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AGENDA

Commissioners Court Parr Library 6200 Windhaven Parkway, Plano December 5, 2016 6:00 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Self Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		42428	Grant application for the FY 2017 Texas Education Agency (TEA) Grant, Juvenile Probation.

					Attachments:
					Commissioners Court Memorandum
					Instructional Material Request
					Grant Summary Form
					Grant Review Committee Form

		2.		42463	Grant award to the Collin County Juvenile Probation Department through the Texas Juvenile Justice Department to purchase evidence-based curriculum for youth being served in the department's residential treatment program in the detention center, Juvenile Probation.

					Attachments:
					Commissioners Court Memorandum
					Grant Application (1)
					Grant Application (2)
					Award Approval Letter
					Grant Summary Form
					Grant Review Committee Form

		3.		42476	Personnel Appointments, Human Resources.

					Attachments:
					Personnel Appointments

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Agenda Items

		2.			Notification of budget adjustment(s)/amendment(s), Auditor:

			a.	42439	$28,000 to establish the budget for the FY 2017 IRS Task Force Grant.

					Attachments:
					IRS BA Memo
					IRS Revenue Budget
					IRS Expense Budget
					IRS Reimbursement Agreement

			b.	42466	$51,388 to establish the budget for the FY 2016 Emergency Management Performance Grant (EMPG).

					Attachments:
					EMPG FY 2016 BA MEMO
					EMPG FY 2016 Revenue Budget
					EMPG FY 2016 Expense Budget
					EMPG FY 2016 Award

			c.	42465	$250,000 to establish the budget for the FY 2016 Urban Area Security Initiative (UASI) Grant Program.

					Attachments:
					UASI FY 2016 BA MEMO
					UASI FY 2016 Revenue Budget
					UASI FY 2016 Expense Budget
					UASI FY 2016 Grant Award

		3.		42431	P–Card Disbursements, Auditor.

					Attachments:
					Procurement Card

		4.		42492	Voluntary Terminations, Human Resources.

					Attachments:
					Voluntary Terminations
					October Turnover

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition.

4.					Consent agenda to approve:

	a.			42442	Disbursements for the period ending November 29, 2016, Auditor.

					Attachments:
					Court Order
					FY 2017 EFT Disbursements
					FY2016 Disbursements
					FY2017 Disbursements

	b.			42475	Tax refunds totaling $70,582.58, Tax Assessor/Collector.

					Attachments:
					Court Order
					.cc summary sheet 12-5-16

	c.				Advertisement(s):

		1.		42464	Professional Services, General Landscape Architectural Services for County Buildings and Property (RFQ No. 2017-064), Construction & Projects.

					Attachments:
					Court Order
					Memo
					Bid Packet

	d.				Award(s):

		1.		42444	Parking Lot Striping (IFB No. 2016-330) to NTS Contractors, LLC, Facilities.

					Attachments:
					Court Order
					awardparkinglotstripingcontract2017
					Contract Data
					Evaluation Spreadsheet
					Award Letter
					Form 1295

	e.				Agreement(s):

		1.		42445	Professional Services Agreement with Meier Veterinary Service LLC, dba All Heart Veterinary Center, a Doctor of Veterinary Medicine to provide general veterinary services, grant an exemption from the bidding process per Local Government Code 262.024(a)(4) and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order
					Memo
					Agreement
					1295 Form

		2.		42390	Professional Services Agreement with Meier Veterinary Service LLC, dba All Heart Veterinary Center, a Doctor of Veterinary Medicine to provide spay and neuter services, grant an exemption from the bidding process per Local Government Code 262.024(a)(4) and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order
					Memorandum
					Agreement
					1295 Form

		3.		42355	Interlocal Agreement with the Anna ISD for Dispatch Services to be paid in quarterly installments of $637.28 (totaling $2,549.12) through and including September 30, 2017, Sheriff.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement

	f.				Budget adjustment(s)/amendment(s):

		1.		42468	$829,720 to reallocate funds for the purchase of four (4) dump trucks and two (2) truck tractors, Public Works.

					Attachments:
					Court Order
					Memo
					Budget Amendment Break Down

	g.				Filing of the Minute(s), County Clerk:

		1.		42459	November 7, 2016 Special Session.

					Attachments:
					Minutes

		2.		42458	November 7, 2016.

					Attachments:
					Minutes

		3.		42489	November 14, 2016.

					Attachments:
					Minutes

	h.				Miscellaneous

		1.		42496	Sale of property located in the Smallwood Owens Survey, Farmersville, Texas (10.11 acre tract out of Smallwood Owens Survey, Abstract A0678, Sheet 2, Tract 21) as recorded in the Collin County Deed Records to Durrie L. Caldwell upon the payment of $100,000, Administrative Services.

					Attachments:
					Court Order
					Commercial Contract
					Letter
					Backup 2
					Closing Documents

		2.		42451	Replacement of a flip phone with a smart phone with accessories, voice and data service, Medical Examiner.

					Attachments:
					Court Order
					MEMO - SMART PHONE

		3.		42452	Reclassification of an Administrative Manager – DA position and Court Coordinator positions from grade 536 to grade 512, Human Resources.

					Attachments:
					Court Order
					Memo
					Budget Shortfalls

		4.		42477	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointments

		5.		42478	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				42469	Year-end conversion of Catastrophic Time Off (CTO) balances less than eight (8) hours to Paid Time Off (PTO), Human Resources.

					Attachments:
					Court Order
					Memo
					CTO balances to convert

6.				42472	Board/Committee Appointments, Commissioners Court:

					Attachments:
					Court Order

	a.				Myers Park Advisory Board.

	b.				Planning Board.

7.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Legal (551.071)

				42473	No. 219-01855-2015 Arch Resorts, LLC v. The City of McKinney, Texas, Commissioners Court.

				42504	Case No. 401-03649-2015 The City of McKinney, Texas, vs. Custer Storage Center, LLC, Commissioners Court.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.