality and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Indigent Defense - Tyler Professional Agreement
Court Order 2015-714-09-28- Sole Source
1295 Forn
 
3. 43649   Interlocal Cooperation Contract, DPS General Stores with the Texas Department of Public Safety for the Breath Testing and Laboratory Alcohol and Drug Testing Program, Sheriff.
 
Attachments:
Court Order
Department memo
DPS Agreement & Price Sheet
 
4. 43632   Maintenance contracts for the Motorola Radio System with Motorola Solutions Inc. for Local Repair with onsite response (Infrastructure) and Network Management for the period October 1, 2017 through and including September 30, 2018 in the amount of $370,394.04 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Department Memo
Contract - Repair
Contract - Network
1295
 
5. 43702   Mutual-Aid Agreement for Cooperation on Law-Enforcement Efforts between the Sheriff’s Offices of Various Texas Counties, Sheriff.
 
Attachments:
Court Order
Memo
Mutual-Aid Agreement
 
6.   Interlocal Agreement(s) for Law Enforcement Services, Sheriff:
 
a. 43650   City of Lowry Crossing.
 
Attachments:
Court Order
Dept Memo
Interlocal Agreement
Lowry Crossing Detail
 
b. 43652   City of Lucas.
 
Attachments:
Court Order
Dept Memo
Interlocal Agreement
Lucas Detail
 
c. 43651   McKinney Municipal Utility District No. 1 and McKinney Municipal Utility District No. 2 (Trinity Falls).
 
Attachments:
Court Order
Dept Memo
Interlocal Agreement
Trinity Falls Detail
 
g.   Amendment(s):
 
1.   No. 2 to the Interlocal Agreement for Environmental Services to extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services:
 
a. 43658   City of Anna.
 
Attachments:
Court Order
Memo - City of Anna
ILA EH Anna
Interlocal Agreement
 
b. 43659   City of Melissa.
 
Attachments:
Court Order
Memo - City of Melissa
ILA EH City of Melissa
Interlocal Agreement
 
c. 43660   City of Princeton.
 
Attachments:
Court Order
Memo - City of Princeton
ILA EH City of Princeton
Interlocal Agreement
 
d. 43661   City of Wylie.
 
Attachments:
Court Order
Memo City of Wylie
ILA EH CITY OF WYLIE
Interlocal Agreement
 
2. 43636   No. 3  to Teen Court Services (Contract No. 2014-140) with the City of Frisco to extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Administrative Services
 
Attachments:
Court Order
Amendment No. 3
 
3. 43657   No. 10 to the Interlocal Agreement for On-Site Sewage Facility (OSSF) with the City of Lucas (Contract No. 10027-08) to extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
memo City of Lucas
Amendment 10
 
h.   Change Order(s):
 
1. 43637   No. 1 to Road Materials, Cement Treated Base (IFB No. 2016-115) with Martin Marietta Materials, Inc. to include a price redetermination for an overall increase of 4.87%, extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Public Works.
 
Attachments:
Court Order
MEMO
Renewal 1 and change order
Pricing Spreadsheet
MM letter and pricing
BLS Statistics
1295 form
 
i.   Contract Renewal(s):
 
1. 43689   Vehicle Lease/Rental for Various Collin County Departments (IFB No. 2015-157) with EAN Holdings, LLC dba Enterprise Rent-A-Car to extend the contract for one (1) year through and including September 30, 2018, Sheriff.
 
Attachments:
Court Order
Department Memo
Renewal form
1295
 
j.   Budget adjustment(s)/amendment(s):
 
1. 43631   $8,490 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
Back-up
 
k.   Receive and File, Auditor:
 
1. 43699   Monthly Financial Reports for July 2017.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for July 2017
July 2017 Balance Sheet
July 2017 Revenues, Expenditures and Changes in Fund Balance
July 2017 Cash and Investments
July 2017 Year to Date Schedule of Transfers
July 2017 Schedule of Long Term Debt
July 2017 Commissioners Court Approved Expenditure Budgets
July 2017 Employee Insurance Fund
 
l.   Filing of the Minute(s), County Clerk:
 
1. 43628   August 14, 2017.
 
Attachments:
Minutes
 
2. 43681   August 21, 2017.
 
Attachments:
Minutes
 
3. 43696   August 28, 2017.
 
Attachments:
Minutes
 
m.   Miscellaneous
 
1. 43691   Establish 18 cash drawers in the amount of $100 each for the McKinney, Plano and Frisco Tax offices, Auditor.
 
Attachments:
Court Order
Tax office cash drawer
 
2. 43687   Resolution supporting the Texas Department of Agriculture, Texans Feeding Texans: Home Delivered Meal Grant Program, Budget.
 
Attachments:
Court Order
Resolution
 
3. 43279   Preliminary Plat for Carter Estates, Engineering.
 
Attachments:
Court Order
Memo
Location Map
Preliminary Plat
 
4. 43635   Re-plat of The Hills of Lone Star Phase 2A (Bear Creek) lots 1/2R and 2/3R, Engineering.
 
Attachments:
Court Order
Memo
Location Map
replat
 
5. 43685   Final Plat for the Carter Landing Subdivision, Engineering.
 
Attachments:
Court Order
Memo
Location Map
Final Plat
 
6. 43618   Trimming and removing brush and tree limbs on private property at the northeast corner of CR 404 and CR 407 to restore line of sight visibility for approaching traffic, Public Works.
 
Attachments:
Court Order
Memo
Temp Const License
Map/Photos
 
7. 43663   Declare the attached list of Collin County property as surplus and authorize the Purchasing Agent to sell via on-line auction per V.T.C.A. Local Government Code 263 and authorize advertising for same, Purchasing.
 
Attachments:
Court Order
Seized Vehicles
 
8. 43664   Deposit the net proceeds totaling $397,644.80 from the Collin County OnLine Auction held on July 24, 2017 per Local Government Code 263.156, Purchasing.
 
Attachments:
Court Order
Auction Funds
 
9. 43625   Reclassification of an exempt Lieutenant position (grade 570) to a non-exempt Sergeant position (grade 558), Sheriff.
 
Attachments:
Court Order
Memo
 
10. 43705   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
11. 43706   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 43670   Public Hearing – Proposed FY 2018 Tax Rate, Budget.
 
Attachments:
Presentation
 
6. 43700   Addition of one (1) Felony Collections Clerk, District Clerk.
 
Attachments:
Cover Memo
 
7. 43624   Public Hearing – FY 2018 Preservation, Restoration and Records Archive Plan, District Clerk.
 
Attachments:
Court Order
Cover Letter
FY'18 Preservation Plan
 
8. 43634   Public Hearing – Consideration and any action for the issuance of a Mass Gathering permit for LG Motorsports: The Lights Fest event on November 3, 4, 17 and 18, 2017 at LG Motor Sports Park located at 7581-8199 County Road 526, Anna, Texas in accordance to the Health and Safety Code 751, Fire Marshal.
 
Attachments:
Court Order
Memo
SO Report
Development Svc Report
LG Motorsports Lights Fest app
LG Motorsports - Lights Fest ino 1 of 2
LG Motorsports Lights Fest info 2 of 2
Health & Safety Code Sec 751
 
9. 43622   Consider a resolution calling certain outstanding bonds for redemption, Budget.
 
Attachments:
Court Order
Redemption Resolution
 
10. 43690   Board/Committee Appointments, Commissioners Court:
 
a.   Child Protective Services Board.
 
11. 43734   Invoice from Dykema for legal expenses, Commissioner Precinct 1.
 
Attachments:
Invoice
Letter
Opinion
 
12.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Legal (551.071)
 
43645   Nos. 05-17-00634; 05-17-00635; 05-17-00636 -CV; In Re: Collin County Texas and County Commissioners, In the Court of Appeals, 5th District of Texas at Dallas, Commissioners Court.
 
Attachments:
Court Order
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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