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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
April 5, 2021
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Hale

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Judge Hill
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 50045   Personnel Changes, Human Resources. 
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 49909   P-card disbursements, Auditor. 
 
Attachments:
Disbursements
 
2. 50006   Change Order No. 2 to Construction, Collin County Sheriff's Office Computer Room Air Conditioning Replacement (IFB No. 2020-346) with Denali Construction Services, LP to make various changes to the contract, Construction & Projects. 
 
Attachments:
Backup
 
3. 50028   Term 3, Year 2 for the Phase II MS4 Collin County Storm Water Program and Notices of Change, Engineering. 
 
Attachments:
Memo
Term 3 Year 2 (2020) activities Report
 
4. 50020   Amendment No. 8 to Software and Implementation Services for an ERP Financial System (Contract No. 2015-192) with Tyler Technologies, Inc. to make various changes to the contract, Information Technology. 
 
Attachments:
Memo
Tyler Amendment 8
2252 Certification
 
5. 50035   Voluntary terminations, Human Resources. 
 
Attachments:
Voluntary Terms
 
6. 50036   Turnover, Human Resources. 
 
Attachments:
February FY2021 Turnover
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 50021   Service Pin, Auditor. 
 
4.   Consent agenda to approve:
 
a. 49970   Disbursements for the period ending March 30, 2021, Auditor.
 
Attachments:
Court Order 2021-258-04-05
Court Order 2021-259-04-05
FY2021 Disbursements for 4.5.21 Court.pdf
 
b. 49971   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2021-260-04-05
FY2021 Court Appointed Representation Disbursements for 4.5.21 Court.pdf
 
c. 50012   Tax refunds totaling $2,643,122.62, Tax Assessor-Collector. 
 
Attachments:
Court Order 2021-261-04-05
Summary sheet 4-5-2021
 
d.   Advertisement(s):
 
1. 50030   Janitorial Services (RFP No. 2021-194), Facilities. 
 
Attachments:
Court Order 2021-262-04-05
Department Memo
RFP Packet.
Legal Notice
 
e.   Award(s):
 
1. 49993   Construction, Collin County Sheriff's Office Fire Sprinkler Modification (IFB No. 2021-099) to American Fire Protection Group, Inc., and further authorize the Purchasing Agent to finalize and execute Construction Agreement for same, Construction & Projects. 
 
Attachments:
Court Order 2021-263-04-05
Memo
Journal Proof 865
Contract Data
Bid Tabulation
Form 1295
2252 Certification
Construction Agreement
Letter to Award
 
2. 50001   FY21 Historical Records Restoration and Preservation, Death Records, Marriage Records, and Marriage Records General Index (Coop Quote No. 2021-080) to Data Preservation Solutions LLC through DIR Contract No. DIR-TSO-4038, County Clerk. 
 
Attachments:
Court Order 2021-264-04-05
Memo
Tabulation
award letter
1295
2252
 
3. 50003   FY21 Historical Records Restoration and Preservation, Fragile Records, Probate, Guardianship, and Chattel Mortgages (Coop Quote No. 2021-081) to Kofile Technologies, Inc. through Contract No. TXMAS-18-3602, County Clerk. 
 
Attachments:
Court Order 2021-265-04-05
Memo
Tabulation
award letter
1295
2252
 
4. 50031   MDC with GOBI Cards for Constables (Coop Quote No. 2021-186) to GTS Technology Solutions, Inc. through DIR Contract No. DIR-TSO-3763 and DIR-TSO-3920, Information Technology. 
 
Attachments:
Court Order 2021-266-04-05
Memo
Bid Tabulation
2252
1295
 
f.   Agreement(s):
 
1. 50032   Interlocal Agreement with the City of Wylie for the Rita & Truett Smith Public Library in the amount of $6,868 effective October 1, 2020 through and including September 30, 2021, Budget. 
 
Attachments:
Court Order 2021-267-04-05
Agreement
Wylie Communication Letter
Libraries Approved Budget Request
 
2. 50019   Mitigation Credit Sales Agreement with Wetlands Management L.P. for the purchase of wetland mitigation credits to offset the impact of the Park Blvd. improvements from FM 2514 to SH 78, and budget adjustment in the amount of $27,160 for same, Engineering. 
 
Attachments:
Court Order 2021-268-04-05
Memo
Agreement
Form 1295
2252 Certification
Journal Proof
 
3. 49999   Memorandum of Understanding - Closed Point of Dispensing Site Agreement between Collin County, acting through the Collin County Health Care Services/Collin County Emergency Management, and a city agency to serve as a closed point of dispensing operations site, Health Care. 
 
4. 50002   Memorandum of Understanding - Closed Point of Dispensing Site Agreement between Collin County, acting through the Collin County Health Care Services/Collin County Emergency Management, and a city agency to serve as a closed point of dispensing operations site, Health Care. 
 
g.   Amendment(s):
 
1. 50027   No. 1 to Professional Services, FM 546 Alignment Study, Environmental Analysis and Preparation of Design Schematic (Contract No. 2019-210) with BGE, Inc. to add Phase 2 engineering services for FM 546 from Bridgefarmer Rd in Lowry Crossing, TX to south of the McKinney Airport at Harry McKillop Blvd, and further authorize the Purchasing Agent to finalize and execute same, Engineering. 
 
Attachments:
Court Order 2021-271-04-05
Memo
Amendment No. 1
Scope Phase II
Fee Proposal Phase II
Phase II Study Limits Map
Form 1295
2252 Certification
 
2. 49939   No. 1 to Collin County Outer Loop Segment 3A Access Road PS&E from FM 2478 to US 75 (Contract No. 2020-049) with BGE, Inc. for additional design services to include an overpass at Telephone Road, and further authorize the Purchasing Agent to finalize and execute same, Engineering.
 
Attachments:
Court Order 2021-272-04-05
Memo
Letter from BGE
Budget Adjustment Entry
Contract Amendment No. 1
Form 1295
2252 Certification
 
3. 50025   No. 1 to Interlocal Agreement for Dispatch Services (Agreement No. 2020-065) with the Celina Fire Department to extend the contract for one (1) year through and including September 30, 2021, set the rate for FY2021, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order 2021-273-04-05
Memo
Amendment
Dispatch Fees
Agreement - Celina Fire Department
 
4. 50013   No. 2 to Design of Park Blvd. from FM 2514 to SH 78 (Agreement No. 2019-055) with Halff Associates, Inc. to make various changes to the contract, budget adjustment in the amount of $79,105, and further authorize the Purchasing Agent to finalize and execute same, Engineering. 
 
Attachments:
Court Order 2021-274-04-05
Memo
Contract Amendment No. 2
Additional Scope needed
Backup for Additional Fee needed
2252 Certification
Form 1295
Journal Proof
 
5. 49965   No. 14 to Interlocal Agreement for the Facility Construction and Use of an Animal Shelter in Collin County (Agreement No. 12291-08) with the City of McKinney to extend the contract for one (1) year through and including September 30, 2021, set the rate for FY2021, and further authorize the Purchasing Agent to finalize and execute same, Development Services. 
 
Attachments:
Court Order 2021-275-04-05
Memo
Amendment
Contract
Agreement
FY21 Billing Schedule
 
6. 49966   No. 14 to Interlocal Agreement for Animal Control and Shelter Services (Agreement No. 10107-09) with the City of Lavon to extend the contract for one (1) year through and including September 30, 2021, set the rate for FY2021, and further authorize the Purchasing Agent to finalize and execute same, Development Services. 
 
Attachments:
Court Order 2021-276-04-05
Memo
Amendment
Contract
Agreement
Animal Shelter Billing
Animal Control Billing
 
7. 49967   No. 14 to Interlocal Agreement for Animal Control Services (Agreement No. 11221-09) with the City of Princeton to extend the contract for one (1) year through and including September 30, 2021, set the rate for FY2021, and further authorize the Purchasing Agent to finalize and execute same, Development Services. 
 
Attachments:
Court Order 2021-277-04-05
Memo
Amendment
Agreement
Animal Control Billing
 
h.   Contract Renewal(s):
 
1. 49968   Psychological Examinations for Law Enforcement (RFP No. 2020-157) with Robert D. Lackey d/b/a Spartan Psychological Consulting to extend the contract for one (1) year through and including March 31, 2022, Human Resources. 
 
Attachments:
Court Order 2021-278-04-05
dept memo
Spartan Renewal
1295
2252
 
2. 49995   Psychological Examinations for Law Enforcement Personnel (RFP No. 2020-157) with Price Proctor & Associates, LLP to extend the contract for one (1) year through and including March 31, 2022, Human Resources. 
 
Attachments:
Court Order 2021-279-04-05
Price Proctor Renewal
Renewal
1295
2252
 
3. 49964   Herbicide Treatment of Roadside ROW (IFB No. 2020-054) with NaturChem, Inc. to extend the contract for one (1) year through and including May 3, 2022, Public Works. 
 
Attachments:
Court Order 2021-280-04-05
dept memo
Renewal 1 - letter
Renewal 1 - 1295 form
Renewal 1 - 2252 form
 
i.   Receive and File, Auditor:
 
1. 49974   County Clerk (FY2018). 
 
Attachments:
Court Order 2021-281-04-05
Comprehensive Audit - FY2018 - County Clerk - Kemp
 
2. 49975   Sheriff's Office (FY2018). 
 
Attachments:
Court Order 2021-282-04-05
Comprehensive Audit - FY18 - SO - Skinner
 
3. 49978   Animal Services (FY2019). 
 
Attachments:
Court Order 2021-283-04-05
Comprehensive Audit - FY19 - Animal Services - Brown
 
4. 49976   Constable, Precinct 1 (FY2019). 
 
Attachments:
Court Order 2021-284-04-05
Comprehensive Audit - FY19 - Const. 1 - Williams
 
5. 49979   Constable, Precinct 3 (FY2019). 
 
Attachments:
Court Order 2021-285-04-05
Comprehensive Audit - FY19 - Const 3 - Knapp
 
6. 49980   Development Services (FY2019). 
 
Attachments:
Court Order 2021-286-04-05
Comprehensive Audit - FY19 - Dev Serv - Brown
 
7. 49982   District Clerk (FY2019). 
 
Attachments:
Court Order 2021-287-04-05
Comprehensive Audit - FY19 - District Clerk - Finley
 
8. 49983   Elections (FY2019). 
 
Attachments:
Court Order 2021-288-04-05
Comprehensive Audit - FY19 - Elections - Sherbet
 
9. 49977   Constable, Precinct 1 (FY2020). 
 
Attachments:
Court Order 2021-289-04-05
Comprehensive Audit - FY20 - Const. 1 - Williams
 
10.   Annual Inventory Audit Reports (FY2020):
 
a. 49985   Computer Parts Warehouse.
 
Attachments:
Court Order 2021-290-04-05
Annual Inventory - FY20 - Computer Parts Warehouse - Charnowski
 
b. 49988   Facilities and Facilities Janitorial.
 
Attachments:
Court Order 2021-291-04-05
Annual Inventory Audit - FY20 - Facilities & Facilities Janitorial - Monk
 
c. 49990   Fuel.
 
Attachments:
Court Order 2021-292-04-05
Annual Inventory Audit - FY20 - PW - Fuel - Kleinheksel
 
d. 49984   Information Technology - Handheld Items.
 
Attachments:
Court Order 2021-293-04-05
Annual Inventory Audit - FY20 - IT Handheld Items - Skipworth
 
e. 49986   Justice Center and Minimum Security Kitchens.
 
Attachments:
Court Order 2021-294-04-05
Annual Inventory - FY20 - JC & MS Kitchens - Skinner
 
f. 49992   Public Works - Equipment Services Parts.
 
Attachments:
Court Order 2021-295-04-05
Annual Inventory Audit - FY20 - PW-Equipment Services - Kleinheksel
 
g. 49987   Sheriff's Office - Quartermaster.
 
Attachments:
Court Order 2021-296-04-05
Annual Inventory - FY20 - Sheriff - Quartermaster - Skinner
 
h. 49991   Stockpiles and Culverts.
 
Attachments:
Court Order 2021-297-04-05
Annual Inventory Audit - FY20 - Stockpils & Culverts - Kleinheksel
 
i. 49989   Support Services.
 
Attachments:
Court Order 2021-298-04-05
Annual Inventory Audit - FY20 - Support Services - Arris
 
j.   Filing of the Minute(s), County Clerk:
 
1. 50017   March 15, 2021. 
 
Attachments:
Commissioners Court Meeting Minutes, March 15, 2021
 
k.   Miscellaneous
 
1. 50039   Grant application for FEMA funding for DR-4586 Winter Storm through Texas Department of Emergency Management, Auditor.
 
Attachments:
Court Order 2021-300-04-05
Memo
Designation Form
Terms & Conditions
Terms & Conditions Signature pg.
Grant review committee
 
2. 50034   Sale of two (2) surplus plat cabinets to Parker County, County Clerk.
 
Attachments:
Court Order 2021-301-04-05
Memo
Letter from Parker County
Photo Plat Cabinet
 
3. 49969   Collin County Parks and Open Space Project Funding Assistance Program 2018 Bond-3rd Series (2021) timeline, Engineering. 
 
Attachments:
Court Order 2021-302-04-05
Memo
 
4. 50000   Upgrade to an iPhone and data cell service for the Engineering Project Manager, Engineering.
 
Attachments:
Court Order 2021-303-04-05
Memo
 
5. 50033   Final plat for Tillage Farms Phase 1-Collin County MUD No. 2, Engineering. 
 
Attachments:
Court Order 2021-304-04-05
Memo
map
plat
 
6. 50041   Final plat for Bridgewater Phase 5 and rescind Court Order No. 2020-2026-12-14, Engineering. 
 
Attachments:
Court Order 2021-305-04-05
Memo
map
plat
 
7. 50023   Updated Emergency Management Plan, Fire Marshal. 
 
Attachments:
Court Order 2021-306-04-05
Memo
EMP Approval
 
8. 50026   Acceptance of the Home Depot Incentive Program rebate check in the amount of $580.41 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing. 
 
Attachments:
Court Order 2021-307-04-05
Memo
Check Details
Journal Proof with Notes
 
9. 49914   Transfer Child Abuse secretary position to the CID Division in the Sheriff's Office Administration Department, and budget adjustment in the amount of $29,332 for same, Sheriff. 
 
Attachments:
Court Order 2021-308-04-05
Memo
Position Benefit Calculator
Journal Proof
 
10. 50037   Grant application and resolution for the FY2021 UASI LE Grant through the Office of the Governor, Homeland Security Grants Division, Sheriff. 
 
Attachments:
Court Order 2021-309-04-05
UASI MEMO
GRANT SUMMARY FORMS
UASI FUNDING ANNOUNCEMENT
UASI BUDGET
RESOLUTION
UASI ANALYSIS
GRANT REVIEW COMMITTEE
 
11. 50038   Grant application and resolution for the FY2021 UASI DVE Grant through the Office of the Governor, Homeland Security Grants Division, Sheriff. 
 
Attachments:
Court Order 2021-310-04-05
UASI DVE MEMO
GRANT REVIEW COMMITTEE
FUNDING ANNOUNCEMENT
DVE BUDGET
DVE RESOLUTION
UASI DVE ANALYSIS
grant review
 
12. 50046   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2021-311-04-05
Personnel Appointments
 
13. 50047   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2021-312-04-05
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 50062   Public Hearing - Consideration and any action for the issuance of a mass gathering permit for Outlaw Nation Festival on April 17-18, 2021 at Myers Park & Event Center, Special Projects.
 
Attachments:
Court Order 2021-313-04-05
Agenda Memo
Mass Gathering Application
Facility Usage Agreement
Sponsorship
Site Map
Traffic Map
Developmental Services Memo
Fire Marshall Agreement
Sheriff's Office
 
6. 48410   COVID-19 Update, Administrative Services.
 
Attachments:
2021 04 05 Collin County ERAP Metrics.pdf
2021 03 22 Collin County ERAP Metrics.pdf
HR 1319.pdf
Letter
Facility Report 03_29_2021.docx
2021 01 25 Collin County Emergency Rental Assistance Program.pdf
Collin County Apartments within ERAP scope
2021 02 25 Collin County Emergency Rental Assistance Program - proposed change.pdf
NACo Legislative Analysis-American Rescue Plan
American Rescue Plan-Local Distribution
 
7. 49828   87th Legislative Agenda for 2021, Commissioners Court.
 
Attachments:
Draft Court Order
20210301 Collin County Commissioners Court Order xxx Supporting Senate Bill 234 and House Bill 749 DRAFT.pdf
CTH Senate Testimony
SB 234
HB 749
CUC.pdf
Bills Filed.pdf
BillsofInterestFiled3.6_12.21.pdf
Court Order No. 2021-197-02-22
20210208 Proposed Legislation re Magistration Court Jurisdiction (Analysis).pdf
20210208 Proposed Legislation re Magistration Court Jurisdiction (Bill).pdf
East Collin County MUD No. 1.pdf
Celina MMD
87R 9872.pdf
 
8. 49996   Boards & Commissions Appointments, Commissioners Court: 
 
a.   Historical Commission. 
 
b. 50040   North Texas Groundwater Conservation District. 
 
Attachments:
Court Order 2021-314-04-05
 
9. 44358   Conference of Urban Counties Update, Commissioner, Precinct 1.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Real Estate (551.072)
 
50024   Condemnation of properties for right of way to facilitate construction of Park Blvd. from FM 2514 (Parker Rd) to US 78, Engineering. 
 
Attachments:
Court Order 2021-315-04-05
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2021 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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