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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
February 12, 2024, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:
 
Invocation – Commissioner Webb

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 
 
             
  FYI NOTIFICATION:
 
1. 55465   Update CSCD Case Management Software (RFP No. 2023-400) to make various changes to the bid packet, Adult Probation. 
 
Attachments:
Memo
Updated Bid Packet
 
2. 55443   Change Order No. 1 to Flooring, Carpet Replacements (Contract No. 2024-068) with Gomez Floor Covering, Inc. to include Commissioners conference room carpet replacement, Facilities. 
 
Attachments:
MEMO
Change Order No. 1
Quote
 
3. 55464   2024 Proposed Road Projects, Public Works.
 
Attachments:
memo
List
 
  COMMISSIONERS COURT BUSINESS:
 
  Public comments related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
1.   Consent Agenda Items:
 
a. 55439   Disbursements for the period ending February 6, 2024, Auditor.
 
Attachments:
Court Order 2024-122-02-12
Disbursements
 
b. 55440   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2024-123-02-12
Disbursements
 
c. 55429   Tax refunds totaling $99,759.66, Tax Assessor-Collector. 
 
Attachments:
Court Order 2024-124-02-12
CC SUMMARY SHEET
 
d.   Advertisement(s):
 
1. 55472   Construction, Adult Detention Smoke-Heat Detector Replacement (IFB No. 2024-066), Construction & Projects.
 
Attachments:
Court Order 2024-125-02-12
MEMO
Legal Notice
Plans
Bid Book
 
2. 55459   Services, Cafeteria Management for the Courthouse (RFP No. 2024-114), Development Services.
 
Attachments:
Court Order 2024-126-02-12
Memo
Legal notice
RFP packet 2024-114
 
e.   Award(s):
 
1. 55427   Design and Consultation Renovations of the First Floor for Juvenile Probation (Contract No. 2024-203) to Louis Kent Spurgin d/b/a Spurgin & Associates Architects, and budget adjustment in the amount of $200,000 for same, Construction & Projects. 
 
Attachments:
Court Order 2024-127-02-12
Memo
Proposal
Previous memo and CO
Award Letter
2252
1295 Redacted
Journal Proof
Reimbursement Spending Report
 
2. 55471   CCADF Medical Mental Health Expansion (CSP No. 2023-398) and further authorize the Purchasing Agent to finalize and execute construction agreement for same, Construction & Projects.
 
Attachments:
Court Order 2024-128-02-12
MEMO
 
3. 55452   FY2024 Cisco Software One Advantage Maintenance (Coop Quote No. 2024-210) to Netsync Network Solutions, Inc. through DIR Contract No. DIR-TSO-4167, Information Technology. 
 
Attachments:
Court Order 2024-129-02-12
Department Memo
Bid Tabulation
Quote
Award Letter
Form 2252
Form 1295
 
4. 55461   FY2024 Docusign (Coop Quote No. 2024-201) to CDW Government LLC through TIPS Contract No. 230105, Information Technology. 
 
Attachments:
Court Order 2024-130-02-12
Department Memo
Bid Tabulation
Award Letter
Form 2252
 
5. 55378   Electronic Bidding and Contract Management Solution - OpenGov Procurement (Contract No. 2024-185) to Vertosoft, LLC through DIR Contract No. DIR-TSO-4227, and further authorize the Purchasing Agent to finalize and execute end user license agreement for same, Purchasing. 
 
Attachments:
Court Order 2024-131-02-12
Department Memo
License Agreement.pdf
Quote_01302024
2252 Certification
Form 1295
 
f.   Agreement(s):
 
1. 55468   Personal Services Agreement with Zuzi Gomez-Chang (Contract No. 2024-208) for Mental Health Clinician for the VALOR Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order 2024-132-02-12
Memo
Agreement
2252
1295
 
2. 55473   Personal Services Agreement with William Brownfield (Contract No. 2024-209) for Mental Health Coordinator for the Veterans Court, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order 2024-133-02-12
Memo
Agreement
2252
1295
 
3. 55469   Agreement on Identification of Future Transportation Corridors Within Collin County (Contract No. 2024-211) with TxDOT, Engineering. 
 
Attachments:
Court Order 2024-134-02-12
Fully Executed
Memo
HB 3697
Transp Code 201 619
CO for Thor Plan
Thor Plan Update
CCA Request Form
 
4. 55453   Personal Services Agreement with Jaso Gaines (Contract No. 2024-190) for autopsy services, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner. 
 
Attachments:
Court Order 2024-135-02-12
MEMO - AGREEMENT JASO GAINES
Agreement
Form 1295
Form 2252
 
5. 54989   Interlocal Cooperation Agreement for Jail Services (Contract No. 2024-194) with Red River County through and including September 30, 2024, Sheriff.
 
Attachments:
Court Order 2024-136-02-12
Memo
Signed Agreement
 
6. 55390   Professional Services Agreement with Fred Smith and Roderick Kennedy (Contract No. 2024-200) for training and consulting use of force, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and budget amendment in the amount of $25,000 for same, Sheriff. 
 
Attachments:
Draft Court Order
MEMO
CONTRACT
1295 Form F Smith
1295 Form R Kennedy
JOURNAL PROOF
JOURNAL PROOF 2
2252 Certification F. Smith
2252 Certification R. Kennedy
 
g.   Amendment(s):
 
1. 55454   No. 1 to Large Project HVAC Commercial Plumbing & Emergency Repairs (Contract No. 2023-144) with The Brandt Companies, LLC to extend the contract for one (1) month through and including March 31, 2024, and further authorize the Purchasing Agent to finalize and execute same, Facilities. 
 
Attachments:
Court Order 2024-137-02-12
MEMO
Amendment 1
BuyBoard 638-21 Extension
1295 Form
2252 Form
 
2. 55428   No. 3 to Interlocal Agreement for Animal Control and Animal Shelter Services (Contract No. 2021-118) with Van Alstyne MUD 2, to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY 2024 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order 2024-138-02-12
Memo
Amendment
Original Agreement
FY 2024 AC Billing
FY 2024 AS Billing
 
3. 55466   No. 17 to Storm Water Management Program (Contract No. 12179-08) with Jacobs Engineering Group, Inc. to add 2024 annual report and related activities for phase II of the storm water management program, and further authorize the Purchasing Agent to finalize and execute same, Engineering.
 
Attachments:
Court Order 2024-139-02-12
Memo
Scope and Fee
Amendment 17
2252
 
h.   Change Order(s):
 
1. 55420   No. 2 to Construction: Collin County Adult Detention Facility, Phase 2 Addition, CUP (IFB No. 2022-299) with Sedalco, Inc. for civil changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects. 
 
Attachments:
Court Order 2024-140-02-12
Memo
PCO 4
Change Order 2
2252 Certification
1295 Form - redacted
 
2. 55363   No. 2 to Detergents and Dispensers for Laundry and Kitchen (Contract No. 2021-345) with Complete Supply, Inc. to extend the contract for (1) one year through and including February 27, 2025, remove line 7 from the contract, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order 2024-141-02-12
Memo
Change Order
2252 Certification
1295 Form Redacted
 
3. 55442   No. 2 to Detergents and Dispensers for Laundry and Kitchen (Contract No. 2021-345) with Ecolab, Inc. to extend the contract for one (1) year through and including February 27, 2025, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order 2024-142-02-12
Memo
Change Order No. 2
Change Order #2 Price Sheet
Supporting Documentation
2252 Certification
1295 Form Redacted
 
i.   Contract Renewal(s):
 
1. 55430   Janitorial Supplies (Coop Contract No. 2023-108) with Complete Supply, Inc. to extend the contract through and including September 30, 2024, Facilities. 
 
Attachments:
Court Order 2024-143-02-12
Memo
Renewal 1 Letter
2252 Form
1295 Form
 
2. 55431   Janitorial Supplies (Coop Contract No. 2023-108) with Eagle Brush & Chemical, Inc. to extend the contract through and including September 30, 2024, Facilities. 
 
Attachments:
Court Order 2024-144-02-12
Memo
Renewal 1 Letter
2252 Form
1295 Form
 
3. 55432   Janitorial Supplies (Coop Contract No. 2023-108) with Ecolab Inc. to extend the contract through and including September 30, 2024, Facilities. 
 
Attachments:
Court Order 2024-145-02-12
Memo
Renewal 1 Letter
2252 Form
1295 Form
 
4. 55434   Janitorial Supplies (Coop Contract No. 2023-108) with M.A.N.S. Distributors, Inc. to extend the contract through and including September 30, 2024, Facilities. 
 
Attachments:
Court Order 2024-146-02-12
Memo
Renewal 1 Letter
2252 Form
1295 Form
 
5. 55435   Janitorial Supplies (Coop Contract No. 2023-108) with Pollock Investments Incorporated to extend the contract through and including September 30, 2024, Facilities. 
 
Attachments:
Court Order 2024-147-02-12
Memo
Renewal 1 Letter
2252 Form
1295 Form
 
6. 55436   Janitorial Supplies (Coop Contract No. 2023-108) with Unipak Corp. to extend the contract through and including September 30, 2024, Facilities. 
 
Attachments:
Court Order 2024-148-02-12
Memo
Renewal 1 Letter
2252 Form
1295 Form
 
7. 55437   Janitorial Supplies (Coop Contract No. 2023-108) with Ferguson Enterprises, LLC d/b/a Ferguson Facilities Supply to extend the contract through and including September 30, 2024, Facilities. 
 
Attachments:
Court Order 2024-149-02-12
Memo
Renewal 1 Letter
2252 Form
1295 Form
 
8. 55415   Printing: General Office Forms (IFB No. 2022-055) with Jayden Graphics Inc. to extend the contract for one (1) year through and including April 10, 2025, Purchasing. 
 
Attachments:
Court Order 2024-150-02-12
Memo
Renewal 2 Ltr
1295 Form
2252 Form
 
9. 55416   Printing: General Office Forms (IFB No. 2022-055) with Scott-Merriman, Inc. to extend the contract for one (1) year through and including April 10, 2025, Purchasing.
 
Attachments:
Court Order 2024-151-02-12
Memo
Renewal 2 Ltr
1295 Form
2252 Form
 
10. 55417   Printing: General Office Forms (IFB No. 2022-055) with Sebesta Business Services, LLC d/b/a Extreme Business Services to extend the contract for one (1) year through and including April 10, 2025, Purchasing.
 
Attachments:
Court Order 2024-152-02-12
Memo
Renewal 2 Ltr
1295 Form
2252 Form
 
11. 55418   Printing: General Office Forms (IFB No. 2022-055) with Marfield, Inc. to extend the contract for one (1) year through and including April 10, 2025, Purchasing.
 
Attachments:
Court Order 2024-153-02-12
Memo
Renewal 2 Ltr
1295 Form
2252 Form
 
j.   Filing of the Minute(s), County Clerk:
 
1. 55425   December 11, 2023.
 
Attachments:
Commissioners Court Meeting Minutes, December 11, 2023
 
k.   Miscellaneous:
 
1. 55419   Accept the roads within Brookside Estates for county maintenance, Engineering. 
 
Attachments:
Court Order 2024-155-02-12
memo
map
plat
 
2. 55467   Deem LJA Engineering, Inc. the most qualified firm to assist with consultation for the Collin County Storm Water Program Permit Renewal, Engineering.
 
Attachments:
Court Order 2024-156-02-12
Memo
Qualification package_LJA
 
3. 55474   Assignment and assumption to Janitorial Supplies (Coop Contract No. 2023-108) to change the name from Matera Paper Company, Inc. to Ferguson Enterprises, LLC, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
 
Attachments:
Court Order 2024-157-02-12
Assignment & Assumption
Articles of Merger
2252 Form
1295 Form
 
4. 55475   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2024-158-02-12
Appointments
 
5. 55476   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2024-159-02-12
Personnel Changes
 
2.   General Discussion Items:
 
  Presentation, discussion and any action regarding:
 
a. 55460   Budget amendment in the amount of $1,996,555 for out of county inmate housing for the remainder of FY2024, Sheriff.
 
Attachments:
Draft Court Order
Memo
Inmate Housing Stats
Jail Operations Expenditure Report
 
b. 33858   Regional Transportation Council monthly update, Commissioner, Precinct 2.
 
Attachments:
Agenda
 
3.   Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
 
  Public Comments not related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2024 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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