Agenda

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AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney October 9, 2023, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Commissioner Hale Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Judge Hill



				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	54835	Contractual Services Agreement with eHawk Inc. for technology for smartphone monitoring services, Juvenile Probation.

				Attachments:
				Memorandum
				Services Proposal and Summary
				Services Agreement

		2.	54838	Budget Amendment in the amount of $18,797 to cover FY2023 outstanding invoices, Juvenile Probation.

				Attachments:
				Memorandum
				Budget Amendment Authorization Form
				Journal Proof Report

		3.	54860	Acceptance of the Detention Expansion Project Grant award in the amount of $1,336,087 through the Texas Juvenile Justice Department, Juvenile Probation.

				Attachments:
				Memorandum
				Grant RFP
				Grant Application
				Funding Announcement
				Grant Summary Forms
				Grant Review Committee Form

		4.	54879	Personnel Appointments, Human Resources.

				Attachments:
				Appointments

		5.	54880	Personnel Changes, Human Resources.

				Attachments:
				Personnel Changes

				FYI NOTIFICATION:

		1.	54789	Addendum No. 1 to Road Materials, Cement Treated Base & Cement Stabilized Backfill (IFB No. 2023-353) to make various changes to the Invitation for Bid, Purchasing.

				Attachments:
				Addendum No. 1

		2.	54830	Change Order No. 4 to Construction, New Office Building for Precinct 2 Justice of the Peace & Constable (IFB No. 2020-272) with M-Pak Construction, Inc. to make various changes to the contract, Construction & Projects.

				Attachments:
				Memo
				PCO 7
				Change Order No. 4
				PCO 12
				PCO 14

		3.	54873	Change Order No. 18 to Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 2021-239) with Ratcliff Constructors, L.P. to make various changes to the Contract, Construction & Projects.

				Attachments:
				Department Memo
				Contract Modification Sheet

				PRESENTATION/RECOGNITION:

		1.	54869	GTOT Investment Policy Certificate of Award, Auditor.

				Attachments:
				Memo
				GTOT Award Letter
				Certificate of Award

				COMMISSIONERS COURT BUSINESS:

				Public comments related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

1.				Consent Agenda Items:

	a.		54842	Disbursements for the period ending October 3, 2023, Auditor.

				Attachments:
				Court Order 2023-1002-10-09
				Disbursements

	b.		54843	Indigent Defense Disbursements, Auditor.

				Attachments:
				Court Order 2023-1003-10-02
				Disbursements

	c.		54851	Tax refunds totaling $123,768.75, Tax Assessor-Collector.

				Attachments:
				Court Order 2023-1004-10-09
				CC SUMMARY SHEET

	d.			Advertisement(s):

		1.	54832	CCADF Medical Mental Health Expansion (CSP No. 2023-398), Construction & Projects.

				Attachments:
				Court Order 2023-1005-10-09
				Memo
				Legal Notice
				Project Manual

		2.	54858	Construction: Generator Replacements & Additions (IFB No. 2023-349), Facilities.

				Attachments:
				Court Order 2023-1006-10-09
				MEMO
				Legal Notice
				Bid Packet

	e.			Award(s):

		1.	54788	Law Library Patron Print Material (Contract No. 2023-422) to LexisNexis Matthew Bender through Cooperative Contract No. DIR-LGL-CALIR-01A, Budget.

				Attachments:
				Court Order 2023-1007-10-09
				Memo
				Award Letter
				LN Proposal
				Yearly price estimates
				Agreement with Rider
				2252
				1295

		2.	54865	Engineering Services, Geotech & Materials Testing for Roads & Bridges (RFQ No. 2023-239) and further authorize the Purchasing Agent to finalize and execute the Professional Services Agreement for same, Engineering.

				Attachments:
				Court Order 2023-1008-10-09

		3.	54862	Elastic Cloud Enterprise Software Maintenance (Coop Quote 2023-357) to GTS Technology Solutions, Inc. through DIR contract No. DIR-TSO-4288, Information Technology.

				Attachments:
				Court Order 2023-1009-10-02
				Court Memo
				Bid Tabulation
				Award Letter
				Quote
				2252
				1295 Redacted

		4.	54863	Maintenance: Software - Forcepoint/Triton Software FY24 (Coop Quote No. 2023-362) to CDW Government, LLC through TIPS Cooperative Contract No. TIPS-230105, Information Technology.

				Attachments:
				Court Order 2023-1010-10-09
				Court Memo
				Bid Tabulation
				Award Letter
				Quote
				2252

		5.	54857	Safety Wear (IFB No. 2023-219) to various vendors, Sheriff.

				Attachments:
				Court Order 2023-1011-10-09
				MEMO
				Memo - DC
				Memo - CCL
				Department Memo
				Contract Data Sheet
				Bid Tabulation
				Award Letter
				GT Distributors, Inc.
				Award Letter - RG Beck AZ, INC DBA TYR Tactical, LLC
				1295 Form - Galls, LLC
				1295 Form - GT Distributors, Inc.
				1295 Form - RG Beck AZ, INC DBA TYR Tactical LLC
				2252 Form - Galls, LLC
				2252 Form - GT Distributors, Inc.
				2252 Form - RB Beck AZ, INC DBA TYR Tactical LLC

		6.	54864	Law Enforcement Uniforms (Coop Contract No. 2023-424) to Impact Promotional Services, LLC d/b/a Got You Covered through BuyBoard Cooperative Contract No. 670-22, Sheriff.

				Attachments:
				Court Order 2023-1012-10-09
				Memo
				Department Memo
				Bid Tabulation
				Award Letter
				Sample Pricing Quote
				1295 Form
				2252 Certification

	f.			Agreement(s):

		1.	54850	Interlocal Agreement with LifePath Systems (Agreement No. 2024-003) for an annual amount of $2,747,781 to be paid in quarterly installments commencing October 1, 2023 through and including September 30, 2024, Budget.

				Attachments:
				Court Order 2023-1013-10-09
				MEMO
				ILA

	g.			Amendment(s):

		1.	54762	No. 5 to Group Benefits/Insurance, Medical, Pharmacy, Dental, Vision, COBRA, FSA, Retiree Health & Stop Loss (Contract No. 2019-267) with United Healthcare Services, Inc. to extend the contract for one (1) year through and including December 31, 2024, increase administrative fees and stop loss administrative fees, and further authorize the Purchasing Agent to finalize and execute same, Human Resources.

				Attachments:
				Court Order 2023-1014-10-09
				Memo
				Contract Modification Sheet
				2252
				1295
				Original Court Order Award

		2.	54837	No. 16 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter (Contract No. 06668-09) with the City of Celina to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY2024, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

				Attachments:
				Court Order 2023-1015-10-09
				Memo
				Amendment
				FY 2024 AS Billing
				Original Agreement

		3.	54836	No. 17 to Interlocal Agreement for Animal Control Services (Contract No. 01357-09) with the City of Celina to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY2024, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

				Attachments:
				Court Order 2023-1016-10-09
				Memo
				Amendment
				FY 2024 AC Billing
				Original Agreement

	h.			Contract Renewal(s):

		1.	54870	Debris Monitoring Services (RFP No. 2021-234) with Tetra Tech, Inc. to extend the contract for one (1) year through and including November 7, 2024, Fire Marshal.

				Attachments:
				Court Order 2023-1017-10-09
				Memo RFP 2021-234 Renewal
				Letter
				1295
				2252

	i.			Budget adjustment(s)/amendment(s):

		1.	54853	$28,992.14 from completed capital projects into open capital projects, Auditor.

				Attachments:
				Court Order 2023-1018-10-09
				Memo
				Budget Amendment
				Journal Proof Report
				Journal Proof Report-2

		2.	54855	$15,457 to supplement two (2) officer salaries assigned to the Federal Task Force utilizing Federal Forfeiture funds, Sheriff.

				Attachments:
				Court Order 2023-1019-10-09
				Memo
				HR SALARY BREAKDOWN

	j.			Filing of the Minute(s), County Clerk:

		1.	54844	August 14-18, 2023, Budget Workshop.

				Attachments:
				Collin County Special Session Budget Workshop August 14 to 18, 2023

		2.	54845	September 11, 2023.

				Attachments:
				Commissioners Court Meeting Minutes September 11, 2023

		3.	54871	September 18, 2023.

				Attachments:
				Commissioners Court Meeting Minutes September 18, 2023

	k.			Miscellaneous:

		1.	54829	Statewide Automated Victim Notification Services Maintenance Grant Contract (Contract No. C-01054) through The Office of the Attorney General for the period of September 1, 2023 through and including August 31, 2024, Auditor.

				Attachments:
				Court Order 2023-1023-10-09
				MEMO
				Contract
				Grant Summary Forms
				Grant Review Form

		2.	54831	First Contract Renewal for Participating Entity Services Agreement for the Statewide Automated Victim Notification Service (Contract No. 20222344900-339-01) with Appriss Insights, LLC for the period of September 1, 2023 through and including August 31, 2024, Auditor.

				Attachments:
				Court Order 2023-1024-10-09
				MEMO
				Renewal
				AWARD
				Original Agreement

		3.	54856	Acceptance of the FY2024 General Victim Assistance Grant award in the amount of $78,245 through the Office of the Governor, Criminal Justice Division, District Attorney.

				Attachments:
				Court Order 2023-1025-10-09
				Memo
				Congratulatory Letter
				SOGA Letter
				Budget
				Grant Summary Form
				Grant Review Committee Form

		4.	54854	Acceptance of the FY2024 District Attorney Testing of Forensic Evidence grant in the amount of $174,750 through the Office of the Governor, Public Safety Office, District Attorney.

				Attachments:
				Court Order 2023-1026-10-09
				Memo
				Congratulatory Letter
				SOGA Letter
				Budget
				Grant Summary Form
				Grant Review Committee Form

		5.	54866	Redesignation of Private Road 5903 as Pebble Street with associated address updates, GIS/Rural Addressing.

				Attachments:
				Court Order 2023-1027-10-09
				Req Memo - Pebble St
				Petition
				Req Letter
				Map 2K3

		6.	54867	Redesignation of Private Road 5905 as Boardwalk Place with associated address updates, GIS/Rural Addressing.

				Attachments:
				Court Order 2023-1028-10-09
				Request Memo PR 5905
				Petition - signed
				Req Letters
				Map 3J3

		7.	54859	Acceptance of the FY2024 CTD Program Grant award in the amount of $120,000 through the Office of the Governor, Criminal Justice Division, Juvenile Probation.

				Attachments:
				Court Order 2023-1029-10-09
				Memorandum
				SOGA Award Letter
				Grant Review Committee Form

		8.	54861	Acceptance of the FY2024 General Victim Assistance Grant award in the amount of $84,696 through the Office of the Governor, Criminal Justice Division, Sheriff.

				Attachments:
				Court Order 2023-1030-10-09
				MEMO
				CONGRATULATORY LETTER
				SOGA
				BUDGET SUMMARY
				Grant Review Committee Form

		9.	54881	Personnel Appointments, Human Resources.

				Attachments:
				Court Order 2023-1031-10-09
				Appointments

		10.	54882	Personnel Changes, Human Resources.

				Attachments:
				Court Order 2023-1032-10-09
				Personnel Changes

2.				General Discussion Items:

				Presentation, discussion and any action regarding:

	a.		54815	Emergency Management exercise update, Administrative Services.

3.				Executive Session Items:

				Executive Session, in accordance with Chapter 551 of the Government Code.

				Any action resulting from the executive session.

				The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.

				Public Comments not related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2023 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.