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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
February 22, 2021
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Judge Hill

Pledge of Allegiance – Commissioner Webb

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 49863   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
2. 49812   Budget amendment in the amount of $500 to cover additional project costs, Juvenile Probation. 
 
Attachments:
Memorandum
Budget Amendment Request and Board Approval
Journal Proof Report
 
  FYI NOTIFICATION
 
1. 49507   Intra-County account transfers transmitted on November 18, 2020, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers_11.18.2020
 
2. 49853   Intra-County account transfers transmitted on January 29, 2021, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers_01.29.2021
 
3. 49830   P-card disbursements, Auditor. 
 
Attachments:
PCard Disbursements
 
4. 49815   Addendum No. 1 to Uninterruptible Power Supply Replacement (IFB No. 2021-094) to make various changes to the Invitation for Bid, Purchasing. 
 
Attachments:
Addendum No. 1
 
5. 49866   Addendum No. 1 to Extractor and Scanner for Tax Office (IFB No. 2021-120) to change the due date on the Invitation for Bid, Purchasing. 
 
Attachments:
Addendum no. 1
 
6. 49807   Amendment No. 2 to Professional Services, Architectural, Adult Detention Center Assessment and Design Services (RFQ No. 2019-021) with Brinkley Sargent Wiginton Architects, Inc. to provide changes to the contract, Construction Projects.
 
Attachments:
Memo
BSW Proposal
Contract Amendment 2
 
7.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 49738   $32,000 to establish the budget for the FY 2021 Internal Revenue Service Grant, Auditor. 
 
Attachments:
Memo
Munis Proof
Revenues
Expenditures
Contract Budget
Court Order
 
b. 49800   $103,585.81 to establish the budget for the FY 2020 Emergency Management Performance Grant through the Texas Division of Emergency Management, Auditor. 
 
Attachments:
MEMO
Munis Proof
Revenues
Expenditures
Contract Budget
Court Order
 
c. 49801   $38,399.41 to establish the budget for Chapter 19 FY2020-2022, Auditor. 
 
Attachments:
Memo
Munis Proof
Revenues
Expenditures
Funds Availability Summary
 
d. 49802   $8,000 to establish the budget for the FY2021 US Marshals Service, Auditor. 
 
Attachments:
Memo
Munis Proof
Revenues
Expenditures
Contract Budget
Court Order
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 49811   Disbursements for the period ending February 9, 2021, and February 16, 2021, Auditor.
 
Attachments:
Court Order 2021-158-02-22
Disbursements
Disbursements
 
b. 49813   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2021-159-02-22
Disbursements
Disbursements
 
c. 49842   Tax refunds totaling $791,412.13, Tax Assessor-Collector. 
 
Attachments:
Court Order 2021-160-02-22
Summary sheet 2-22-21
 
d.   Award(s):
 
1. 49852   Professional Services, Forensic Engineering Services (RFQ No. 2021-122) and further authorize the Purchasing Agent to finalize and execute the Engineering Services Agreement, Construction Projects.
 
Attachments:
Court Order 2021-161-02-22
Agreement
 
2. 49810   Uninterruptible Power Supply Replacements (IFB No. 2021-094) to Graybar Electric Company, Inc., and budget amendment in the amount of $29,900 for same, Facilities.
 
Attachments:
Court Order 2021-162-02-22
Memo
Award Letter
Contract Data
Bid Tabulation
1295 Form
2252 Certification
Journal Proof Report
 
3. 49696   Disaster Debris Removal (Emergency) (RFP No. 2020-199), and further authorize the Purchasing Agent to finalize and execute associated agreements, Fire Marshal.
 
Attachments:
Court Order 2021-163-02-22
 
4. 49839   Proofpoint Email Archiving and Targeted Attack Protection (Coop Quote No. 2021-143) to SHI-Government Solutions, Inc. through DIR Contract No. DIR-CPO-4444, Information Technology.
 
Attachments:
Court Order 2021-164-02-22
Court Memo
Bid Tabulation
2252
1295
 
5. 49827   Extractor and Scanner for Tax Office (IFB No. 2021-120) to OPEX Corporation, Tax Assessor-Collector. 
 
Attachments:
Court Order 2021-165-02-22
Memo
Contract Data
Bid Tabulation
Award Letter
1295
2252
 
e.   Agreement(s):
 
1. 49845   Interlocal Agreement with the City of Celina for the Celina Public Library in the amount of $19,745.50 effective October 1, 2020 through and including September 30, 2021, Budget.
 
Attachments:
Court Order 2021-166-02-22
Agreement
Communication Letter
Libraries Approved Budget Request
 
2. 49831   Inter-Jurisdictional Mutual Aid Agreement with University Emergency Medical Response, Fire Marshal. 
 
Attachments:
Court Order 2021-167-02-22
Memo
Agreement
 
3. 49809   Interlocal Dispatch Agreement (Agreement No. 2021-065) with Anna Fire Department effective October 1, 2020 through and including September 30, 2021, Sheriff.
 
Attachments:
Court Order 2021-168-02-22
Memo
Agreement
 
f.   Amendment(s):
 
1. 49850   No. 1 to Interlocal Agreement for Fire Inspection and Fire Plan Review for Commercial Buildings (Agreement No. 2018-286) with the City of Farmersville to extend the contract for one (1) year through and including September 30, 2021, and further authorize the Purchasing Agent to finalize and execute same, Fire Marshal. 
 
Attachments:
Court Order 2021-169-02-22
Memo
Amendment
City of Farmersville - Fire Inspection Renewal Agreement
 
2. 49851   No. 1 to Interlocal Agreement for Fire Inspection and Fire Plan Review for Commercial Buildings (Agreement No. 2019-374) with the City of Josephine to extend the contract for one (1) year through and including September 30, 2021, and further authorize the Purchasing Agent to finalize and execute same, Fire Marshal. 
 
Attachments:
Court Order 2021-170-02-22
Memo
Amendment
Fire Inspection Interlocal Agreement City of Josephine
 
3. 49856   No. 1 to Interlocal Agreement for Fire Inspection and Fire Plan Review for Commercial Buildings (Agreement No. 2019-144) with the Town of St. Paul to extend the contract for one (1) year through and including September 30, 2021, and further authorize the Purchasing Agent to finalize and execute same, Fire Marshal. 
 
Attachments:
Court Order 2021-171-02-22
Memo
Amendment
Fire Inspection Interlocal Agreement Town of St. Paul
 
4. 49754   No. 1 to Interlocal Dispatch Services Agreement (Agreement No. 2019-390) with the City of Josephine to provide various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order 2021-172-02-22
Memo
Amendment
Dispatch Fees
Executed Dispatch Agreement - City of Josephine
 
5. 49832   No. 2 to Design of the Dallas North Tollway Southbound Service Road from US 380 to FM 428 (Agreement No. 2016-181) with Halff Associates, Inc., for additional funds due to an increase of time in the general oversight and project inspection, budget adjustment in the amount of $31,500, and further authorize the Purchasing Agent to finalize and execute same, Engineering.
 
Attachments:
Court Order 2021-173-02-22
Amendment
Memo
Proposal from Halff
Contract Amendment No. 2
2252 Certification
Form 1295
Journal Proof
 
6. 49792   No. 6 to Election Voting System & Services (Contract No. 2018-241) with Election Systems & Software, LLC to add various items to the contract, further authorize the Purchasing Agent to finalize and execute same, and budget amendment in the amount of $171,000, Elections. 
 
Attachments:
Court Order 2021-174-02-22
Department Memo
Amendment No. 6
Journal Proof With Notes
1295
2252
 
g.   Change Order(s):
 
1. 49834   No. 1 to Mowing & Trimming of Soil Conservation Structures (IFB No. 2020-057) with Gant Contractors, Inc. to extend the contract for one (1) year through and including February 16, 2022, and further authorize the Purchasing Agent to finalize and execute same, Public Works. 
 
Attachments:
Court Order 2021-175-02-22
memo
Change Order 1
2252 form
1295 form
 
2. 49835   No. 1 to Signs, Sign Materials, & Barriers (IFB No. 2018-260) with Eagle Barricade, LLC to extend the contract for one (1) year through and including March 3, 2022, and further authorize the Purchasing Agent to finalize and execute same, Public Works. 
 
Attachments:
Court Order 2021-176-02-22
memo
Change Order 1
2252 form
1295 form
 
3. 49836   No. 1 to Signs, Sign Materials, & Barriers (IFB No. 2018-260) with Vulcan, Inc. d/b/a Vulcan Signs to extend the contract for one (1) year through and including March 3, 2022, and further authorize the Purchasing Agent to finalize and execute same, Public Works. 
 
Attachments:
Court Order 2021-177-02-22
memo
Change Order 1
Change Order bid tab
2252 form
1295 form
 
4. 49837   No. 1 to Fencing, Labor & Materials (IFB No. 2019-027) with Concord Commercial Services, Inc. to extend the contract for one (1) year through and including March 24, 2022, and further authorize the Purchasing Agent to finalize and execute same, Public Works. 
 
Attachments:
Court Order 2021-178-02-22
memo
Change Order 1
2252 form
1295 form
 
h.   Budget adjustment(s)/amendment(s):
 
1. 49861   $1,800 to purchase uniform and equipment for Court Officer, County Court at Law 4.
 
Attachments:
Court Order 2021-179-02-22
Memo
Journal Proof with Notes
 
2. 49692   $195,000 for the replacement of the detention facilities analogue camera system, Sheriff. 
 
Attachments:
Court Order 2021-180-02-22
Memo
 
i.   Receive and File, Auditor:
 
1. 49822   Justice of the Peace, Precinct 4 (1st, 2nd, 3rd, & 4th Quarters FY2018). 
 
Attachments:
Court Order 2021-181-02-22
Comprehensive Audit-10.01.17 to 9.30.18 - JP4 - Yarbough
 
2. 49823   Juvenile Probation (1st, 2nd, 3rd, & 4th Quarters FY2018). 
 
Attachments:
Court Order 2021-182-02-22
Comprehensive Audit - FY18 - Juv. Prob. - Hadnot
 
3. 49826   SCORE Program (1st, 2nd, 3rd, & 4th Quarters FY2018). 
 
Attachments:
Court Order 2021-183-02-22
Comprehensive Audit - 9.01.17 to 8.31.18 - SCORE - Kim
 
4. 49816   District Attorney (1st, 2nd, 3rd, & 4th Quarters FY2019). 
 
Attachments:
Court Order 2021-184-02-22
Comprehensive Audit - FY19 - DA - Willis
 
5. 49818   Justice of the Peace, Precinct 3-1 (1st, 2nd, 3rd, & 4th Quarters FY2019). 
 
Attachments:
Court Order 2021-185-02-22
Comprehensive Audit - FY19 - JP 3-1 - Ruckel
 
6. 49824   Medical Examiner (1st, 2nd, 3rd, & 4th Quarters FY2019). 
 
Attachments:
Court Order 2021-186-02-22
Comprehensive Audit - FY19 - ME - Rohr
 
j.   Filing of the Minute(s), County Clerk:
 
1. 49855   February 1, 2021. 
 
Attachments:
Commissioners Court Meeting Minutes, February 1, 2021
 
2. 49859   February 5, 2021. 
 
Attachments:
Commissioners Court Meeting Minutes, February 5, 2021
 
3. 49819   January 25, 2021. 
 
Attachments:
Commissioners Court Meeting Minutes, January 25, 2021
 
k.   Miscellaneous
 
1. 49833   Grant application for the FY2021 Emergency Management Performance Grant through the US Department of Homeland Security, State of Texas Division of Emergency Management, Fire Marshal. 
 
Attachments:
Court Order 2021-190-02-22
Memo
Assurances-Non-Construction
Travel Policy
Lobbying Certification
Direct Deposit
Emergency Management Performance Application
Grant Summary Form
Grant Review Committee Form
 
2. 49817   Grant application for the FY2021 State Criminal Alien Assistance Program Grant through the Bureau of Justice Assistance, Grants Management System, Sheriff. 
 
Attachments:
Court Order 2021-191-02-22
Department Memo
grant summary
Grant Review Committee
RFA
 
3. 49840   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2021-192-02-22
Personnel Appointments
Personnel Appointments
 
4. 49841   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2021-193-02-22
Personnel Changes
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 49829   Public Hearing - Conditional approval of the re-plat of Lots 5A and 5B of Little Ranch Acres Subdivision, Engineering. 
 
Attachments:
Court Order 2021-194-02-22
memo
map
plat
Public Hearing Notice
Public Hearing Letter
 
6. 49791   FY 2022 Budget Calendar, Budget. 
 
Attachments:
Court Order 2021-195-02-22
78 Day Planning Calendar
Tax-Budget Statutes
 
7. 48410   COVID-19 Update, Administrative Services.
 
Attachments:
Court Order 2021-196-02-22
Memo for ERA Budget Amendments.pdf
ERA BA #1 - 2 8 2021.pdf
Letter
Facility Report 02_08_2021.docx
2021 01 25 Collin County Emergency Rental Assistance Program.pdf
CDC Eviction Memo.pdf
Collin County Apartments within ERAP scope
All of Collin County Housing flyer 02 03 2021.pdf
Collin County ERAP flyer 02 03 2021.pdf
 
8. 49828   87th Legislative Agenda for 2021, Commissioners Court.
 
Attachments:
Court Order 2021-197-02-22
CUC E-mail.docx
Bills Filed
CUC.pdf
 
9. 33858   Regional Transportation Council monthly update, Commissioner, Precinct 4.
 
Attachments:
Agenda
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Real Estate (551.072)
 
49858   Right of way acquisition for Park Blvd from FM 2514 to SH 78 - Parcel 44, Engineering. 
 
Attachments:
Court Order 2021-198-02-22
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2021 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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