Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney December 19, 2016 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Hill

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		42583	Personnel Appointments, Human Resources.

					Attachments:
					Personnel Appointments

		2.		42569	Personnel Changes, Human Resources.

					Attachments:
					Personnel Changes

		3.		42570	Elected Official Appointments, Human Resources.

					Attachments:
					Elected Official Appointments

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Agenda Items

		2.		42535	Amendment No. 1 to Juvenile Detention Facility Touchscreen and Camera System Upgrade (RFP No. 2016-060) with Argyle Security Group to provide and install two (2) cameras, Construction & Projects.

					Attachments:
					memo
					Contract Amendment
					Argyle Quote

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition:

	a.			42582	Retirement plaque presented to Carrie Brazeal by Judge Self, Commissioners Court.

4.					Consent agenda to approve:

	a.			42524	Disbursements for the period ending December 13, 2016, Auditor.

					Attachments:
					Court Order
					EFT Disbursements
					Disbursements

	b.			42491	Tax refunds totaling $200,242.75, Tax Assessor/Collector.

					Attachments:
					Court Order
					12-19-16 Summary sheet

	c.				Advertisement(s):

		1.		42508	Supplies: Veterinary and Animal Care (IFB No. 2017-074), Development Services.

					Attachments:
					Court Order
					Memo
					Bid Packet

		2.		42474	Supplies: Plumbing (IFB No. 2016-113), Facilities.

					Attachments:
					Court Order
					memo
					Bid Packet

	d.				Award(s):

		1.		42529	Online Auctioneering Services (RFP No. 2016-302), Purchasing.

					Attachments:
					Court Order
					Evaluation-Court Copy

	e.				Agreement(s):

		1.		42510	Interlocal Agreement with LifePath Systems to cover Behavioral Health, Early Childhood Intervention and Intellectual & Developmental Disability Services to be paid in quarterly installments of $577,654.50 (totaling $2,310,618), Budget.

					Attachments:
					Court Order
					Communication Letter
					Agreement

		2.		42507	Agreement for SoftCode CivilServe Software with Tyler Technologies, Inc., declare Tyler Technologies, Inc. as the sole source provider and grant an exemption from the competitive bid process in accordance with V.T.C.A. Local Government Code 262.024(a)(7)(A) and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

					Attachments:
					Court Order
					Tyler Professional Services Agreement - Odyssey Softcode - Court Memo
					Sole Source Affidavit
					Sole Source Memo
					1295 Form

		3.		42551	Interlocal Agreement with the City of Plano for funding through the 7th Series – 2007 Parks/Open Space Project Funding Assistance Program (Bond Project No. 07PG93) for improvements to the Cottonwood Creek Trail Extension, Stoney Hollow Park to East Park Blvd, Special Projects.

					Attachments:
					Court Order
					agenda memo
					Agreement

		4.			Interlocal Agreement(s) for Library Services to be paid in quarterly installments for an annual amount of $14,308.33, Budget:

			a.	42515	City of Celina for the Celina Public Library.

					Attachments:
					Court Order
					Communication Letter
					Funding Chart
					Agreement

			b.	42516	City of Melissa for the Melissa Public Library.

					Attachments:
					Court Order
					Communication Letter
					Agreement
					Funding Chart

			c.	42517	City of Princeton for the Princeton Community Library.

					Attachments:
					Court Order
					Communication Letter
					Agreement
					Funding Chart

			d.	42518	Town of Prosper for the Prosper Community Library.

					Attachments:
					Court Order
					Communication Letter
					Funding Chart
					Agreement

			e.	42519	City of Wylie for the Rita & Truett Smith Public Library.

					Attachments:
					Court Order
					Communication Letter
					Agreement
					Funding Chart

	f.				Amendment(s):

		1.		42555	No. 10 to the Lease Agreement with the Collin County Health Care Trust Foundation and Collin County Bio-Terrorism for property located at 825 N. McDonald Street, McKinney, Texas to increase the total square footage to approximately 700 square feet of office space beginning January 1, 2017 through and including December 31, 2021, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Amendment No. 10

	g.				Change Order(s):

		1.		42514	No. 38 to Construction: Collin County Courthouse Addition (IFB No. 11067-10) with Turner Construction Company as negotiated in the amount of ($128,664) and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Change Order No. 38
					PCO 15 R2
					PCO 38
					PCO 66
					RFI 159
					RFI 183
					RFI 213
					PCO 72
					PCO 101
					SEC 08121
					SEC 01600
					PCO 216
					PCO 262
					1295 Form
					Roof Warranty

	h.				Ratification of the County Judge's prior approval:

		1.		42527	FY 2016 Equitable Sharing Agreement and Certification with the US Department of Justice, Collin County and the Collin County District Attorney’s Office, Auditor.

					Attachments:
					Court Order
					Memo
					Report

		2.		42526	FY 2016 Equitable Sharing Agreement and Certification with the US Department of Justice, Collin County and the Collin County Sheriff’s Office, Auditor.

					Attachments:
					Court Order
					Memo
					Report

	i.				Budget adjustment(s)/amendment(s):

		1.		42558	$139,215 to purchase a vehicle and specialized equipment utilizing Drug Forfeiture funds, Sheriff.

					Attachments:
					Draft Court Order

	j.				Receive and File, Auditor:

		1.		42556	Monthly Financial Reports for September 2016.

					Attachments:
					Court Order
					Memo for Monthly Financial Reports for September 2016
					September 2016 Balance Sheet
					September 2016 Revenues, Expenditures and Chagnes in Fund Balance
					September 2016 Cash and Investments
					September 2016 Year to Date Schedule of Transfers
					September 2016 Schedule of Long Term Debt
					September 2016 Commissioners Court Approved Expenditures Budgets
					September 2016 Employee Insurance Fund
					Employee Medical Chart

		2.			Change of Office Audit Result(s):

			a.	42546	District Clerk.

					Attachments:
					Court Order
					Final Audit - Dist Clerk Change of Office Nov 2015 - Finley

			b.	42539	Elections.

					Attachments:
					Court Order
					Final Audit - Elections Change of Office 12.2015 - Sherbet

			c.	42540	Juvenile Probation.

					Attachments:
					Court Order
					Final Audit Change of Office - Juvenile Probation Oct 2014 - Hadnot

		3.			Final Audit Result(s):

			a.	42549	Animal Services (4th Quarter FY2014).

					Attachments:
					Court Order
					Final Audit - Animal Shltr 4th Qtr FY14 - Brown

			b.	42550	District Clerk (1st & 2nd Quarter FY2015).

					Attachments:
					Court Order
					Final Audit - Dist Clerk 1st & 2nd Qtrs FY15 - Finley

			c.	42553	Juvenile Probation (1st, 2nd, 3rd & 4th Quarter FY2015).

					Attachments:
					Court Order
					Final Audit - Juv Prob 1st thru 4th FY15 - Hadnot

			d.	42545	Law Library (1st, 2nd, 3rd & 4th Quarter FY2015).

					Attachments:
					Court Order
					Final Audit - Law Library FY15 - Arris

			e.	42537	Myers Park (1st, 2nd, 3rd & 4th Quarter FY2015).

					Attachments:
					Court Order
					Final Audit for Myers Park 1st thru 4th Qtr FY15 - Jeff Durham

			f.	42547	District Attorney (3rd & 4th Quarter FY2015).

					Attachments:
					Court Order
					Final Audit - DA 3rd & 4th Qtrs FY15 - Willis

			g.	42552	Elections (3rd & 4th Quarter FY2015).

					Attachments:
					Court Order
					Final Audit - Elections 3rd & 4th Qtrs FY15 - Sherbet

			h.	42548	Fire Marshal (3rd & 4th Quarter FY2015).

					Attachments:
					Court Order
					Final Audit - Fire Marshal 3rd & 4th Qtrs FY15 - Browning

			i.	42538	Medical Examiner (3rd & 4th Quarter FY2015).

					Attachments:
					Court Order
					Final Audit - Med Exam 3rd & 4th Qtrs FY15 - Rohr

	k.				Filing of the Minute(s), County Clerk:

		1.		42565	December 5, 2016.

					Attachments:
					Minutes

	l.				Miscellaneous

		1.		42566	Trade-in a Unimac 125 Washer/Extractor, serial #69338200-34476 (trade in value $100) toward the purchase of a new Unimac 125 Washer/Extractor from ZUF Acquisitions I, LLC dba AAdvantage Laundry Systems, Facilities.

					Attachments:
					Court Order
					Department Memo
					Tabulation
					Quote
					Department Approval
					Form 1295

		2.		42544	Consent to Assignment and Assumption for Professional Services, Appraisal Services (RFP No. 2016-241) to change the name from Integra Realty Resources-DFW, LLC to James Long LaSalle Valuation & Advisory Services, LLC, dba JLL Valuation & Advisory Services, LLC and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order
					Assignment and Assumption

		3.		42490	Purchase of an SUV for the Sheriff's office and budget amendment in the amount of $5,540 for the radio purchase, Sheriff.

					Attachments:
					Court Order
					Memo-Decision to Reduce Compensation
					Memo
					Vehicle Specs
					1 Year Expense
					Radio Cost
					Budget Amendment Request

		4.		42571	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointments

		5.		42572	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				42543	Award P25 Trunked Radio System Replacement (RFP No. 2016-020) and further authorize the Purchasing Agent to finalize and execute the agreement, Sheriff.

					Attachments:
					Court Order
					Level 2 Evaluation

6.				42531	Board/Committee Appointments, Commissioners Court:

					Attachments:
					Court Order

	a.				Child Protective Services Board.

	b.				Health Care Advisory Board.

	c.				Historical Commission.

	d.				LifePath Systems Board.

	e.				Myers Park Advisory Board.

	f.				Parks Foundation Advisory Board.

	g.				Planning Board.

7.				38983	North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.

8.				42580	85th Legislative Agenda for 2017, Commissioners Court.

					Attachments:
					84th proposed leg 2
					Email
					Hwy. 380 Bill
					Texas Veterans Recovery Pilot Program
					County Fee Record

9.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.