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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
August 21, 2023, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Commissioner Webb

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 54518   Personnel Appointments, Human Resources. 
 
Attachments:
Personnel Appointments
 
  FYI NOTIFICATION:
 
1. 54438   Revision to Commissary Fund Statute (Local Government Code Section 351.04155), Auditor,
 
Attachments:
HB 4559
 
2. 54448   P-Card disbursements, Auditor. 
 
Attachments:
Disbursements
 
3. 54485   Intra-County account transfers transmitted August 4, 2023, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 08/04/2023
 
4. 54503   Contract Renewal for Psychological Evaluations, Juvenile (Contract No. 2021-241) with Robert D. Lackey d/b/a Spartan Psychological Consulting to extend the contract for one (1) year through and including September 30, 2024, Juvenile Probation. 
 
Attachments:
Memorandum
Contract Renewal for Psychological Evaluations, Juvenile
 
5. 54504   Contract Renewal for Services: Juvenile Sex Offender Counseling (Contract No. 2020-399) with Terri L. Bauer, LCSW, LSOTP to extend the contract for one (1) year through and including September 30, 2024, Juvenile Probation. 
 
Attachments:
Memorandum
Contract Renewal for Sex Offender Counseling Services
 
  COMMISSIONERS COURT BUSINESS:
 
  Public comments related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
1.   Consent Agenda Items:
 
a. 54450   Disbursements for the period ending August 15, 2023, Auditor.
 
Attachments:
Court Order 2023-709-08-21
Disbursements
 
b. 54451   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2023-710-08-21
Disbursements
 
c. 54473   Tax refunds totaling $363,080.40, Tax Assessor-Collector. 
 
Attachments:
Court Order 2023-711-08-21
CC SUMMARY SHEET
 
d.   Advertisement(s):
 
1. 54469   Equipment, Rental: Road Construction and Right of Way Maintenance Equipment (IFB No. 2023-363), Public Works.
 
Attachments:
Draft Court Order
Court Order 2023-712-08-21
memo
Legal notice
Bid packet
 
2. 54495   Road Materials: Cement Treated Base & Cement Stabilized Backfill (IFB No. 2023-353), Public Works. 
 
Attachments:
Court Order 2023-713-08-21
memo
Legal notice
Bid packet
 
e.   Award(s):
 
1. 54496   Transportation of Election Equipment (RFP No. 2023-204), Elections. 
 
Attachments:
Court Order 2023-714-08-21
 
2. 54370   Vehicle: Chevrolet Tahoe for Sheriffs' Office (Contract No. 2023-348) to Lake Country Chevrolet, Inc. through TIPS USA Cooperative Contract No. 210907, and budget amendment in the amount of $71,532 utilizing Federal Forfeiture Funds for same, Sheriff. 
 
Attachments:
Draft Court Order
Court Order 2023-715-08-21
Memo
Tabulation
Equipment Cost Breakdown
Vehicle Quote
2252 Certification
Journal Proof 1554
Form 1295
 
3. 54373   Vehicle Rental for Various Collin County Departments (Coop. Contract No. 2023-209) to Enterprise Holdings, LLC through TXMAS Coop Contract No. 975-C1, Sheriff.
 
Attachments:
Court Order 2023-716-08-21
SO MEMO
DA Memo
HC Memo
Bid Tabulation
Award Letter
QUOTE
2252
1295 Redacted
 
f.   Agreement(s):
 
1. 54429   Annual contract with Collin County Community Supervision and Corrections Department to establish a system for CSCD employee benefits, Adult Probation. 
 
Attachments:
Court Order 2023-717-08-21
Memo
Contract
 
2. 54475   Interlocal Cooperation Contract with Collin County Community Supervision and Corrections Department to provide CSCD substance abuse evaluations for the period September 1, 2023 through and including August 31, 2024, Adult Probation.
 
Attachments:
Court Order 2023-718-08-21
Memo
Contract
 
3. 54502   Interlocal Agreement with Van Alstyne Municipal Utility District No. 3 regarding roadway maintenance, Public Works. 
 
Attachments:
Court Order 2023-719-08-21
memo
ILA
Exhibit A
Exhibit B
 
g.   Amendment(s):
 
1. 54436   No. 1 to Interlocal Agreement for Environmental Services (Contract No. 2023-302) with the City of Weston to extend the contract for one (1) year through and including September 30, 2024 and further authorize the Purchasing Agent to finalize and execute same, Engineering. 
 
Attachments:
Court Order 2023-720-08-21
Memo
Amendment
Population Estimates
Original Agreement
 
2. 54434   No. 2 to Interlocal Agreement for Environmental Services (Contract No. 2022-040) with the City of Lowry Crossing to extend the contract for one (1) year through and including September 30, 2024 and further authorize the Purchasing Agent to finalize and execute same, Engineering.
 
Attachments:
Court Order 2023-721-08-21
Memo
Amendment
Population Estimates
Original Agreement
 
3. 54435   No. 2 to Interlocal Agreement for Environmental Services (Contact No. 2021-370) with the City of Melissa to extend the contract for one (1) year through and including September 30, 2024 and further authorize the Purchasing Agent to finalize and execute same, Engineering.
 
Attachments:
Court Order 2023-722-08-21
Memo
Amendment
Population Estimates
Original Agreement
 
4. 54437   No. 2 to Interlocal Agreement for Environmental Services (Contract No. 2022-039) with the City of Wylie to extend the contract for one (1) year through and including September 30, 2024 and further authorize the Purchasing Agent to finalize and execute same, Engineering.
 
Attachments:
Court Order 2023-723-08-21
Memo
Amendment
Population Estimates
Original Agreement
 
5. 54425   No. 4 to Interlocal Cooperation Agreement, City of Frisco - Teen Court (Contract No. 2019-265) with the City of Frisco to extend the agreement for one (1) year through and including September 30, 2024, Administrative Services.
 
Attachments:
Court Order 2023-724-08-21
Memo
Amendment 4
Agreement
 
6. 54431   No. 4 to Interlocal Agreement for Environmental Services (contract No. 2020-029) with the City of Farmersville to extend the contract for one (1) year through and including September 30, 2024 and further authorize the Purchasing Agent to finalize and execute same, Engineering.
 
Attachments:
Court Order 2023-725-08-21
Memo
Amendment
Population Estimates
Original Agreement
 
7. 54433   No. 4 to Interlocal Agreement for Environmental Services (Contract No. 2019-372) with the City of Josephine to extend the contract for one (1) year through and including September 30, 2024 and further authorize the Purchasing Agent to finalize and execute same, Engineering.
 
Attachments:
Court Order 2023-726-08-21
Memo
Amendment
Population Estimates
Original Agreement
 
h.   Change Order(s):
 
1. 54462   No. 1 to Aggregate for Surface Treatment and Rip Rap (Contract No. 2022-333) with Vulcan Construction Materials LLC to extend the contract for one (1) year through and including September 30, 2024, include a price redetermination, and further authorize the Purchasing Agent to finalize and execute same, Public Works.
 
Attachments:
Court Order 2023-727-08-21
memo
Change Order with revised pricing
Backup documentation price increase
1295
2252
 
2. 54463   No. 1 to Aggregate for Surface Treatment and Rip Rap (Contract No. 2022-333) with Martin Marietta Materials, Inc. to extend the contract for one (1) year through and including September 30, 2024, include a price redetermination, and further authorize the Purchasing Agent to finalize and execute same, Public Works.
 
Attachments:
Court Order 2023-728-08-21
memo
Change Order with revised pricing
Backup documentation - BLS price
1295
2252
 
i.   Contract Renewal(s):
 
1. 54489   Professional Service: Attorney, Law Library Form Review Project (Contract No. 2022-429) with the Law Office of Carolyn Skogman, PLLC to extend the contract for one (1) year through and including September 30, 2024, Law Library. 
 
Attachments:
Court Order 2023-729-08-21
Memo
Signed Contract Renewal Document
2252 FORM
1295 Form Redacted
Original Agreement
 
2. 54464   Road Materials, Aggregate for Surface Treatment and Rip Rap (IFB No. 2022-333) with Nobles Materials, LLC to extend the contract for one (1) year through and including September 30, 2024, Public Works. 
 
Attachments:
Court Order 2023-730-08-21
memo
letter
1295
2252
 
3. 54467   Online Auctioneering Services (RFP No. 2020-229) with Rene Bates Auctioneers, Inc.to extend the contract for one (1) year through and including September 30, 2024, Purchasing.
 
Attachments:
Court Order 2023-731-08-21
Memo
Renewal Letter
1295 Form Redacted
2252 Certification
 
j.   Budget adjustment(s)/amendment(s):
 
1. 54444   $1,118,762.57 to move funds from completed Permanent Improvement Projects into contingency, Budget.
 
Attachments:
Court Order 2023-732-08-21
MEMO
BA DETAILS
JOURNAL PROOF
 
2. 54446   $901,132.74 to move funds from various completed projects into contingency, Budget.
 
Attachments:
Court Order 2023-733-08-21
MEMO
BA DETAIL
Journal Proof
 
3. 54500   $4,137.32 to reallocate funds for the Spay/Neuter Program, Development Services. 
 
Attachments:
Court Order 2023-734-08-21
FY2023_08_Animal Shelter Donations Report_May23
Memo_Spay.Neuter_May 2023
Journal Proof with Notes
 
k.   Receive and File, Auditor:
 
1. 54470   Fire Marshal (3rd & 4th Quarter FY2020). 
 
Attachments:
Court Order 2023-735-08-21
Comprehensive Audit - 3rd & 4th Qtrs. FY20 - Fire Marshal - Browning
 
2. 54494   Constable, Precinct 3 (FY2021). 
 
Attachments:
Court Order 2023-736-08-21
Comprehensive Audit - FY21 - Const. 3 - Knapp
 
3. 54468   Justice of the Peace, Precinct 4 (FY2021). 
 
Attachments:
Court Order 2023-737-08-21
Comprehensive Audit - FY21 - JP4 - Venegoni
 
4. 54471   Justice of the Peace, Precinct 4 (4th Quarter FY2022). 
 
Attachments:
Court Order 2023-738-08-21
Change of Office Audit - JP4 - 4th Qtr FY22 - Venegoni
 
l.   Miscellaneous:
 
1. 54472   Proposed bond election and order calling a bond election to be held on November 7, 2023 within the County, making provisions for the conduct of the election and other provisions relating thereto, Administrative Services.
 
Attachments:
Court Order 2023-739-08-21
Election Order
 
2. 54513   Order and notice of election for November 7, 2023 General and Special Elections, Elections. 
 
Attachments:
Court Order 2023-740-08-21
Department Memo
Order and Notice of General Election-11-7-23.docx
 
3. 54465   Grant application for the FY2024 Banfield Foundation Equipment Grant in the amount of $12,070, Development Services. 
 
Attachments:
Court Order 2023-741-08-21
BANFIELD BUDGET
Banfield Foundation for Collin County Animal Shelter
Copy of Grant Summary From Banfield Foundation
Funding Announcement for Banfield Foundation
Memo for Banfield Foundation
GRC Form_
 
4. 54497   Re-plat of Terra Escalante 623 Addition, Lots 7-30, Engineering. 
 
Attachments:
Court Order 2023-742-08-21
memo
map
plat
 
5. 54530   Ratification of the County Judge's prior approval of an Outdoor Burn Ban in the unincorporated areas of Collin County for 90 days from the 14th day of August 2023, Fire Marshal.
 
Attachments:
Court Order 2023-743-08-21
Memo
Order Prohibiting Outdoor Burning
 
6. 54441   Redesignation of Private Road 5898 as McKenzie Farms Way with associated address updates, GIS/Rural Addressing.
 
Attachments:
Court Order 2023-744-08-21
Request Memo
Petition-signed
AddressMap
Letter to Owners
3Q4 Mapgrid
 
7. 54501   Continued development of CR 281 in Trinity Falls, McKinney MUD No. 1, Public Works. 
 
Attachments:
Court Order 2023-745-08-21
memo
Map
 
8. 54491   Assignment and assumption to Herbicide Treatment of Roadside ROW & Encroachments (IFB No. 2020-054) to change the name from Naturchem, Inc. to Opterra Solutions, Inc. and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
 
Attachments:
Court Order 2023-746-08-21
Assignment Assumption form
Vendor letter
1295
2252
 
9. 54499   Purchase of safety shears, barber capes and food handler certification courses, not to exceed $26,482.99, utilizing Inmate Commissary Funds, Sheriff. 
 
Attachments:
Court Order 2023-747-08-21
Memo
Quotes - Safety Shears
Quotes - Barber Capes
Quotes - Food Certs
 
10. 54432   2024 & 2025 Holiday Schedules, Human Resources.
 
Attachments:
Court Order 2023-748-08-21
2024 and 2025 Holiday Schedule Memo
 
11. 54449   Exemption from the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), and further authorize the Human Resources Director to submit proper notice to authorities, Human Resources.
 
Attachments:
Court Order 2023-749-08-21
Memo
HIPAA Notice
 
12. 54519   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2023-750-08-21
Personnel Appointments
 
13. 54520   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2023-751-08-21
Personnel Changes
 
2.   Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
 
  Public Comments not related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2023 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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