| |
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|
DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
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| |
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1. |
|
54631
|
Award of Services, SCORE CSCD Evaluation & Counseling (RFP No. 2023-306), Adult Probation.
|
| |
|
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|
|
|
FYI NOTIFICATION:
|
| |
|
|
|
1. |
|
54600
|
Intra-County account transfers transmitted August 24, 2023, Auditor.
|
| |
|
Attachments: |
|
Memo
|
|
Inter-County Account Transfers 08/24/2023
|
| |
|
|
|
2. |
|
54544
|
Update to Jury Pay per Texas Government Code 61.001(a)(1)(2) and 61.0015(a)(1)(2), Auditor.
|
| |
|
Attachments: |
|
Texas Government Code 61.001 and 61.0015
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| |
|
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3. |
|
54635
|
Non PFP-Salary increases for CSCD, Human Resources.
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| |
|
|
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4. |
|
54638
|
Turnover, Human Resources.
|
| |
|
Attachments: |
|
Turnover July FY2023
|
| |
|
|
|
5. |
|
54639
|
Voluntary Terminations, Human Resources.
|
| |
|
Attachments: |
|
July FY23 Voluntary Terms.pdf
|
| |
|
|
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6. |
|
54644
|
Personnel Appointments, Human Resources.
|
| |
|
Attachments: |
|
Personnel Appointments
|
| |
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|
7. |
|
|
Notification of budget adjustment(s)/amendment(s):
|
| |
|
|
|
|
a. |
54543
|
$36,456 to establish the budget for the FY2024 Community Mental Health Program grant, Auditor.
|
| |
|
Attachments: |
|
MEMO
|
|
MUNIS PROOF
|
|
REVENUES
|
|
EXPENDITURES
|
|
CONTRACT BUDGET
|
|
COURT ORDER
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| |
|
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|
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|
COMMISSIONERS COURT BUSINESS:
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| |
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Public comments related to an item on the Agenda.
If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.
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| |
| 1. |
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|
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Consent Agenda Items:
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| |
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|
a. |
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|
54554
|
Disbursements for the period ending September 5, 2023, Auditor.
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| |
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Attachments: |
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Court Order 2023-780-09-11
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Disbursements
|
| |
|
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b. |
|
|
54555
|
Indigent Defense Disbursements, Auditor.
|
| |
|
Attachments: |
|
Court Order 2023-781-09-11
|
|
Disbursements
|
| |
|
|
c. |
|
|
54607
|
Tax refunds totaling $243,644.34, Tax Assessor-Collector.
|
| |
|
Attachments: |
|
Court Order 2023-782-09-11
|
|
CC SUMMARY SHEET
|
| |
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d. |
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|
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Advertisement(s):
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| |
|
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1. |
|
54576
|
Mowing & Trimming of Soil Conservation Structures (IFB No. 2023-344), Public Works.
|
| |
|
Attachments: |
|
Court Order 2023-783-09-11
|
|
memo
|
|
Legal notice
|
|
Bid packet
|
| |
|
e. |
|
|
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Award(s):
|
| |
|
|
|
1. |
|
54559
|
Professional Services, Mechanical, Electrical and Plumbing Engineering Services (RFQ No. 2023-258), Construction & Projects.
|
| |
|
Attachments: |
|
Court Order 2023-784-09-11
|
| |
|
|
|
2. |
|
54571
|
FY2024 Maintenance for VMware Software (Coop. Contract No. 2023-375) to CDW Government LLC through TIPS Contract No. 230105, Information Technology.
|
| |
|
Attachments: |
|
Court Order 2023-785-09-11
|
|
Department Memo
|
|
Bid Tabulation
|
|
Award Letter
|
|
Quote
|
|
2252
|
| |
|
|
|
3. |
|
54574
|
Software Maintenance, PeopleSoft (Coop. Contract 2023-377) to Oracle America, Inc. utilizing DIR Contract No DIR-TSO-4158, Information Technology.
|
| |
|
Attachments: |
|
Court Order 2023-786-09-11
|
|
Department Memo
|
|
Bid Tabulation
|
|
Award Letter
|
|
Quote
|
|
2252
|
| |
|
|
|
4. |
|
54577
|
Fuels (IFB No. 2023-262) to Petroleum Traders Corporation, Public Works.
|
| |
|
Attachments: |
|
Court Order 2023-787-09-11
|
|
Memo
|
|
Contract Data
|
|
Bid Tabulation
|
|
Award Letter
|
|
Form 2252
|
|
Form 1295
|
| |
|
f. |
|
|
|
Agreement(s):
|
| |
|
|
|
1. |
|
54636
|
Personal Services Agreement with Timothy Steely (Contract No. 2023-391) for Case Manager for the Collin County Veterans Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
|
| |
|
Attachments: |
|
Court Order 2023-788-09-11
|
|
MEMO FOR T. STEELY CONTRACT
|
|
Agreement with Exhibits
|
|
2252
|
|
1295
|
| |
|
|
|
2. |
|
54619
|
Interlocal Agreement for Fire Inspection and Fire Plan Review Services with the City of Farmersville through and including September 30, 2024, Fire Marshal.
|
| |
|
Attachments: |
|
Court Order 2023-789-09-11
|
|
City of Farmersville ILA Memo
|
|
ILA Coop Agreement
|
|
FEES
|
| |
|
|
|
3. |
|
54621
|
Interlocal Agreement for Fire Inspection and Fire Plan Review Services with the City of Lavon through and including September 30, 2024, Fire Marshal.
|
| |
|
Attachments: |
|
Court Order 2023-790-09-11
|
|
ILA Lavon Memo
|
|
ILA Lavon
|
|
FEES
|
| |
|
|
4. |
|
|
Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Celina, Tax Assessor-Collector: |
| |
|
|
|
|
a. |
54590
|
Wilson Creek Meadows Public Improvement District.
|
| |
|
Attachments: |
|
Court Order 2023-791-09-11
|
|
Memo
|
|
Interlocal Agreement
|
| |
|
|
|
|
b. |
54591
|
Ten Mile Creek Public Improvement District.
|
| |
|
Attachments: |
|
Court Order 2023-792-09-11
|
|
Memo
|
|
Interlocal Agreement
|
| |
|
|
|
|
c. |
54593
|
North Sky Public Improvement District.
|
| |
|
Attachments: |
|
Court Order 2023-793-09-11
|
|
Memo
|
|
Interlocal Agreement
|
| |
|
|
|
|
d. |
54594
|
Mustang Lakes (Annex) Public Improvement District.
|
| |
|
Attachments: |
|
Court Order 2023-794-09-11
|
|
Memo
|
|
Interlocal Agreement
|
| |
|
|
|
|
e. |
54595
|
Mosaic Public Improvement District.
|
| |
|
Attachments: |
|
Court Order 2023-795-09-11
|
|
Memo
|
|
Interlocal Agreement
|
| |
|
|
|
|
f. |
54596
|
Harper Estates Public Improvement District.
|
| |
|
Attachments: |
|
Court Order 2023-796-09-11
|
|
Memo
|
|
Interlocal Agreement
|
| |
|
|
|
5. |
|
54589
|
Tax Collection Services Agreement between the Collin County Tax Assessor-Collector and LC Municipal Utility District No. 1 of Collin County, Tax Assessor-Collector.
|
| |
|
Attachments: |
|
Court Order 2023-797-09-11
|
|
Memo
|
|
Interlocal Agreement
|
| |
|
g. |
|
|
|
Amendment(s):
|
| |
|
|
|
1. |
|
54592
|
Amendment to the Tyler Odyssey Criminal Justice Information System (Contract No. 01318-09) with Tyler Technologies, Inc. to remove the Juvenile Supervision application from the master agreement and recover associated costs, further authorize the Purchasing Agent to finalize and execute same, Information Technology.
|
| |
|
Attachments: |
|
Court Order 2023-798-09-11
|
|
Memo
|
|
Amendment
|
|
Tyler Software Maintenance Agreement
|
|
Juvenile Supervision Amendment
|
|
Sole Source Court Order
|
|
2252 Certification
|
| |
|
|
|
2. |
|
54620
|
No. 1 to Workers' Compensation Insurance Coverage (Contract No. 2022-289) with Harding-Conley-Drawert-Tinch Insurance Agency, Inc. to extend the contract for one (1) year through and including September 30, 2024, increase premium rate, and further authorize the Purchasing Agent to finalize and execute same, Human Resources.
|
| |
|
Attachments: |
|
Court Order 2023-799-09-11
|
|
Contract Modification Sheet
|
|
2252
|
|
1295
|
| |
|
|
|
3. |
|
54580
|
No. 2 to Cyber Insurance Coverage (Contract No. 2022-288) with Harding-Conley-Drawert-Tinch Insurance Agency, Inc. to extend the contract for one (1) year through and including September 30, 2024, provide a rate change and further authorize the Purchasing Agent to finalize and execute same, Human Resources.
|
| |
|
Attachments: |
|
Court Order 2023-800-09-11
|
|
Department Memo
|
|
Amendment No. 2
|
|
2252
|
|
1295
|
| |
|
|
|
4. |
|
54622
|
No. 4 to Fire Inspection and Fire Plan Review (Contract No. 2019-375) with the City of Blue Ridge to extend the contract for one (1) year through and including September 30, 2024 and further authorize the Purchasing Agent to finalize and execute same, Fire Marshal.
|
| |
|
Attachments: |
|
Court Order 2023-801-09-11
|
|
ILA Memo Blue Ridge
|
|
ILA Contract Mod
|
|
Original Agreement
|
|
Fees
|
| |
|
|
|
5. |
|
54623
|
No. 4 to Fire Inspection and Fire Plan Review (Contract No. 2019-374) with the City of Josephine to extend the contract for one (1) year through and including September 30, 2024 and further authorize the Purchasing Agent to finalize and execute same, Fire Marshal.
|
| |
|
Attachments: |
|
Court Order 2023-802-09-11
|
|
Memo
|
|
ILA Contract Mod Josephine
|
|
Original Agreement
|
|
Fees
|
| |
|
|
|
6. |
|
54624
|
No. 4 to Fire Inspection and Fire Plan Review (Contract No. 2019-144) with the Town of St. Paul to extend the contract for one (1) year through and including September 30, 2024 and further authorize the Purchasing Agent to finalize and execute same, Fire Marshal.
|
| |
|
Attachments: |
|
Court Order 2023-803-09-11
|
|
ILA Memo St. Paul
|
|
ILA Contract Mod St. Paul
|
|
Original Agreement
|
|
Fees
|
| |
|
|
|
7. |
|
54547
|
No. 4 to Insurance, Property (Contract No. 2019-389) with Texas Association of Counties Risk Management Pool to extend the contract for one (1) year through and including September 30, 2024 and further authorize the Purchasing Agent to finalize and execute same, Human Resources.
|
| |
|
Attachments: |
|
Court Order 2023-804-09-11
|
|
FY24 Property Renewal Memo
|
|
Contract Modification Sheet
|
|
2252
|
|
Interlocal Agreement
|
| |
|
|
|
8. |
|
54608
|
No. 5 to Jail Services, Out of County Housing (Contract No. 2019-085) with Wise County to extend the contract for one (1) year through and including September 30, 2024 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
|
| |
|
Attachments: |
|
Court Order 2023-805-09-11
|
|
Memo
|
|
Signed Amendment
|
|
Original Agreement
|
| |
|
|
|
9. |
|
54599
|
No. 7 to Professional Services, Psychological Assessment (Contract No. 2015-227) with Kristi Compton, Ph.D., P.C. to extend the contract for one (1) year through and including September 30, 2024, add language to Exhibit "A" under Special Consideration and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
|
| |
|
Attachments: |
|
Court Order 2023-806-09-11
|
|
Memo
|
|
Amendment 7
|
|
2252
|
|
1295 Redacted
|
| |
|
|
|
10. |
|
54597
|
No. 12 to Software and Implementation Services for an ERP Financial System (Contract No. 2015-192) with Tyler Technologies, Inc. to move the Munis financial system from on-premise to SaaS and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
|
| |
|
Attachments: |
|
Court Order 2023-807-09-11
|
|
Memo
|
|
Contract Modification 12
|
|
2252 Certification
|
|
Journal Proof
|
| |
|
|
|
11. |
|
54570
|
No. 15 to Voter Registration & Early Voting Software (Contract No. 02376-09) with VOTEC Corporation to provide various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
|
| |
|
Attachments: |
|
Court Order 2023-808-09-11
|
|
Court Memo
|
|
Contract Modification Sheet
|
|
Invoice_BallotBoard
|
|
Invoice_VEMACS
|
|
Invoice_VoteSafe
|
|
Voter Fee Schedule
|
|
Software and Maintenance Support Agreement
|
|
Sole Source Court Order: VEMACS Support and VoteSafe Software
|
|
Sole Source Court Order: BallotBoard Signature Verification Software
|
|
2252
|
|
1295
|
| |
|
h. |
|
|
|
Change Order(s):
|
| |
|
|
|
1. |
|
54618
|
No. 16 to Construction, Collin County Adult Detention Facility, Phase 1 Addition (Contract No. 2021-239) with Ratcliff Constructors, L.P. to provide various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.
|
| |
|
Attachments: |
|
Court Order 2023-809-09-11
|
|
Memo
|
|
Contract Modification Sheet
|
|
2252
|
|
1295
|
| |
|
i. |
|
|
|
Contract Renewal(s): |
| |
|
|
|
1. |
|
54588
|
Professional Services, Architect for Small County Projects (RFQ No 2022-256) with Louis Kent Spurgin d/b/a Spurgin & Associates Architects to extend the contract for one (1) year through and including December 4, 2024, Construction & Projects.
|
| |
|
Attachments: |
|
Court Order 2023-810-09-11
|
|
Memo
|
|
Renewal Letter
|
|
2252
|
|
1295 Redacted
|
| |
|
|
|
2. |
|
54610
|
Services Detention Security Controls, Integration and Maintenance (Contract No. 2019-160) with CML Security, LLC to extend the contract for one (1) year through and including October 20, 2024, Facilities.
|
| |
|
Attachments: |
|
Court Order 2023-811-09-11
|
|
MEMO
|
|
Renewal Letter 4
|
|
2252 Form
|
|
1295 Form
|
| |
|
|
|
3. |
|
54573
|
Physician Services (Contract No. 07335-10) with Dr. James Shupe to extend the contract for one (1) year through and including September 30, 2024, Probate Court.
|
| |
|
Attachments: |
|
Court Order 2023-812-09-11
|
|
Memo
|
|
Renewal Letter
|
|
1295 Form Redacted
|
|
2252 Certification
|
|
Original Agreement
|
| |
|
j. |
|
|
|
Budget adjustment(s)/amendment(s):
|
| |
|
|
|
1. |
|
54545
|
$2,700 for travel and training expenses, 401st District Court.
|
| |
|
Attachments: |
|
Court Order 2023-813-09-11
|
|
Memo
|
|
Journal Proof with Notes
|
| |
|
|
|
2. |
|
54601
|
$2,200 for travel and training expenses, 417th District Court.
|
| |
|
Attachments: |
|
Court Order 2023-814-09-11
|
|
Memo for Amendment
|
|
Journal With Notes
|
| |
|
|
|
3. |
|
54558
|
$1,982,983 for one-time items to be paid from FY 2023 savings, Budget.
|
| |
|
Attachments: |
|
Court Order 2023-815-09-11
|
|
Budget Amendment
|
| |
|
|
|
4. |
|
54569
|
$509,100 to fund proposed FY2024 permanent improvement projects with FY2023 project savings, Budget.
|
| |
|
Attachments: |
|
Court Order 2023-816-09-11
|
|
Budget Amendment
|
| |
|
|
|
5. |
|
54627
|
$266,445,000 to allocate 2023 bond funds to road and open space bond projects, Budget.
|
| |
|
Attachments: |
|
Court Order 2023-817-09-11
|
|
Projects Detail
|
|
Journal Proof
|
| |
|
|
|
6. |
|
54556
|
$2,418.56 to reallocate funds for the Spay/Neuter Program, Development Services.
|
| |
|
Attachments: |
|
Court Order 2023-818-09-11
|
|
DONATIONS-March 2023
|
|
Memo_Spay.Neuter_March 2023
|
|
Journal Proof with Notes
|
| |
|
|
|
7. |
|
54581
|
$4,810.35 to reallocate funds for the Spay/Neuter Program, Development Services.
|
| |
|
Attachments: |
|
Court Order 2023-819-09-11
|
|
Donations
|
|
Memo_Spay.Neuter_June 2023
|
|
Journal Proof with Notes
|
| |
|
|
|
8. |
|
54626
|
$30,000 for the increase in cost of services and supplies for animal care for the remainder of FY2023, Development Services.
|
| |
|
Attachments: |
|
Court Order 2023-820-09-11
|
|
Memo_Budget Amendment FY2023
|
|
Journal Proof with Notes
|
| |
|
|
|
9. |
|
54629
|
$11,000 for reconstruction around the gazebo at Myers Park, Engineering.
|
| |
|
Attachments: |
|
Court Order 2023-821-09-11
|
|
Memo
|
|
Quote
|
|
Journal Proof
|
| |
|
|
|
10. |
|
54584
|
$46,919.98 to establish the budget for insurance recovery funds received for wind damage, Human Resources.
|
| |
|
Attachments: |
|
Court Order 2023-822-09-11
|
|
Budget Amendment for 2023 Wind Damage
|
|
Journal Proof Munis BA3760
|
| |
|
|
|
11. |
|
54582
|
$122,241.87 to establish the budget for insurance recovery funds received for winter storm damage, Human Resources.
|
| |
|
Attachments: |
|
Court Order 2023-823-09-11
|
|
Budget Amendment for 2021 Storm Damage
|
|
Journal Proof Munis BA3762
|
| |
|
k. |
|
|
|
Receive and File, Auditor:
|
| |
|
|
|
1. |
|
54611
|
Monthly financial reports for June 2023.
|
| |
|
Attachments: |
|
Court Order 2023-824-09-11
|
|
Memo for Monthly Financial Statements for June 2023
|
|
Jun 2023 Balance Sheet
|
|
Jun 2023 Revenues, Expenditures and Changes in Fund Balance
|
|
Jun 2023 Cash and Investments
|
|
Jun 2023 Year to Date Schedule of Transfers
|
|
Jun 2023 Schedule of Long Term Debt
|
|
Jun 2023 Commissioners Court Approved Expenditures Budgets
|
|
Jun 2023 Employee Insurance Fund
|
| |
|
l. |
|
|
|
Filing of the Minute(s), County Clerk:
|
| |
|
|
|
1. |
|
54613
|
July 24, 2023.
|
| |
|
Attachments: |
|
Commissioners Court Meeting Minutes July 24, 2023
|
| |
|
|
|
2. |
|
54551
|
August 7, 2023.
|
| |
|
Attachments: |
|
Commissioners Court Meeting Minutes August 14, 2023
|
| |
|
|
|
3. |
|
54615
|
August 14, 2023.
|
| |
|
Attachments: |
|
Commissioners Court Meeting Minutes August 14, 2023
|
| |
|
m. |
|
|
|
Miscellaneous:
|
| |
|
|
|
1. |
|
54546
|
Final Plat for 2.39 acres on State Highway 78 in Lavon, Texas, Construction & Projects.
|
| |
|
Attachments: |
|
Court Order 2023-828-09-11
|
|
Memo
|
| |
|
|
|
2. |
|
54634
|
Rescind final plat for Summit Ranch and approve final plat for Rollins Ranch, Engineering.
|
| |
|
Attachments: |
|
Court Order 2023-829-09-11
|
|
memo
|
|
map
|
|
plat
|
|
court order
|
| |
|
|
|
3. |
|
54617
|
45 day free trial of Zscaler's internet access security solution with Zscaler, Inc., Information Technology.
|
| |
|
Attachments: |
|
Court Order 2023-830-09-11
|
| |
|
|
|
4. |
|
54575
|
Deposit proceeds totaling $21,617.18 from the Collin County online auction held August 7, 2023 per Local Government Code 263.156, Purchasing.
|
| |
|
Attachments: |
|
Court Order 2023-831-09-11
|
|
Memo
|
|
Auction Letter
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Auction Proceeds
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5. |
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54609
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Grant application for the FY2021 UASI State Homeland Security Program Grant: LETPA Projects through the Office of the Governor, Sheriff.
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Attachments: |
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Court Order 2023-832-09-11
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Memo
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RESOLUTION
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6. |
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54642
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Personnel Appointments, Human Resources.
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Attachments: |
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Court Order 2023-833-09-11
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Personnel Appointments
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7. |
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54643
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Personnel Changes, Human Resources.
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Attachments: |
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Court Order 2023-834-09-11
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Personnel Changes
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| 2. |
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General Discussion Items:
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Presentation, discussion and any action regarding: |
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a. |
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FY 2024 Budget: |
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1. |
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54560
|
Public Hearing - Proposed FY 2024 Tax Rate
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Attachments: |
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Presentation
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|
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2. |
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54561
|
Public Hearing - Proposed FY 2024 Budget.
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Attachments: |
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Presentation
|
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|
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3. |
|
54564
|
Adoption of an order setting the maintenance and operating tax rate for FY 2024.
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Attachments: |
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Court Order 2023-835-09-11
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tax rates
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|
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4. |
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54565
|
Adoption of an order setting and approving the debt services tax rate for FY 2024.
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Attachments: |
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Court Order 2023-836-09-11
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tax rates
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|
|
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5. |
|
54566
|
Adoption of an order setting the combined tax rate for FY 2024.
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Attachments: |
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Court Order 2023-837-09-11
|
|
tax rates
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|
|
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6. |
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54562
|
Adoption of an order setting and approving the FY 2024 Elected Officials salaries.
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| |
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Attachments: |
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Court Order 2023-838-09-11
|
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EO Salaries
|
| |
|
|
|
7. |
|
54563
|
Adoption of an order setting and approving the FY 2024 Budget.
|
| |
|
Attachments: |
|
Court Order 2023-839-09-11
|
| |
|
|
|
8. |
|
54567
|
Adoption of an order setting and approving the Trails of Blue Ridge FY 2024 Budget.
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| |
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Attachments: |
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Court Order 2023-840-09-11
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Court Order 2023-841-09-11
|
| |
|
|
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9. |
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54568
|
Restrictions on funds in compliance with Government Accounting Standards Boards (GASB) Statement Number 54 for FY 2024.
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| |
|
Attachments: |
|
Court Order 2023-842-09-11
|
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| 3. |
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Executive Session Items:
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Executive Session, in accordance with Chapter 551 of the Government Code.
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Any action resulting from the executive session.
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The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
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Public Comments not related to an item on the Agenda.
If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments. |
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| Adjourn.
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___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
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| CERTIFICATION: |
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| I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2023 at _______ o'clock _____.M.
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___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
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___________________________
Deputy
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| NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements. |
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