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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney May 15, 2017 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Self Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	43124	Amendment No. 1 to Services, CSCD, Sex Offender Counseling (RFP No. 2016-290) with various vendors to decrease the contract amount effective September 1, 2016 through and including August 31, 2017, Adult Probation.

				Attachments:
				Anna Shursen
				Jeffrey Fletcher
				Jennifer Edwards
				Liles Arnold

		2.	43081	Donation of $6,000 to the Children's Advocacy Center of Collin County (CACCC) utilizing the District Attorney State Forfeiture Fund and budget amendment for same, District Attorney.

				FYI NOTIFICATION

		1.	34688	Outstanding Agenda Items, Commissioners Court.

				Attachments:
				Outstanding Agenda Items

		2.	43089	Budget amendment in the amount of $85,000 to establish the budget for the FY 2016 Urban Area Security Initiative (UASI) Mobile Incident Command Post (MICP) Grant Program, Auditor.

				Attachments:
				Budget Memo
				Revenue Budget
				Expense Budget

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition:

	a.			Service Pins, Human Resources.

4.				Consent agenda to approve:

	a.		43090	Disbursements for the period ending May 9, 2017, Auditor.

				Attachments:
				Court Order
				Disbursements

	b.		43119	Indigent Defense Disbursements, Auditor.

				Attachments:
				Court Order
				Disbursements

	c.			Advertisement(s):

		1.	43122	Cisco UCS Blade Server Chassis System (RFP No. 2017-213), Information Technology.

				Attachments:
				Court Order
				Court Memo
				Bid Packet 2017-213

		2.	43140	Sale of Surplus Furniture (IFB No. 2017-081) and in the event that no bids are received the surplus furniture is considered worthless and the property shall be destroyed or otherwise disposed per Local Government Code 263.152(3), Purchasing.

				Attachments:
				Court Order
				Memo
				Bid Packet

	d.			Award(s):

		1.	43118	Uniforms, Honor Guard (IFB No. 2017-175) to Red the Uniform Tailor, Sheriff.

				Attachments:
				Court Order
				Memo
				Contract Data
				Bid Tab
				Letter to Award
				1295 From

	e.			Agreement(s):

		1.	43115	Amended and Restated Lease Agreement with the City of Frisco for property located at 6101 Frisco Square Blvd., Suite 2000, Frisco, Texas, commencing on January 1, 2017 and terminating December 31, 2017, Construction & Projects.

				Attachments:
				Court Order
				Memo
				Amended and Restated Commercial Lease
				Rental Rates

	f.			Amendment(s):

		1.	43108	No. 1 to Frontier Parkway Improvements (AGR No. 2016-229) with Birkhoff, Hendricks & Carter L.L.P. for additional engineering services, budget amendment in the amount of $20,000 and further authorize the Purchasing Agent to finalize and execute same, Engineering.

				Attachments:
				Court Order
				agenda memo
				Amendment No. 1
				Amendment No.1
				Form 1295

		2.	43043	No. 1 to Software and Implementation Services for an ERP Financial System (RFP No. 2015-192) with Tyler Technologies, Inc. to remove three (3) modifications from the contract that are no longer needed and further authorize the Purchasing Agent to finalize and execute same, Information Technologies.

				Attachments:
				Court Order
				Tyler Munis Contract Amendment - Court Memo
				Amendment No. 1
				Amendment
				Form 1295

		3.	43149	No. 11 to the lease agreement with the Collin County Health Care Trust Foundation and Collin County Bio-Terrorism for property located at 825 N. McDonald Street, McKinney, Texas to increase the total square footage to approximately 1,011 square feet of office space effective April 24, 2017 through and including December 31, 2021, Construction & Projects.

				Attachments:
				Court Order
				Memo
				Amendment 11
				Amendment 10
				Amendment 9
				Amendment 8
				Amendment 7
				Amendment 6
				Amendment 5
				Amendment 4
				Amendment 3
				Amendment 2
				Amendment 1
				Lease

	g.			Contract Renewal(s):

		1.	43141	AiLIS Software Maintenance for County Clerk (AGR No. 2017-022) with Granicus, Inc. to extend the contract for one (1) year through and including September 30, 2018, County Clerk.

				Attachments:
				Court Order
				Memo FY 2018 Agreement_AiLIS Software Maintenance.pdf
				Renewal Letter
				1295 Form
				Granicus AiLIS Agreement

		2.	43143	Maintenance, Redaction Services for County Clerk (AGR No. 2017-024) with Granicus, Inc. to extend the contract for one (1) year through and including September 30, 2018, County Clerk.

				Attachments:
				Court Order
				Memo FY 2018 Agreement_Redaction Maintenance.pdf
				Renewal Letter
				1295 Form
				Granicus Redaction Agreement

		3.	43144	Storage and Microfilm Creation (RFP No. 2016-153) with Progrio LLC to extend the contract for one (1) year through and including September 30, 2018, County Clerk.

				Attachments:
				Court Order
				Memo FY 2018 Agreement_Microfilm.pdf
				Renewal Letter
				1295 Form

	h.			Ratification of the County Judge's prior approval:

		1.	43121	Ratification of the County Judge's prior approval of county overtime for the pay period ended May 7, 2017, Human Resources.

				Attachments:
				Court Order
				Overtime Total
				Open Positions

	i.			Budget adjustment(s)/amendment(s):

		1.	43136	$1,000 to transfer funds to Education and Conference, 296th District Court.

				Attachments:
				Court Order
				Memo Budget Adjustment Request Veterans Court
				Budget Adjustment Request Form Veterans Court

		2.	43091	$35,200 to purchase 44 desktop scanners for the CSCD Probation Officers, Information Technologies.

				Attachments:
				Court Order
				CSCD Scanner Request - Court Memo
				Budget Amendment

	j.			Receive and File, Auditor:

		1.	43152	Monthly Financial Reports for December 2016, Auditor.

				Attachments:
				Court Order
				Memo for Monthly Financial Reports for December 2016
				December 2016 Balance Sheet
				December 2016 Revenues, Expenditures and Changes in Fund Balanc
				December 2016 Cash and Investments
				December 2016 Year to Date Schedule of Transfers
				December 2016 Schedule of Long Term Debt
				December 2016 Commissioners Court Approved Expenditures Budgets
				December 2016 Employee Insurance Fund
				Employee Medical thru March 2017

	k.			Filing of the Minute(s), County Clerk:

		1.	43127	April 24, 2017.

				Attachments:
				Minutes

		2.	43129	April 27, 2017 Special Session.

				Attachments:
				Minutes

	l.			Miscellaneous

		1.	43147	Trinity Trail Preservation Association to utilize a portion of the remaining 4th Series 2007 Parks/Open Space Project Funding Assistance Program Funds (Bond Project No. 07PG50) to make drive repairs and drainage improvements at the Brockdale Park trailhead, Special Projects.

				Attachments:
				Court Order
				agenda memo
				TTPA letter
				Original Funding Agreement

		2.	43169	Personnel Appointments, Human Resources.

				Attachments:
				Court Order
				Personnel Appointments

		3.	43170	Personnel Changes, Human Resources.

				Attachments:
				Court Order
				Personnel Changes

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			33858	RTC monthly update, Commissioner, Precinct 4.

6.			42580	85th Legislative Agenda for 2017, Commissioners Court.

				Attachments:
				County Judges and Commissioners Association of Texas 2016 Resolutions
				Dates of Interest-85th Legislature

7.			42773	Conference of Urban Counties update, Commissioner, Precinct 3.

				Attachments:
				20170510 CUC Policy Committee Agenda Packet
				20170510 CUC Membership Luncheon Agenda Packet

8.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Legal (551.071)

			43180	Jeffory Blackard v. Attorney Pro Tem Kent A. Schaffer, et al., Court of Appeals Number: 05-16-00408-CV, Commissioners Court.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.