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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
January 28, 2019
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Judge Hill

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 46011   Budget amendment in the amount of $4,160 to purchase tactical equipment utilizing Federal Forfeiture Funds, Sheriff.
 
Attachments:
Department memo
Journal Entry 549
Invoices
 
2. 46066   Personnel Appointments, Human Resources.
 
Attachments:
Personnel Appointments
 
3. 46067   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 46051   Amendment No. 4 to Insurance, Property, Boiler & Machinery (Contract No. 2017-271) with Arthur J. Gallagher Risk Management Services, Inc. to add additional equipment to the contract, Human Resources.
 
Attachments:
Memo
Amendment No. 4
 
3. 46026   Budget amendment in the amount of $82,005 to establish the budget for the FY 2018 Emergency Management Performance Grant (EMPG), Auditor.
 
Attachments:
EMPG BA MEMO
EMPG REVENUE BUDGET
EMPG EXPENSE BUDGET
EMPG GRANT AWARD
Budget Proof
 
4. 46018   P–Card Disbursements, Auditor.
 
Attachments:
P-Card Disbursements
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 46007   Disbursements for the period ending January 22, 2019, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 46008   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2019 Court Appointed Representation Disbursements for 1.28.19 Court
 
c. 45966   Tax refunds totaling $1,248,409.43, Tax Assessor/Collector.
 
Attachments:
Court Order
Summary sheet 1/28/19
 
d.   Award(s):
 
1. 45991   HVAC Replacement, 900 & 920 Park Buildings (Contract No. 2018-369) to Centennial Contractors Enterprises, Inc. and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.
 
Attachments:
Court Order
Memo
Contract Award Data
Contractor Work Order Package
Form 1295
2270 Verification
2252 Certification
Award Letter
Construction Agreement
 
2. 45984   Election Voting System & Services (RFP No. 2018-241) and further authorize the Purchasing Agent to finalize and execute the agreement, Elections.
 
Attachments:
Court Order
 
3. 45945   Grounds and Turf Equipment, Tractor and Flex Wing Rotary Mowers (Contract No. 2019-056) to Deere and Company, Public Works.
 
Attachments:
Court Order
Department Memo
Backup
Tabulation
2252 Certification
2270 Verification
 
e.   Agreement(s):
 
1. 45989   Interlocal Agreement for the Provision of Ambulance Services with the City of Anna effective November 1, 2018 through and including October 31, 2019, Fire Marshal.
 
Attachments:
Court Order
Memo to Court Anna FY2019-2
Anna-ILA
Exhibit A
 
2. 46037   Interlocal Agreement for the Provision of Ambulance Services with the City of Weston effective November 1, 2018 through and including October 31, 2019, Fire Marshal.
 
Attachments:
Court Order
Memo to Court Weston FY2019
Ambulance Contract
Exhibit A
 
3. 46002   Memorandum of Agreement with the City of North Richland Hills for reimbursement of overtime salary costs associated with the North Texas Anti-Gang Center Task Force, Sheriff.
 
Attachments:
Court Order
 
f.   Amendment(s):
 
1. 46032   No. 1 to Consulting Services: Phase III Implementation P25 Trunked Radio System Replacement (Contract No. 2017-086) with Black & Veatch Corporation to extend the contract through and including November 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
MEMO
Contract Amendment
2270
2252
 
2. 46045   No. 2 for Assistance to Obtain Federal Financial Participation for SCAAP Funding (Contract No. 2017-198) with Justice Benefits, Incorporated to renew the contract for one (1) year through and including May 7, 2020 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Contract Amendment No 2
1295 Redacted
2270
2252
Original Agreement
 
3.   No. 3 to the Interlocal Agreement for Environmental Services to extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Development Services:
 
a. 45995   City of Anna.
 
Attachments:
Court Order
Memo - ILA City of Anna
ILA City of Anna
Interlocal
 
b. 45997   City of Lowry Crossing.
 
Attachments:
Court Order
Memo - ILA City of Lowry Crossing
ILA City of Lowry Crossing
Interlocal
 
c. 45996   City of Melissa.
 
Attachments:
Court Order
Memo City of Melissa
Amendment No. 3
Agreement
 
d. 46052   City of Wylie.
 
Attachments:
Court Order
memo
Amendment No. 3
Interlocal
 
g.   Budget adjustment(s)/amendment(s):
 
1. 45982   $6,589 for the purchase of electronic equipment for the magistration clerks and the Auxiliary B Courtroom utilizing the Justice Court Technology Fund, Justice of the Peace, Precinct 1.
 
Attachments:
Court Order
Memo
Journal Proof
 
2. 45923   $32,989 to support FirstNet Band 14 modem capability for all Sheriff’s Office vehicles, Information Technology.
 
Attachments:
Court Order
Memo
Bid Tabulation
Budget Adjustment Proof
 
3. 46038   $95,887 to establish a budget in Fund 1031 (Economic Development Fund) for FY 2019, Budget.
 
Attachments:
Court Order
1031 Fund Summary
LGC 381
journal proof
 
4. 46044   $8,000,000 for right-of-way acquisition along the Outer Loop from the DNT to SH289, Engineering.
 
Attachments:
Court Order
agenda memo
Budget Adjustment Proof
 
h.   Filing of the Minute(s), County Clerk:
 
1. 45985   December 17, 2018.
 
Attachments:
Minutes
 
2. 46041   January 7, 2019.
 
Attachments:
Minutes
 
i.   Miscellaneous
 
1. 46046   Grant an exemption to the Purchasing Policy for the reimbursement request from the 219th District Court Judge in the amount of $2,365.41, 219th District Court.
 
Attachments:
Draft Court Order
Memorandum
OfficeDesigns Invoice
 
2. 46056   Adoption of a Bond Reimbursement Resolution expressing intent to finance expenditures to be incurred, Budget.
 
Attachments:
Court Order
resolution
 
3. 45933   Sale of property located at County Road 330, McKinney, Texas (Block 3, Tract 188, .2582 acres of land out of Abstract A0157, H.T. Chenoweth Survey, Volume 4833, Page 2403) as recorded in the Collin County Deed Records to Gabriel Alarcon upon the payment of $4,000, Commissioners Court.
 
Attachments:
Draft Court Order
Letter
Distributions of Proceeds
Deed Without Warranty
plat map
 
4. 46042   Acceptance of the portion of Hollyns Cove within The Hills of Lone Star, Phase 3/Hollyns Cove Pond subdivision for County maintenance, Engineering.
 
Attachments:
Court Order
Memo
location map
Extension Map
Final Plat
 
5. 46043   Acceptance of the roads within the Timberridge development (City of McKinney ETJ Subdivision) for County maintenance, Engineering.
 
Attachments:
Court Order
Memo
Location Map - A
Location Map
Plat
 
6. 46050   Variance to the Collin County Subdivision Regulations to allow site grading prior to Final Plat submittals for Country Lakes Subdivision, as long as grading and drainage plans have been reviewed and approved by County Engineering staff, Engineering.
 
Attachments:
Court Order
Memo
Location Map
Approved Preliminary Plat
 
7. 46034   Grant application for the FY 2019 Emergency Management Performance Grant (EMPG) from the US Department of Homeland Security through the State of Texas Department of Public Safety, Texas Division of Emergency Management, Emergency Management.
 
Attachments:
Court Order
EMPG FY 19 Comm Court Package
grant review committee form
 
8. 46054   Acceptance of 1,469 cubic yards of asphalt road millings from the Texas Department of Transportation (TxDOT), Public Works.
 
Attachments:
Court Order
memo
Surplus Letter
 
9. 46036   Partial road closure (right lanes) of County Roads 132, 134, 135, 138, 176, 177, 178 and 179 on March 31, 2019 to facilitate the Texas High School Cycling League (THSCL) bicycle race, Public Works.
 
Attachments:
Court Order
Memo
request
Map
 
10. 45998   Acceptance of the rebate from National Intergovernmental Purchasing Alliance Company in the amount of $1,111.16 to be deposited in the Going the Extra Mile Employee Incentive Program and budget amendment for same, Purchasing.
 
Attachments:
Court Order
memo
backup
Journal Proof
 
11. 46028   Joint Law Enforcement Operations Task Force Obligation Document and acceptance of the FY 2019 U.S. Marshals Service – Violent Offender Task Force Grant through the U.S. Department of Justice, United States Marshals Service, Sheriff.
 
Attachments:
Court Order
Memo
Obligation Document
Grant Summary Form
Signed MOU
Grant Review Committee
 
12. 46068   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
13. 46069   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 46009   Justice of the Peace end of year report represented by Judge Raleeh and Judge Ruckel, Justice of the Peace, Precinct 1.
 
Attachments:
Presentation
 
6. 46031   Board/Committee Appointments, Commissioners Court:
 
Attachments:
Court Order
 
a.   Health Care Foundation Advisory Board.
 
b.   Historical Commission.
 
c.   LifePath Systems Board.
 
d.   Parks Foundation Advisory Board.
 
e.   Planning Board.
 
7. 38983   North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.
 
8. 45660   86th Legislative Agenda for 2019, Commissioners Court.
 
Attachments:
Collin County Commissioners Court leg agenda
85th Policy Platform - 5-24-18 CURRENT
Sample Magistrate Statutes
Ad Litem Costs brochure one sheet 1218
Ad Litem Costs brochure 1218
2018-12-10 Legislative Agenda Update Final
Indigent Defense Stats
BillsFiled011819
 
9.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Real Estate (551.072)
 
46055   Right of Way Acquisition for the Collin County Outer Loop from the Dallas North Tollway east to State Highway 289 (Preston Road), acceptance of the settlement amount and approval of the Temporary Access Agreement with Celina Tork (Parcel 7), Special Projects.
 
Attachments:
Court Order
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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