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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
May 4, 2020
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Public Comments will be accepted at comments@collincountytx.gov until 1:30 p.m.
 
Invocation – Judge Hill

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Fletcher
 

COMMISSIONERS COURT MEETING
 
             
  FYI NOTIFICATION
 
1. 48361   Intra-County account transfers transmitted on April 9, 2020, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 04.09.2020
 
2. 48339   County overtime for the pay period ended April 19, 2020, Human Resources.
 
Attachments:
Overtime Review
Overtime Details Reasons
Open Positions
Budget vs Actual for Court
 
3. 48364   Turnover, Human Resources. 
 
Attachments:
March Turnover
 
4. 48363   Voluntary terminations, Human Resources. 
 
Attachments:
Voluntary Terms
 
5. 48326   Contract Change Order No. 2 to Underground Storage Tank Insurance (Contract No. 2018-157) with McGriff, Seibels & Williams, Inc. to renew the policy for the period of May 9, 2020 through and including May 8, 2021, Human Resources.
 
Attachments:
Memo
Proposal 20-21
Change Order No. 2
Renewal comparison
 
6. 48285   Addendum No. 1 and No. 2 to Postmortem Toxicology (IFB No. 2020-140) to make various changes to the Invitation for Bid, Purchasing. 
 
Attachments:
Addendum 1
Addendum 2
 
7. 48286   Addendum No. 1 to Temporary Personnel Services (RFP No. 2020-214) to make various changes to the Request for Proposal, Purchasing. 
 
Attachments:
Addendum 1
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 48337   Disbursements for the period ending April 28, 2020, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 48338   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Disbursements
 
c. 48284   Tax refunds totaling $1,377,735.19, Tax Assessor-Collector.
 
Attachments:
Court Order
Summary sheet 5/4/2020
 
d.   Advertisement(s):
 
1. 48343   Janitorial Services (RFP No. 2020-115), Facilities.
 
Attachments:
Draft Court Order
Janitorial Services Memo
RFP Packet
Legal Notice
 
2. 48370   Sale of Real Property, Southeast Corner of Houston St. and College St., Anna ETJ, Collin County, TX - 10,000 SQ. FT. (IFB No. 2020-263), Special Projects.
 
Attachments:
Court Order
agenda memo
Legal Notice
2020-263 Sale of Property
 
e.   Award(s):
 
1. 48312   Janitorial Supplies (Coop. Quote No. 2020-141) to various vendors, Facilities.
 
Attachments:
Court Order
Janitorial Supplies Award
Contract Data..
Bid Tabulation.
Letter for Award - Unipack
Letter for Award - Matera
Letter for Award - Empire
Letter for Award - MANS
Letter for Award - Complete Supply
Letter for Award - Mavich
Letter for Award - Pollock
SB2252 - Unipack
SB2252 - Matera
SB2252 - Empire
SB2252 - MANS
SB2252 - Complete Supply
SB2252 - Mavich
SB2252 - Pollock
1295 - Unipack
1295 - Empire
1295 - MANS
1295 - Complete Supply
1295 - Mavich
 
2. 48345   Herbicide Treatment of Roadside ROW & Encroachments (IFB No. 2020-054) to NaturChem, Inc., Public Works. 
 
Attachments:
Court Order
Memo
Contract data
Bid tab
1295 form
2252 form
Award_letter
 
f.   Agreement(s):
 
1. 48265   Memorandum of Understanding between North Texas Regional Veterans Court and Smart Start, Inc. for alcohol monitoring and reporting operations, 296th District Court. 
 
Attachments:
Court Order
Memo
MOU Agreement
 
2. 48266   Memorandum of Understanding between North Texas Regional Veterans Court and Recovery Monitoring Solutions Corporation for alcohol monitoring and reporting operations, 296th District Court. 
 
Attachments:
Court Order
Memo
MOU Agreement
 
3. 48362   Memorandum of Understanding - Closed Point of Dispensing Site Agreement between Collin County, acting through the Collin County Health Care Services/Collin County Emergency Management, and a company to serve as a closed point of dispensing operations site, Health Care. 
 
4. 48332   2020 Lake Patrol Contract with the US Army Corps of Engineers, Fort Worth District to provide additional patrol of Lake Lavon from May 16, 2020 through and including September 12, 2020, Sheriff.
 
Attachments:
Court Order
MEMO
GRANT SUMMARY FORM
2020 LP LETTER
2020 LP CONTRACT
Grant review committee form
 
5. 48357   Joint Law Enforcement Operations Task Force Modification Document with the United States Marshals Services, Sheriff.
 
Attachments:
Court Order
MEMO
Obligation Document
GRANT SUMMARY FORM
MOU
Grant review committee form
 
g.   Amendment(s):
 
1. 48344   Amendment to Subscription License and Services Agreement, Modria Online Dispute Resolution (Contract No. 2019-079) with Tyler Technologies for the addition of SMS text messaging functionality, Information Technology. 
 
Attachments:
Court Order
dept memo
Amendment
Acceptable Use Policy
2252
 
h.   Change Order(s):
 
1. 48236   No. 1 to Construction, Road, Outer Loop Access Road from Dallas Pkwy. to East of SH 289 (IFB No. 2019-109) with Mario Sinacola & Sons Excavating, Inc. to make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Special Projects. 
 
Attachments:
Court Order
Revised Dept Memo
Engineers Recommendation
Change Order No. 1
2252 Certification
Form 1295
 
i.   Receive and File, Auditor:
 
1.   Audit Reports (3rd and 4th Quarter FY2019):
 
a. 48145   Animal Services. 
 
Attachments:
Court Order
Compliance Audit - Animal Services - 3rd & 4th Qtrs FY19 - Brown
 
b. 48147   Constable, Precinct 1. 
 
Attachments:
Court Order
Compliance Audit - Constable 1 - 3rd & 4th Qtrs FY19 - Williams
 
c. 48148   Constable, Precinct 2. 
 
Attachments:
Court Order
Compliance Audit - Constable 2 - 3rd & 4th Qtrs FY19 - Edwards
 
d. 48149   Constable, Precinct 3. 
 
Attachments:
Court Order
Compliance Audit - Constable 3 - 3rd & 4th Qtrs FY19 - Knapp
 
e. 48150   Constable, Precinct 4.
 
Attachments:
Court Order
Compliance Audit - Constable 4 - 3rd & 4th Qtrs FY19 - Wright
 
f. 48151   County Clerk. 
 
Attachments:
Court Order
Compliance Audit - County Clerk - 3rd & 4th Qtrs FY19 - Kemp
 
g. 48152   Community Supervision and Corrections Department.  
 
Attachments:
Court Order
Compliance Audit - CSCD - 3rd & 4th Qtrs FY19 - Kim
 
h. 48153   Development Services. 
 
Attachments:
Court Order
Compliance Audit - Dev. Services - 3rd & 4th Qtrs FY19 - Brown
 
i. 48154   District Attorney.
 
Attachments:
Court Order
Compliance Audit - District Attorney - 3rd & 4th Qtrs FY19 - Willis
 
j. 48155   District Clerk. 
 
Attachments:
Court Order
Compliance Audit - District Clerk - 3rd & 4th Qtrs FY19 - Finley
 
k. 48156   Elections. 
 
Attachments:
Court Order
Compliance Audit - Elections - 3rd & 4th Qtrs FY19 - Sherbet
 
l. 48157   Fire Marshal. 
 
Attachments:
Court Order
Compliance Audit - Fire Marshal - 3rd & 4th Qtrs FY19 - Browning
 
m. 48158   Justice of the Peace, Precinct 1. 
 
Attachments:
Court Order
Compliance Audit - JP 1 - 3rd & 4th Qtrs FY19 - Raleeh
 
n. 48159   Justice of the Peace, Precinct 2. 
 
Attachments:
Court Order
Compliance Audit - JP 2 - 3rd & 4th Qtrs FY19 - Shaffer
 
o. 48160   Justice of the Peace, Precinct 3-1. 
 
Attachments:
Court Order
Compliance Audit - JP 3-1 - 3rd & 4th Qtrs FY19 - Ruckel
 
p. 48161   Justice of the Peace, Precinct 3-2. 
 
Attachments:
Court Order
Compliance Audit - JP 3-2 - 3rd & 4th Qtrs FY19 - Missildine
 
q. 48162   Justice of the Peace, Precinct 4. 
 
Attachments:
Court Order
Compliance Audit - JP 4 - 3rd & 4th Qtrs FY19 - Yarbrough
 
r. 48163   Juvenile Probation. 
 
Attachments:
Court Order
Compliance Audit - Juvenile Probation - 3rd & 4th Qtrs FY19 - Hadnot
 
s. 48164   Law Library. 
 
Attachments:
Court Order
Compliance Audit - Law Library - 3rd & 4th Qtrs FY19 - Arris
 
t. 48165   Medical Examiner. 
 
Attachments:
Court Order
Compliance Audit - ME - 3rd & 4th Qtrs FY19 - Rohr
 
u. 48166   Myers Park. 
 
Attachments:
Court Order
Compliance Audit - Myers Park - 3rd & 4th Qtrs FY19 - Durham
 
v. 48167   Public Works. 
 
Attachments:
Court Order
Compliance Audit - Public Works - 3rd & 4th Qtrs FY19 - Kleinheksel
 
w. 48168   Sheriff. 
 
Attachments:
Court Order
Compliance Audit - Sheriff - 3rd & 4th Qtrs FY19 - Skinner
 
x. 48170   Tax Assessor-Collector. 
 
Attachments:
Court Order
Compliance Audit - Tax Assessor-Collector - 3rd & 4th Qtrs FY19 - Maun
 
2.   Annual Inventory Audit Reports (FY2019):
 
a. 48244   Computer Parts Warehouse. 
 
Attachments:
Court Order
Comprehensive Audit - Computer Parts Warehouse Annual Inventory Audit FY19 - Rains
 
b. 48245   Facilities and Facilities Janitorial.
 
Attachments:
Court Order
Comprehensive Audit - Facilities & Facilities Janitorial Annual Inventory Audit FY19 - James
 
c. 48246   Fuel. 
 
Attachments:
Court Order
Comprehensive Audit - Fuel - Annual Inventory Audit FY19 - Kleinheksel
 
d. 48249   Justice Center and Minimum Security Kitchens.
 
Attachments:
Court Order
Comprehensive Audit - Justice Center & Minimum Security Kitchens Annual Inventory Audit FY19 - Skinner
 
e. 48248   Parts Warehouse. 
 
Attachments:
Court Order
Comprehensive Audit - Parts Warehouse Annual Inventory Audit FY19 - Kleinheksel
 
f. 48250   Sheriff's Office - Quartermaster. 
 
Attachments:
Court Order
Comprehensive Audit - Sheriff - Quartermaster Annual Inventory Audit FY19 - Skinner
 
g. 48253   Stockpiles and Culverts. 
 
Attachments:
Court Order
Comprehensive Audit - Stockpiles & Culverts Annual Inventory Audit FY19 - Kleinheksel
 
h. 48254   Support Services. 
 
Attachments:
Court Order
Comprehensive Audit - Support Services Annual Inventory Audit FY19 - Arris
 
3.   Audit Reports (1st, 2nd, 3rd and 4th Quarter FY2018):
 
a. 48243   Animal Shelter (1st, 2nd, 3rd, & 4th Quarter FY2018).
 
Attachments:
Court Order
Comprehensive Audit - Animal Shelter - 1st-4th Qtrs FY18 - Brown
 
b. 48242   Constable, Precinct 3 (1st, 2nd, 3rd, & 4th Quarter FY2018). 
 
Attachments:
Court Order
Comprehensive Audit - Constable 3 - 1st-4th Qtrs FY2018 - Knapp
 
c. 48247   Justice of the Peace, Precinct 3-2 (1st, 2nd, 3rd, & 4th Quarter FY2018).
 
Attachments:
Court Order
Comprehensive Audit - JP 3-2 - 1st-4th Qtrs FY18 - Middildine
 
4. 48289   Community Supervision and Corrections Department (3rd and 4th Quarter FY2018).
 
Attachments:
Court Order
Comprehensive Audit - CSCD - 3rd & 4th Qtrs - Kim
 
5. 48251   Sheriff's Office (2nd, 3rd, & 4th Quarter FY2017). 
 
Attachments:
Court Order
Comprehensive Audit - Sheriff's Commissary Account - 2nd-4th Qtrs FY17 - Skinner
 
6. 48359   Monthly Financial Reports for November 2019.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for November 2019
November 2019 Balance Sheet.
November 2019 Revenues, Expenditures and Changes in Fund Balance
November 2019 Cash and Investments
November 2019 Year to Date Schedule of Transfers
November 2019 Schedule of Long Term Debt
November 2019 Commissioners Court Approved Expenditures Budgets
November 2019 Employee lnsurance Fund
Employee Insurance
 
j.   Filing of the Minute(s), County Clerk:
 
1. 48354   April 6, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, April 6, 2020
 
2. 48350   April 13, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, April 13, 2020
 
k.   Miscellaneous
 
1. 48377   Sale of property Collin CAD No. R1084036008B1 - Melissa Original Donation (CML), Blk 36, Lot 8B, as recorded in the Collin County Deed Records to the City of Melissa upon the payment of $50, Commissioners Court. 
 
Attachments:
Court Order
Tax Deed
Distribution of Proceeds
Plat Map
 
2. 48368   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
3. 48369   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 48348   COVID-19 Update, Administrative Services.
 
6. 48349   COVID-19 Executive Orders, County Judge. 
 
Attachments:
Executive Order 3-31-2020
Second Executive Order
Executive Order
Disaster Declaration
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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