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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
October 8, 2018
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Judge Self

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Thomas
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 45567   Acceptance of the FY 2019 Specialty Courts Program Grant through the Texas Office of the Governor – Criminal Justice Division for the 417th Juvenile Drug Court (SOAR Program), Juvenile Probation.
 
Attachments:
Memorandum
Statement of Grant Award (SOGA)
Grant Summary Form
Grant review committee form
 
2. 45422   FY 2019 Non-Pay for Performance salary increases, Human Resources.
 
3. 45542   Reclassification of a vacant Supervision Officer position (grade 435) to a Caseworker position (grade 633) in the Community Supervision and Corrections Department (CSCD), Human Resources.
 
Attachments:
CSCD Order reclassifying Supervision Officer to Caseworker
 
4. 45601   Personnel Appointments, Human Resources.
 
Attachments:
Personnel Appointments
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 45400   P–Card Disbursements, Auditor.
 
Attachments:
P-Card Disbursements
 
3. 45465   Budget amendment in the amount of $16,960 to establish the budget for the Justice Assistance Grant (JAG) for 2017, Auditor.
 
Attachments:
JAG BA Memo
JAG Revenue Budget
JAG Expense Budget
JAG Court Order
Budget Proof
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 45564   Disbursements for the period ending October 2, 2018, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 45565   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2019 Court Appointed Representation Disbursements for 10.8.18 Court
 
c. 45476   Tax refunds totaling $71,774.98, Tax Assessor/Collector.
 
Attachments:
Court Order
CC Summary Sheet 10/8/18
 
d.   Award(s):
 
1. 45528   Software Maintenance, PeopleSoft (Contract No. 2018-423) to Mythics, Inc., Information Technology.
 
Attachments:
Court Order
Court Memo
Contract Data
Tabulation
1295
HB89
2252
 
2. 45578   Detergents and Dispensers for Laundry and Kitchen (IFB No. 2018-227) to various vendors, Sheriff.
 
Attachments:
Court Order
Memo
Contract data
Bid spreadsheet
1295 form - AutoChlor
1295 form - Ecolab
1295 form - Interline
2252 form - AutoChlor
2252 form - Ecolab
2252 form - Interline
2270 form - AutoChlor
2270 form - Ecolab
2270 form - Interline
Award letter - AutoChlor
Award letter - Ecolab
Award letter - Interline
 
e.   Agreement(s):
 
1. 45569   Interlocal Agreement with Royse City for the upgrade to CR 588 and CR 677 and repayment of construction costs of $279,099 over a five (5) year period, Public Works.
 
Attachments:
Court Order
Memo
Interlocal Agreement
Request
 
2. 45558   Interlocal Agreement with the Cities of Plano and Allen for the Public Safety Radio Communications System, Sheriff.
 
Attachments:
Court Order
MEMO
Interlocal Agreement
Exhibit A
Exhibit B
 
3. 45549   Easement for a Public Road or Street (located at Lavon Lake) Agreement with the Department of the Army (Easement No. DACW63-2-18-0705) for the expansion of Park Boulevard across Corps property with an administrative fee in the amount of $1,410 for processing the easement request, Special Projects.
 
Attachments:
Court Order
agenda memo
USAC letter
Easement Agreement
 
4.   Interlocal Jail Services Agreement(s) effective October 1, 2018 through and including September 30, 2019, Sheriff:
 
a. 45573   City of Celina.
 
Attachments:
Court Order
Memo
Agreement - City of Celina
Fee Schedule
 
b. 45581   City of Lavon.
 
Attachments:
Court Order
Memo
Agreement - City of Lavon
Fee Schedule
 
c. 45572   City of Lucas.
 
Attachments:
Court Order
Memo
Agreement - City of Lucas
Fee Schedule
 
f.   Amendment(s):
 
1. 45577   No. 1 to the Interlocal Agreement with the City of Josephine for Hubbard Rd. to extend the reclamation work to include N. Greenville Avenue from Hubbard to the city limit and add the estimated cost of $60,632 to the five (5) year payment plan, Public Works.
 
Attachments:
Court Order
Memo
Josephine Request
Amendment No. 1
ILA
Description/Map
Amortization Schedule
 
2. 45557   No. 8 to P25 Trunked Radio System Replacement (Contract No. 2016-020) with Motorola Solutions, Inc. to make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
MEMO
Contract Amendment
Change Order - Motorola
HB89
2252
 
g.   Contract Renewal(s):
 
1. 45434   Insurance, Pharmacy Benefits (RFP No. 2015-319) with United Healthcare Services, Inc. to extend the contract for one (1) year through and including September 30, 2019, Human Resources.
 
Attachments:
Court Order
Memo
Contract Renewal
HB89
2252
 
2. 45576   Supplies: OEM Toner Cartridges for Laser, Inkjet and MICR Printers (IFB No. 2017-255) with ABC Laser Jet, Inc. dba ABC Laser USA to extend the contract for one (1) year through and including September 30, 2019, Purchasing.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2270
2252
 
3. 45574   Supplies: OEM Toner Cartridges for Laser, Inkjet and MICR Printers (IFB No. 2017-255) with Cesco, Inc. to extend the contract for one (1) year through and including September 30, 2019, Purchasing.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2270
2252
 
h.   Filing of the Minute(s), County Clerk:
 
1. 45550   September 17, 2018.
 
Attachments:
Minutes
 
i.   Miscellaneous
 
1. 45587   Acceptance of the FY 2018/2019 Community Mental Health Grant Program; Contract No. HHS000046000006 with the Texas Health and Human Services Commission (HHSC) effective July 1, 2018 through and including December 31, 2019, Administrative Services.
 
Attachments:
Court Order
HHSC Contract
Grant review committee form
 
2. 45559   Redesignation of Private Road 5653 to Fat Cat Cir (with associated address updates), GIS/Rural Addressing.
 
Attachments:
Court Order
Reqest Memo
Petition-signed
LetterToOwners
Current Address Map
Mapgrid 6K2
 
3. 45570   Return right-of-way easement at 4651 County Road 465 granted to Collin County back to Brenda Starnes, Public Works.
 
Attachments:
Court Order
Memo
Easement
Diagram & Photos
 
4. 45554   Consent to Assignment and Assumption of Contracts for Uniforms, Honor Guard (Contract No. 2017-175) to change the name from Red the Uniform Tailor to Galls, LLC and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
 
Attachments:
Court Order
Assignment & Assumption
Backup Letter
1295
HB89
2252
 
5. 45543   Corrections to the FY 2019 Pay for Performance increases, Human Resources.
 
Attachments:
Court Order
 
6. 45602   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
7. 45603   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 45568   Public Hearing – Consideration and any action for the issuance of a Mass Gathering permit for the Vintage Market Days Event on November 16 – 18, 2018 at Myers Park & Event Center in accordance to Health and Safety Code Chapter 751, Special Projects.
 
Attachments:
Court Order
Agenda Memo
Application
Facility Usage Agreement
Performer Contract
Sample Vendor Contract
Sample Sponsorship Agreement
Vendor Booth Plan
Parking Map
Developmental Services Memo
Sheriff's Office Memo
Fire Marshal Memo
 
6.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Real Estate (551.072)
 
45589   Award of the Special Commissioners regarding the acquisition of a 36.196 acre parcel of an 86 acre tract owned by Eland Energy for right-of-way required for future construction of the Collin County Outer Loop between the Dallas North Tollway and State Highway 289 (Preston Road), Special Projects.
 
Attachments:
Court Order
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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