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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
April 3, 2023, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Commissioner Hale

Pledge of Allegiance – Commissioner Webb

Pledge of Allegiance to the Texas Flag – Commissioner Fletcher
 
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 53814   Personnel Appointments, Human Resources.
 
Attachments:
Elected Official Appointments
 
  FYI NOTIFICATION:
 
1. 53824   Voluntary terminations, Human Resources. 
 
Attachments:
Voluntary Terms February FY2023
 
2. 53825   Turnover, Human Resources. 
 
Attachments:
Turnover February FY2023
 
  COMMISSIONERS COURT BUSINESS:
 
  Public comments related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
1.   Consent Agenda Items:
 
a. 53787   Disbursements for the period ending March 28, 2023, Auditor.
 
Attachments:
Court Order 2023-257-04-03
Court Order 2023-258-04-03
Disbursements
 
b. 53788   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2023-259-04-03
Indigent Defense Disbursements
 
c. 53785   Tax refunds totaling $243,643.21, Tax Assessor-Collector. 
 
Attachments:
Court Order 2023-260-04-03
CC SUMMARY SHEET
 
d.   Award(s):
 
1. 53789   Dell Technologies Systems (Contract No. 2023-243) to unique Digital Technology, LLC through DIR Cooperative Contract No. DIR-TSO-3763 and DIR-TSO-4299, Information Technology.
 
Attachments:
Court Order 2023-261-04-03
Memo
Bid Tabulation
Award Letter
Quote
2252 Certification
1295 Form redacted
 
2. 53798   Mowing & Trimming of Soil Conservation Structures (IFB No. 2023-138) to Rose & Two Thorns Landscaping & General Contractor, Public Works.
 
Attachments:
Court Order 2023-262-04-03
memo
Contract data
Bid tab
Award letter
1295
2252
 
3. 53777   Ballistic Bullet Resistant Shields Level III (Coop Quote No. 2023-225) to Galls, LLC utilizing BuyBoard Contract No. 670-22, Sheriff. 
 
Attachments:
Court Order 2023-263-04-03
MEMO
Memo - Precinct 3
Quote - SO
Quote - Pct. 3
Bid Tabulation
Award Letter
2252 Certification
1295 Form Redacted
 
e.   Amendment(s):
 
1. 53686   No. 2 to Enterprise Evidence Management System (RFP No. 2018-048) with Foray Technologies, LLC.  to add additional system storage starting year three (3) maintenance period, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order 2023-264-04-03
Digital Evidence Memo
Amendment No. 2 cdts
Foray Quote
Original Contract
2252 Certification
1295 Form - redacted
Journal Proof
 
2. 53776   No. 3 to Collin County Outer Loop Segment 3A Access Road PS&E from FM 2478 to US 75 (Agreement No, 2020-049) with BGE, Inc. to add services for mitigation requirements and further authorize the Purchasing Agent to finalize and execute same, Engineering.
 
Attachments:
Court Order 2023-265-04-03
Memo
Amendment No. 3.pdf
Fee Estimate Pond
Fee Estimate SUE
Fee Estimate Breakdown
Supplemental Memo
2252 Certification
Form 1295
Journal Proof
 
3. 53772   No. 4 to Lease Agreement with Collin County Health Care Trust Foundation and Collin County for property located at 825 N. McDonald St, McKinney, TX to extend the lease for five (5) years through and including March 31, 2028, Construction & Projects. 
 
Attachments:
Court Order 2023-266-04-03
Memo
Amendment No. 4
Amendment 3
Amendment 2
Amendment 1
HC Lease
 
4. 53767   No. 16 to Frontier Parkway Improvements (Agreement No. 2016-229) with Birkhoff, Hendricks & Carter L.L.P. to add design and construction administration efforts for one (1) left turn storage bay to be paid by the City of Celina, and further authorize the Purchasing Agent to finalize and execute same; budget amendment in the amount of $12,000 upon receipt of funds, Engineering. 
 
Attachments:
Court Order 2023-267-04-03
Memo
Contract Amendment 16
Amendment
2252 Certification
1295 Form
 
f.   Contract Renewal(s):
 
1. 53797   Surface Preservation Treatment (Contract No. 2022-265) with Innovative Roadway Solutions, LLC. to extend the contract for one (1) year through and including April 30, 2024, Public Works. 
 
Attachments:
Court Order 2023-268-04-03
memo
Revised bid tab
Grand Prairie amendment
1295
2252
 
g.   Budget adjustment(s)/amendment(s):
 
1. 53796   $64,123,465.70 for encumbrance rollover from FY2022 to FY2023, Auditor.
 
Attachments:
Court Order 2023-269-04-03
Memo
BUA SOY 2023
EN SOY 2023
 
2. 53792   $81.60 to re-budget the refund for overpayment of recording fees (2018 Bond Fund), Engineering.
 
Attachments:
Court Order 2023-270-04-03
Memo
Receipt
Journal Proof
 
h.   Filing of the Minute(s), County Clerk:
 
1. 53793   March 13, 2023. 
 
Attachments:
Commissioners Court Meeting Minutes, March 13, 2023
 
i.   Miscellaneous:
 
1. 53826   Overtime approval, District Attorney. 
 
Attachments:
Court Order 2023-272-04-03
Memo
Salary Surplus
Overtime Guidelines
Cost Calculation
Case Filing Exhibit
Secretary Position-Budget Write Up
 
2. 53791   Collin County Parks and Open Space Project Funding Assistance Program 2018 Bond-5th Series (2023) timeline, Engineering. 
 
Attachments:
Court Order 2023-273-04-03
Memo
 
3. 53801   Redesignation of Lake Road as Gage Road, GIS/Rural Addressing. 
 
Attachments:
Court Order 2023-274-04-03
Request Memo
Lavon Ordinance
Map-3M4
ListOfAffectedRuralParcels
LettersToOwners
 
4. 53707   Payment of various invoices in the amount of $54,114 utilizing Inmate Commissary Funds, Sheriff. 
 
Attachments:
Court Order 2023-275-04-03
Memo
Academy Computer Invoice
Dish Invoice 1
Dish Invoice 2
Annual Law Library Invoice
Annual GED Lab Invoice
Dish 1 - 4 Months
Dish 2 - 4 Months
Quickbooks
Mattresses
 
5. 53819   Grant application for the FY2024 UASI DVE grant through the Office of the Governor, State Homeland Security Grants Division, Sheriff.
 
Attachments:
Court Order 2023-276-04-03
Resolution
MEMO
DVE INITIATIVE
DVE BUDGET
GRANT SUMMARY FORM
Grant Review Committee Form
 
6. 53821   Grant application for the FY 2024 UASI Regional grant, through the Office of the Governor, State Homeland Security Grants Division, Sheriff.
 
Attachments:
Court Order 2023-277-04-03
Resolution
MEMO
REGIONAL GRANT INITIATIVE
REGIONAL BUDGET
GRANT SUMMARY FORMS
Grant Review Committee Form
 
7. 53822   Grant application for the FY 2024 UASI Elections Security grant through the Office of the Governor, State Homeland Security Grants Division, Sheriff.
 
Attachments:
Court Order 2023-278-04-03
Resolution
MEMO
ELECTIONS SECURITY INITIATIVE
BUDGET
GRANT SUMMARY
Grant Review Committee Form
 
8. 53816   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2023-279-04-03
Personnel Appointments
 
9. 53817   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2023-280-04-03
Personnel Changes
 
3.   Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Legal (551.071)
 
53799   Marvin Scott, II and Lasandra Scott v. Collin County, Texas, et.al. (Case 1:23-cv-00101-MJT).
 
  Real Estate (551.072)
 
53823   Acquisition of land on CR 123 for future US 380 Freeway, Engineering. 
 
Attachments:
Court Order 2023-281-04-03
 
  Any action resulting from the executive session.
 
  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
 
  Public Comments not related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2023 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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