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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
July 6, 2020
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Judge Hill

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Hale
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 48695   Personnel Appointment, Human Resources. 
 
Attachments:
Personnel Appointments
 
  FYI NOTIFICATION
 
1. 48630   Intra-County account transfers transmitted on June 11, 2020, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 06.11.2020
 
2. 48665   Intra-County account transfers transmitted on June 18, 2020, Auditor.
 
Attachments:
Memo
Inter-County Account Transactions 06.18.2020
 
3. 48606   County overtime for the pay period ended June 14, 2020, Human Resources.
 
Attachments:
Overtime Review
Overtime Details Reasons
Open Positions Summary
Budget vs Actual for Court 6.22.20
 
4. 48690   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terms
 
5. 48692   Turnover, Human Resources.
 
Attachments:
May Turnover
 
6.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 48641   $58,008 to establish the budget for the Sheriff's Office BJA Coronavirus Emergency Supplemental Funding grant, Auditor.
 
Attachments:
MEMO
CESF REVENUE BA FY2020
CESF EXP BA FY2020
PROOF JOURNAL PAJ 806
AWARD 2020-05-28
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 48625   Disbursements for the period ending June 30, 2020, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 48626   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Disbursements
 
c.   Tax Refund(s):
 
1. 48600   Tax refunds totaling $816,161.13, Tax Assessor-Collector. 
 
Attachments:
Court Order
CC Summary Sheet
 
d.   Award(s):
 
1. 48629   McAfee Hardware & Software Maintenance (Coop Quote No. 2020-292) to SHI Government Solutions, utilizing DIR Contract No. DIR-TSO-4291, Information Technology. 
 
Attachments:
Court Order
Court Memo
Bid Tabulation
Contract Award Data
Award Letter
2252 Form
1295 Form (Redacted)
 
2. 48670   Computers, Peripherals, and Accessories (Coop Quote No. 2020-265) to various vendors, Information Technology. 
 
Attachments:
Court Order
Court Memo
Contract Award Data
Bid Tab Summary
Award Letter - Adorama
Award Letter - CanAm
Award Letter - GTS
Award Letter - M&A
Award Letter - Office Depot
Award Letter - Summus
Award Letter - Xerox
2252 - Adorama
2252 - CanAm
2252 - GTS
2252 - M&A
2252 - Office Depot
2252 - Summus
2252 - Xerox
1295 - Adorama
1295 - CanAm
1295 - GTS
1295 - M&A
1295 - Summus
1295 - Xerox
 
3. 48671   Laptops & Accessories for Dispatch and Elections (Coop Quote No. 2020-309) to various vendors, Information Technology. 
 
Attachments:
Court Order
Dept Memo
Contract Data
Tabulation
1295 - SHI
1295- Xerox
1295 - GTS
1295 - Adorama
1295 - Can Am
1295- zones
1295 B&H
2252 - SHI
2252 - Xerox
2252 - GTS
2252 - adorama
2252 - Can Am
2252 -Zones
2252 - B & H
 
4. 48672   Dell Monitors (Coop Quote No. 2020-315) to GTS Technology Solutions, Inc., utilizing DIR Contract No. DIR-TSO-3763, Information Technology. 
 
Attachments:
Court Order
Dept Memo
Contract Data
Tabulation
1295
2252
 
e.   Agreement(s):
 
1. 48455   Agreement with the Texas Coalition for Animal Protection (TCAP) (Agreement No. 2013-214) to provide space for a low-cost spay/neuter clinic and to provide low-cost spay/neuter services for animals adopted from the Collin County Animal Shelter, Development Services. 
 
Attachments:
Court Order
Dept Memo
Agreement
 
2. 48679   Agreement to Contribute Right-Of-Way Funds (Fixed Price) for certain highway improvements on FM 1461 from West of CR 166 to CR 123 (NTE $111,650.10), and budget adjustment for same, Engineering.
 
Attachments:
Court Order
agenda memo
Agreement
WARRANT LETTER
Journal Proof
 
3. 48681   Agreement to Contribute Right-Of-Way Funds (Fixed Price) for certain highway improvements on FM 1461 from SH 289 to West of CR 166 (NTE $486,399.40), and budget adjustment for same, Engineering.
 
Attachments:
Court Order
agenda memo
FULLY EXEC-Agreement - 1973-01-018 Collin County.pdf
WARRANT LETTER-1973-01-018-Collin County-request for Funds-9.4.20.pdf
Journal Proof
 
4. 48664   Interlocal Dispatch Agreement with the Lavon Fire Department effective October 1, 2019 through and including September 30, 2020, Sheriff.
 
Attachments:
Court Order
Memo
Agreement
Dispatch Fees
 
5. 48667   Terminate Contract No. 2018-198, Time Scheduling Software with Tyler Technologies, Sheriff.
 
Attachments:
Court Order
MEMO
IT MEMO
Agreement
 
f.   Amendment(s):
 
1. 48677   No. 1 to Personal Services Agreement - VALOR Case Manager (Contract No. 2019-310) with Darren Gray to extend the contract for one (1) year through and including June 30, 2021, make various changes to the contract, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court. 
 
Attachments:
Court Order
Amendment No. 1
1295 Form
2252 Certification
 
2. 48680   No. 1 to Personal Services Agreement - VALOR Clinical Director (Contract No. 2019-316) with Misty Ely to extend the contract for the period of July 1, 2020 through and including July 10, 2020, make various changes to the contract, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court. 
 
Attachments:
Court Order
Amendment No. 1
1295 Form
2252 Certification
 
3. 48684   No. 1 to Personal Services Agreement - Veterans Court Lead Case Manager (Contract No. 2019-278) with Benjamin Colt Floyd to extend the contract for the period of July 1, 2020 through and including July 10, 2020, make various changes to the contract, grant an exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court. 
 
Attachments:
Court Order
Amendment No. 1
1295 Form
2252 Certification
 
4. 48683   No. 1 to Personal Services Agreement - Veterans Court Program Manager (Contract No. 2019-281) with Brennan Jones to extend the contract for the period of July 1, 2020 through and including July 10, 2020, make various changes to the contract, grant an exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court. 
 
Attachments:
Court Order
Amendment No. 1
1295 Form
2252 Certification
 
5. 48685   No. 1 to Personal Services Agreement - Veterans Court Case Manager (Contract No. 2020-288) with Matthew Zalewski to extend the contract for the period of July 1, 2020 through and including July 10, 2020, make various changes to the contract, grant an exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court. 
 
Attachments:
Court Order
Amendment No. 1
1295 Form
2252 Certification
 
6. 48686   No. 1 to Personal Services Agreement - Veterans Court Clinical Director (Contract No. 2019-279) with Cognitive Diagnostics of North Texas, PLLC, Tracie A. Kaip PSYD to extend the contract for the period of July 1, 2020 through and including July 10, 2020, grant an exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court. 
 
Attachments:
Court Order
Amendment No. 1
1295 Form
2252 Certification
 
7. 48604   No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2018-389) with Baylor Scott & White to extend the contract for one (1) year through and including September 30, 2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order
Memo
Amendment
FY 20 Jail Services Billing
Original Contract
 
8. 48682   No. 2 to Personal Services Agreement - VALOR Program Coordinator (Contract No. 2019-280) with Brennan Jones to extend the contract for the period of July 1, 2020 through and including July 10, 2020, make various changes to the contract, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court. 
 
Attachments:
Court Order
Amendment No. 2
1295 Form
2252 Certification
 
9. 48676   No. 2 to Personal Services Agreement - VALOR Lead Clinician (Contract No. 2020-203) with Tess Lipscomb to extend the contract for one (1) year through and including June 30, 2021, make various changes to the contract, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court. 
 
Attachments:
Court Order
Amendment No. 2
1295 Form
2252 Certification
 
10. 48567   No. 4 to Inmate Healthcare (Contract No. 2015-122) with Southwest Correctional Medical Group, PLLC to extend the contract for one (1) year through and including September 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order
Memo
Amendment No. 4
Southwest Correctional Medical Group Contract Extension
Amendment Backup BLS
Amendment Backup CPI
1295 Form
2252 Certification
Original Agreement
 
g.   Contract Renewal(s):
 
1. 48668   Veterinary Services - General and Spay/Neuter (RFP No. 2017-276) with Taylor J. Tillery DVM PLLC to extend the contract for one (1) year through and including September 30, 2021, Development Services. 
 
Attachments:
Court Order
Memo
Contract Renewal Document
1295 Form
Chapter 2252 Certification
 
h.   Budget adjustment(s)/amendment(s):
 
1. 48662   $30,000 for the purchase of non-employee background checks, Budget. 
 
Attachments:
Court Order
Memo for BA Background Checks
Budget Adjustment Journal Proof
 
2. 48669   $5,167 to reallocate funds for the Spay/Neuter Program, Development Services. 
 
Attachments:
Court Order
Memo
Back-up
MUNIS
 
3. 48661   $425,000 for Elections Department consumables, support services and equipment, Elections.
 
Attachments:
Court Order
Department Memo -Contract Elections
Journal Proof Report_Elections
 
i.   Receive and File, Auditor:
 
1. 48640   FY2019 Annual Inventory Audit - Information Technology - Handheld Items, Auditor.
 
Attachments:
Court Order
Comprehensive Audit - I.T. Handheld FY19 Annual Audit - Skipworth
 
2. 48691   Investment Report (1st Quarter FY2020), Auditor.
 
Attachments:
Court Order
Memo
FY2020 1st Qtrly Investment Report
 
j.   Filing of the Minute(s), County Clerk:
 
1. 48642   October 14, 2019. 
 
Attachments:
Commissioners Court Meeting Minutes, October 14, 2019
 
2. 48644   October 21, 2019. 
 
Attachments:
Commissioners Court Meeting Minutes, October 21, 2019
 
3. 48602   June 1, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, June 1, 2020
 
4. 48637   June 8, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, June 8, 2020
 
k.   Miscellaneous
 
1. 48631   Acknowledgement of the issuance of the New Hope Cultural Education Facilities Finance Corporation Hospital Revenue Bonds (Children's Health System of Texas Project) Series 2020, Administrative Services.
 
Attachments:
Court Order
Memo
CHST 2020 - Certificate of Public Hearing
Certificate of County Clerk
CHST 2020 - TEFRA approval Collin County.pdf
 
2. 48646   Final plat for Country Roads Celina, Engineering. 
 
Attachments:
Court Order
memo
map
plat
 
3. 48666   Accept the roads within Hills of LoneStar Phase 6 - East Fork South for County maintenance, Engineering.
 
Attachments:
Court Order
memo
map
plat
 
4. 48673   Accept the roads within Lavon Estates Phase I for County maintenance, Engineering.
 
Attachments:
Court Order
memo
map
plat
 
5. 48674   Accept the roads within Canales Trails for County maintenance, Engineering.
 
Attachments:
Court Order
memo
map
plat
 
6. 48689   Redesignation of Private Road Lavon Land Ln to Lavonland Ln with associated address updates, GIS/Rural Addressing.
 
Attachments:
Court Order
Request Memo
Petition - Lavonland Ln
Letter to Owner
Address Map Lavonland RVP
Map 5L2 Lavonland Ln
 
7. 48696   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
8. 48697   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 48736   Rayburn Electric 138-kv Transmission Line Project Preferences, Commissioner, Precinct 3.
 
Attachments:
Memo
East Route Board
Interactive Map, Rayburn Routes.pdf
West Route Board (36x50)_400ft (reduced) (003).pdf
 
6. 48410   COVID-19 Update, Administrative Services.
 
7. 48414   Utilization of CARES funding, Commissioners Court.
 
Attachments:
Court Order
Zoom Application
2020-07-02 COVID Funding Spend.pdf
Food Pantry Tracking updated 7-6-2020.pdf
2020 06 22 ZoomGrants Weekly Metrics.pdf
Zoom Grants
Total Housing_apps_061920.pdf
approved Housing.pdf
2020 06 15 High-Level Application Statistics.pdf
2020-06-12 COVID Funding Spend.pdf
Court Order 2020-400-05-11
431- AI48414
OUTSIDE AGENCIES
Community Health Clinic Funding Request
Veterans Center
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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