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DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
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| |
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1. |
|
55925
|
Personnel Appointments, Human Resources.
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| |
|
Attachments: |
|
Personnel Appointments
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| |
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2. |
|
55885
|
Personnel Changes, Human Resources.
|
| |
|
Attachments: |
|
Personnel Changes
|
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FYI NOTIFICATION:
|
| |
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1. |
|
55851
|
Intra-County account transfers transmitted April 11, 2024, Auditor.
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Attachments: |
|
Memo
|
|
Inter-County Account Transfers 04/11/2024
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| |
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2. |
|
55866
|
Intra-County account transfers transmitted April 18, 2024, Auditor.
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| |
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Attachments: |
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Memo
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|
Inter-County Account Transfers 04/18/2024
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| |
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3. |
|
55894
|
Intra-County account transfers transmitted April 26, 2024, Auditor.
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Attachments: |
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Memo
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Inter-County Account Transfers 04/26/2024
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4. |
|
55918
|
Addendum No. 1 to Temporary Personnel Services (RFP No. 2024-261) to make various changes to the Request For Proposal, Purchasing.
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| |
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Attachments: |
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Addendum 1
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5. |
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55865
|
Addendum No. 1 Security Gate Repair Services (IFB No. 2024-225) to make various changes to the Invitation For Bid, Purchasing.
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Attachments: |
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Addendum 1
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6. |
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55892
|
Addendum No. 1 - No. 8 to Healthcare, Medical Examiner and Parking Garage Facilities (CSP No. 2024-018) to make various changes to the Competitive Sealed Proposal, Purchasing.
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7. |
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55893
|
Addendum No. 1 to Jail and Personal Inmate Supplies (IFB No. 2024-174) to make various changes to the Invitation For Bid, Purchasing.
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| |
|
Attachments: |
|
Addendum No. 1
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| |
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8. |
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55896
|
Change Order No. 26 to Construction, Collin County Adult Detention Facility, Phase 1 (IFB No. 2021-239) with Ratcliff Constructors, L.P. to make various changes to the contract, Construction & Projects.
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Attachments: |
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Memo
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PCO 97
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PCO 99
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|
Change Order No. 26
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2252
|
| |
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9. |
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55868
|
Voluntary Terminations, Human Resources.
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| |
|
Attachments: |
|
Voluntary Terminations
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| |
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10. |
|
55869
|
Turnover, Human Resources.
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| |
|
Attachments: |
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Turnover
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COMMISSIONERS COURT BUSINESS:
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Public comments related to an item on the Agenda.
If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.
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| 1. |
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Consent Agenda Items:
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| |
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a. |
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55872
|
Disbursements for the period ending May 7, 2024, Auditor.
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Attachments: |
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Court Order No. 2024-421-05-13
|
|
Disbursements
|
| |
|
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b. |
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|
55873
|
Indigent Defense Disbursements, Auditor.
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| |
|
Attachments: |
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Court Order No. 2024-422-05-13
|
|
Disbursements
|
| |
|
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c. |
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|
55919
|
Child Protective Services Disbursements, Auditor.
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| |
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Attachments: |
|
Court Order No. 2024-423-05-13
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| |
|
d. |
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Tax Refund(s): |
| |
|
|
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1. |
|
55862
|
Tax refunds totaling $175,182.14, Tax Assessor-Collector.
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| |
|
Attachments: |
|
Court Order No. 2024-424-05-13
|
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CC SUMMARY SHEET
|
| |
|
|
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2. |
|
55852
|
Tax refunds totaling $77,820.84, Tax Assessor-Collector.
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Attachments: |
|
Court Order No. 2024-425-05-13
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CC SUMMARY SHEET
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| |
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e. |
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Advertise(s): |
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1. |
|
55855
|
Construction, Emergency Generator Fueling System Replacement (IFB No. 2024-282), Public Works.
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| |
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Attachments: |
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Court Order No. 2024-426-05-13
|
|
memo
|
|
Legal Notice
|
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Bid Packet
|
| |
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f. |
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Award(s):
|
| |
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1. |
|
55912
|
HRU Replacement for Animal Shelter (Coop Quote No. 2024-301) to Johnson Controls, Inc. through Sourcewell Contract No. 070121-JHN, Facilities.
|
| |
|
Attachments: |
|
Court Order No. 2024-427-05-13
|
|
MEMO
|
|
Tabulation
|
|
Award Letter
|
|
JCI Quotation
|
|
Construction Contract
|
|
JCI Service Rider
|
|
2252 Certification
|
| |
|
|
|
2. |
|
55871
|
Dell Technology Systems (Coop Quote No. 2024-240) to Converge Technology Solutions US, LLC through DIR Contract No. DIR-TSO-3763 and DIR-TSO-4299, Information Technology.
|
| |
|
Attachments: |
|
Court Order No. 2024-428-05-13
|
|
Department Memo
|
|
Bid Tabulation
|
|
Award Letter
|
|
Quote
|
|
Form 2252
|
| |
|
|
|
3. |
|
55880
|
Website / Content Management System (RFP No. 2023-294), Information Technology.
|
| |
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|
4. |
|
55870
|
Herbicide Treatment of Roadside ROW & Encroachments (IFB No. 2024-183) to various vendors, Public Works.
|
| |
|
Attachments: |
|
Court Order No. 2024-429-05-13
|
|
memo
|
|
Contract data
|
|
Bid tab
|
|
Letter - Edko
|
|
Letter - Opterra
|
|
1295 - Edko
|
|
1295 - Opterra
|
|
2252 - Edko
|
|
2252 - Opterra
|
| |
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5. |
|
55856
|
Vehicle, Prisoner Van (Contract No. 2024-035) to Silsbee Ford Inc. through TIPS Contract No. 210907, Public Works.
|
| |
|
Attachments: |
|
Court Order No. 2024-430-05-13
|
|
Memo
|
|
Bid Tabulation
|
|
Award Letter
|
|
2252
|
|
1295
|
| |
|
g. |
|
|
|
Agreement(s):
|
| |
|
|
|
1. |
|
55850
|
Interlocal Agreement with the City of Farmersville (Contract No. 2024-303) concerning the Blackland Prairie Park Acquisition Project, 2018 Bond Project No. OI18PG36, Engineering.
|
| |
|
Attachments: |
|
Court Order No. 2024-431-05-13
|
|
Memo
|
|
ILA
|
| |
|
|
|
2. |
|
55879
|
Termination Agreement regarding Southwest Collin County EMS Coalition agreements and mutual release effective October 1, 2024, Fire Marshal.
|
| |
|
Attachments: |
|
Court Order No. 2024-432-05-13
|
|
Department Memo
|
|
Term Southeast Collin County EMS Coalition
|
|
Original Agreement Executed in Parts
|
| |
|
|
|
3. |
|
55859
|
Master Cooperative Purchasing Agreement (Contract No. 2024-275) with the Texas Interlocal Purchasing Cooperative, Purchasing.
|
| |
|
Attachments: |
|
Court Order No. 2024-433-05-13
|
|
Memo
|
|
Agreement
|
| |
|
h. |
|
|
|
Amendment(s):
|
| |
|
|
|
1. |
|
55853
|
No. 8 to Election Voting System & Services (Contract No. 2018-241) with Election Systems & Software, LLC to extend the contract through and including June 30, 2025, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Elections.
|
| |
|
Attachments: |
|
Court Order No. 2024-434-05-13
|
|
Department Memo
|
|
Amendment 8
|
|
Updated Exhibit C
|
|
BOD list
|
|
2252
|
|
1295 Redacted
|
| |
|
i. |
|
|
|
Change Order(s):
|
| |
|
|
|
1. |
|
55907
|
No. 2 to CCADF Medical Mental Health Expansion (CSP No. 2023-398) with Sedalco, Inc. to make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.
|
| |
|
Attachments: |
|
Court Order No. 2024-435-05-13
|
|
Memo
|
|
PCO 2
|
|
PCO 3
|
|
Change Order No. 2
|
|
2252 Certification
|
|
1295 Form - redacted
|
| |
|
j. |
|
|
|
Contract Renewal(s): |
| |
|
|
|
1. |
|
55844
|
Testing: Postmortem Toxicology (Contract No. 2020-140) with National Medical Services, Inc. to extend the contract for ninety days through and including August 15, 2024, Medical Examiner.
|
| |
|
Attachments: |
|
Court Order No. 2024-436-05-13
|
|
Memo - Extension
|
|
Extension Letter
|
|
2252 Certification
|
|
1295 Form Redacted
|
| |
|
|
|
2. |
|
55911
|
Surface Preservation Treatment (Contract No. 2022-265) with Innovative Roadway Solutions, LLC to extend the contract for one (1) year through and including April 30, 2025, Public Works.
|
| |
|
Attachments: |
|
Court Order No. 2024-437-05-13
|
|
memo
|
|
Grand Prairie documents
|
|
1295
|
|
2252
|
| |
|
|
|
3. |
|
55860
|
WEX Fleet Fuel Cards (Contract No. 2021-313) with WEX Bank to extend the contract for one (1) year through and including July 11, 2025, Public Works.
|
| |
|
Attachments: |
|
Court Order No. 2024-438-05-13
|
|
memo
|
|
Renewal Letter 3
|
|
Original Agreement
|
|
Sourcewell Cooperative Contract
|
|
Sourcewell Contract Extension
|
|
2252 Form
|
| |
|
k. |
|
|
|
Budget adjustment(s)/amendment(s):
|
| |
|
|
|
1. |
|
55858
|
$53,709,865.21 for the encumbrance rollover from FY2023 to FY2024, Auditor.
|
| |
|
Attachments: |
|
Court Order No. 2024-439-05-13
|
|
Memo BA Rollover FY 2024
|
|
SOY BA FY 2024
|
|
SOY EN FY 2024
|
| |
|
|
|
2. |
|
55857
|
$725,000 to replenish printed materials, pre- and post-election processes, drayage and elections support personnel, Elections.
|
| |
|
Attachments: |
|
Court Order No. 2024-440-05-13
|
|
Memo
|
|
Journal Proof with Notes
|
| |
|
|
|
3. |
|
55861
|
$36,016.10 to establish the budget for insurance recovery funds received for wind damage, Human Resources.
|
| |
|
Attachments: |
|
Court Order No. 2024-441-05-13
|
|
Memo
|
|
Treasury Receipt
|
|
Journal Proof
|
| |
|
|
|
4. |
|
55883
|
$7,000,000 to fund expenditures for Road and Bridge projects, Public Works.
|
| |
|
Attachments: |
|
Court Order No. 2024-442-05-13
|
|
memo
|
|
Journal Proof with Notes
|
| |
|
l. |
|
|
|
Receive and File, Auditor:
|
| |
|
|
|
1. |
|
55903
|
Monthly Financial Reports for October 2023.
|
| |
|
Attachments: |
|
Court Order No. 2024-443-05-13
|
|
Memo for Monthly Financial Statements for October 2023
|
|
Oct 2023 Balance Sheet
|
|
Oct 2023 Revenues, Expenditures, and Changes in Fund Balance
|
|
Oct 2023 Cash and Investments
|
|
Oct 2023 Year to Date Schedule of Transfers
|
|
Oct 2023 Schedule of Long Term Debt
|
|
Oct 2023 Commissioners Court Approved Expenditures Budgets
|
|
Oct 2023 Employee Insurance Fund
|
|
Employee Medical Claims Report
|
| |
|
|
|
2. |
|
55904
|
Monthly Financial Reports for November 2023.
|
| |
|
Attachments: |
|
Court Order No. 2024-444-05-13
|
|
Memo for Monthly Financial Statements for Nov 2023
|
|
Nov 2023 Balance Sheet
|
|
Nov 2023 Revenues, Expenditures and Changes in Fund Balance
|
|
Nov 2023 Cash and Investments
|
|
Nov 2023 Year to Date Schedule of Transfers
|
|
Nov 2023 Schedule of Long Term Debt
|
|
Nov 2023 Commissioners Court Approved Expenditures Budgets
|
|
Nov 2023 Employee Insurance Fund
|
|
Employee Medical Claims Report
|
| |
|
m. |
|
|
|
Filing of the Minute(s), County Clerk:
|
| |
|
|
|
1. |
|
55881
|
April 15, 2024.
|
| |
|
Attachments: |
|
Commissioners Court Meeting Minutes April 15, 2024
|
| |
|
|
|
2. |
|
55906
|
April 22, 2024.
|
| |
|
Attachments: |
|
Commissioners Court Meeting Minutes April 22, 2024
|
| |
|
n. |
|
|
|
Miscellaneous:
|
| |
|
|
|
1. |
|
55898
|
Bond presentation and approval to authorize the sale of $130,935,000 in Proposition A (Court & Detention Facilities), $2,850,000 in Proposition B (Animal Shelter Facility), $6,685,000 in Proposition C (Medical Examiner Facility), $6,450,000 in Proposition D (Parks & Open Space), and $50,000,000 in Proposition E (Road & Bridge) for a total bond sale of $196,920,000, Budget.
|
| |
|
Attachments: |
|
Court Order No. 2024-447-05-13
|
|
2024 Bond Status Presentation
|
| |
|
|
|
2. |
|
55899
|
Parameters order for series 2024 bonds, Budget.
|
| |
|
Attachments: |
|
Court Order No. 2024-448-05-13
|
|
Timetable
|
|
Parameters Order
|
| |
|
|
|
3. |
|
55909
|
Acceptance of the FY2025 MuttNation Foundation Grant award in the amount of $3,500, Development Services.
|
| |
|
Attachments: |
|
Court Order No. 2024-449-05-13
|
|
MUTT Nation Grant Memo
|
|
MUTT Nation Foundation Grant Approval
|
|
Grant Review Committee Form
|
| |
|
|
|
4. |
|
55895
|
Voting Calendar for the May 28, 2024 Primary Runoff Elections, Elections.
|
| |
|
Attachments: |
|
Court Order No. 2024-450-05-13
|
|
Department Memo
|
|
Notice of Primary Runoff Election-Reps-5-28-24.docx
|
|
Notice of Primary Runoff Election-Dems-5-28-24.docx
|
| |
|
|
|
5. |
|
55884
|
Computer and Internet Use Policy, Information Technology.
|
| |
|
Attachments: |
|
Court Order No. 2024-451-05-13
|
|
Court Memo
|
|
Policy
|
|
Policy - Redline Version
|
| |
|
|
|
6. |
|
55917
|
Conduct operations on private property located on County Road 566 to correct drainage issues, Public Works.
|
| |
|
Attachments: |
|
Court Order No. 2024-452-05-13
|
|
memo
|
|
TAG
|
| |
|
|
|
7. |
|
55876
|
Purchasing Card Policy and Procedure Manual, Purchasing.
|
| |
|
Attachments: |
|
Court Order No. 2024-453-05-13
|
|
Department Memo
|
|
Updated Policy
|
|
Current Policy
|
| |
|
|
|
8. |
|
55924
|
Personnel Appointments, Human Resources.
|
| |
|
Attachments: |
|
Court Order No. 2024-454-05-13
|
|
Appointments
|
| |
|
|
|
9. |
|
55887
|
Personnel Changes, Human Resources.
|
| |
|
Attachments: |
|
Court Order No. 2024-455-05-13
|
|
Personnel Changes
|
| |
| 2. |
|
|
|
|
General Discussion Items:
|
| |
|
|
|
|
|
Presentation, discussion and any action regarding: |
| |
|
|
a. |
|
|
55795
|
$1,888,966 to fund out of county housing of inmates for the remainder of FY2024, Sheriff.
|
| |
|
Attachments: |
|
Court Order No. 2024-456-05-13
|
|
Memo
|
|
FY24 Expenditure Report as of 4-15-24
|
|
Inmate Housing Stats as of 4-15-24
|
| |
|
|
b. |
|
|
55905
|
Regional Transportation Council monthly update, Commissioner, Precinct 4.
|
| |
|
Attachments: |
|
Agenda
|
| |
|
|
c. |
|
|
55867
|
Conference of Urban Counties Update, Commissioner, Precinct 1.
|
| |
|
Attachments: |
|
Agenda
|
| |
| 3. |
|
|
|
|
Executive Session Items:
|
| |
|
|
|
|
|
Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
|
| |
|
|
|
|
|
Personnel (551.074)
|
| |
|
|
|
|
|
To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.
|
| |
|
|
|
|
|
55897
|
County Administrator.
|
| |
|
|
|
|
|
Legal (551.071) |
| |
|
|
|
|
|
55938
|
County Road 704, Public Works.
|
| |
|
|
|
|
|
Any action resulting from the executive session.
|
| |
|
|
|
|
|
The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
|
| |
|
|
|
|
|
Public Comments not related to an item on the Agenda.
If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments. |
| |
| Adjourn.
|
| |
|
|
|
|
|
|
| |
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
|
| |
| CERTIFICATION: |
| |
| I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2024 at _______ o'clock _____.M.
|
| |
|
|
|
|
|
|
| |
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
|
| |
|
|
|
|
|
|
| |
___________________________
Deputy
|
| |
| NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements. |
| |