Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney June 8, 2020 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Hale Pledge of Allegiance – Commissioner Webb Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


					FYI NOTIFICATION

		1.		48505	Intra-County account transfers transmitted on May 21, 2020, Auditor.

					Attachments:
					Memo
					Inter-County Account Transfers 05.21.2020

		2.			Notification of budget adjustment(s)/amendment(s), Auditor:

			a.	48491	$11,965 to reallocate funds no longer needed for the purchase of a Virtual Reality Simulator and Equipment, Sheriff.

					Attachments:
					MEMO
					JP #2790
					AI-47848

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition:

	a.			48504	Service Pins, Human Resources.

					Attachments:
					Memo

4.					Consent agenda to approve:

	a.			48506	Disbursements for the period ending June 2, 2020, Auditor.

					Attachments:
					Court Order
					Disbursements

	b.			48507	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order
					Disbursements

	c.				Agreement(s):

		1.		48449	Personal Services Agreement with Matthew Zalewski (Contract No. 2020-288) for Case Manager for the Veterans' Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.

					Attachments:
					Court Order
					Dept memo
					Agreement
					1295 form
					2252 form

	d.				Change Order(s):

		1.		48492	No. 1 to Janitorial Supplies (IFB No. 2018-251) with Eagle Brush & Chemical, Inc. to extend the contract for one (1) year through and including June 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Facilities.

					Attachments:
					Court Order
					Memo Eagle
					Change Order Document
					1295 Form.
					Chapter 2252 Certification..
					Pricing Spreadsheet.

		2.		48501	No. 1 to Janitorial Supplies (IFB No. 2018-251) with Pyramid Paper Company dba Pyramid School Products to extend the contract for one (1) year through and including June 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Facilities.

					Attachments:
					Court Order
					Memo Pyramid
					Change Order Document.
					1295 Form
					Chapter 2252 Certification
					Price Redetermination Spreadsheet
					Pyramid Price Increases
					Price Increase Supporting Docs

		3.		48502	No. 1 to Janitorial Supplies (IFB No. 2018-251) with Empire Paper Company to extend the contract for one (1) year through and including June 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Facilities.

					Attachments:
					Court Order
					Memo Empire
					Change Order Document
					1295 Form
					Chapter 2252 Certification
					Price Redetermination Spreadsheet
					Price Increase Supporting Docs

	e.				Contract Renewal(s):

		1.		48487	Janitorial Supplies (IFB No. 2018-251) with Bob Barker Company Inc. to extend the contract for one (1) year through and including June 30, 2021, Facilities.

					Attachments:
					Court Order
					Renewal Memo
					Contract Renewal Document
					1295 Form
					Chapter 2252 Certification

		2.		48494	Janitorial Supplies (IFB No. 2018-251) with Central Poly-Bag Corporation to extend the contract for one (1) year through and including June 30, 2021, Facilities.

					Attachments:
					Court Order
					Memo Central Poly-Bag
					Contract Renewal Document
					1295 Form
					Chapter 2252 Certification

		3.		48493	Janitorial Supplies (IFB No. 2018-251) with Fastenal Company to extend the contract for one (1) year through and including June 30, 2021, Facilities.

					Attachments:
					Court Order
					Memo Fastenal
					Contract Renewal Document
					Chapter 2252 Certification

		4.		48503	Janitorial Supplies (IFB No. 2018-251) with Matera Paper Company Inc. to extend the contract for one (1) year through and including June 30, 2021, Facilities.

					Attachments:
					Court Order
					Dept Memo
					Contract Renewal Document
					Chapter 2252 Certification

		5.		48496	Janitorial Supplies (IFB No. 2018-251) with Mavich, LLC to extend the contract for one (1) year through and including June 30, 2021, Facilities.

					Attachments:
					Court Order
					Memo Mavich
					Contract Renewal Document
					1295 Form
					Chapter 2252 Certification

		6.		48498	Janitorial Supplies (IFB No. 2018-251) with Pollock Paper Distributors to extend the contract for one (1) year through and including June 30, 2021, Facilities.

					Attachments:
					Court Order
					Memo Pollock Paper
					Contract Renewal Document
					Chapter 2252 Certification

		7.		48517	Fuel (IFB No. 2017-128) with Petroleum Traders Corporation to extend the contract for one (1) year through and including September 30, 2021, Public Works.

					Attachments:
					Court Order
					Memo
					Contract Renewal Document
					1295 Form
					Chapter 2252 Certification

		8.		48512	Services: Coffee (IFB No. 2017-159) with Daiohs USA, Inc. dba First Choice Coffee Services to extend the contract for one (1) year through and including September 30, 2021, Purchasing.

					Attachments:
					Court Order
					Dept Memo
					Renewal 3 - letter
					Renewal 3 - 1295_form
					Renewal 3 - 2252 form

	f.				Budget adjustment(s)/amendment(s):

		1.		48513	$1,025,320 to reallocate funds back to Outer Loop Project RAOL001 (Outer Loop from DNT to SH 289), Engineering.

					Attachments:
					Court Order
					agenda memo
					BA - journal proof

	g.				Receive and File, Auditor:

		1.		48488	Monthly Financial Reports for March 2020, Auditor.

					Attachments:
					Court Order
					Memo for Monthly Financial Reports for March 2020
					March 2020 Balance Sheet
					March 2020 Revenues, Expenditures and Changes in Fund Balance
					March 2020 Cash and Investments
					March 2020 Year to Date Schedule of Transfers
					March 2020 Schedule of Long Term Debt
					March 2020 Commissioners Court Approved Expenditures Budgets
					March 2020 Employee Insurance Fund
					Employee Medical March 2020

	h.				Miscellaneous

		1.		48521	Sale of property located at 600 and 601 Graham Street, Wylie, Texas. Tracts 1 and 2 being, Lots 9 and 14, Block B of Pointe North #2 addition of the City of Wylie, Vol. N page 732 as recorded in the Collin County Deed Records to the City of Wylie, Administrative Services.

					Attachments:
					Court Order
					Deed Without Warranty
					Distribution of Proceeds Wylie.pdf
					600 & 601 Graham Ct Plat Map.pdf

		2.		48522	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Appointments

		3.		48523	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				48410	COVID-19 Update, Administrative Services.

					Attachments:
					Court Order

6.				48414	Utilization of CARES funding, Commissioners Court.

					Attachments:
					Court Order 2020-489-06-08
					Court Order 2020-400-05-11
					431- AI48414
					COUNTY COST
					County Cost 5-14-20.pdf
					Supplies
					Supplies Tracking
					OUTSIDE AGENCIES
					ACO Proposal
					Community Health Clinic Funding Request
					Veterans Center

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Real Estate (551.072)

				48515	Sale of Westminster Square surplus property (IFB No. 2020-263), Special Projects.

					Attachments:
					Court Order

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.