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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
September 12, 2016
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Commissioner Webb

Pledge of Allegiance – Judge Self

Pledge of Allegiance to the Texas Flag – Commissioner Fletcher
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 42072   Amendment No. 1 and 2 for Services, CSCD, Evaluations and Counseling for Drug Offenders (RFP No. 2014-282) with Addiction Treatment Resources Inc. to  extend the contract through and including August 31, 2017, Adult Probation.
 
Attachments:
Contract Amendment 1
Contract Amendment 2
Form 1295
 
2.   Contract Renewal(s):
 
a. 42065   Services: Juvenile Sex Offender Counseling (RFP No. 2015-230) with Terri L. Bauer, LCSW, LSOTP to extend the contract through and including September 30, 2016, Juvenile Probation.
 
Attachments:
Memorandum
Renewal Letter
1295 Form
 
b. 42053   Services: Urinalysis Testing for Juvenile Probation (RFP No. 2013-335) with Treatment Assessment Screening Center, Inc. to extend the contract for one (1) year through and including September 30, 2017, Juvenile Probation.
 
Attachments:
Memorandum
Renewal Letter
Form 1295
 
3. 42132   Personnel Changes, Human Resources.
 
Attachments:
Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2.   Addenda:
 
a. 42077   No. 1 and No. 2 to Detention Center Slider Door Replacement (IFB No. 2016-267) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum 1
Addendum 2
Pre-Bid Sign in Sheet
Section 4.0 Revised
 
b. 42113   No. 1 and No. 2 to Road Materials: Emulsified Asphalt (IFB No. 2016-296) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum 1.0
Amendment 2.0
 
3. 42086   Change Order No. 1 to Construction, Restoration of Remediation Areas, 900 E. Park (IFB No. 2015-349) with SDB Contracting Services, Inc. for renewal of the contractor's Owner/Contractor Insurance Policy, Construction & Projects.
 
Attachments:
Memo
Contract Change Order 1
SDB Change Order Proposal
 
4. 42123   Budget amendment in the amount of $500 utilizing the District Attorney State Forfeiture Fund for the Collin County Veterans Court, District Attorney.
 
5. 42116   Voluntary Terminations, Human Resources.
 
Attachments:
July Voluntary Terms
July 2016 Turnover
 
6. 42026   License Plate Recycling, Tax Assessor/Collector.
 
Attachments:
License Plate Recycling
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 42058   Recognition of Collin County for receiving the "Best Application Serving the Public" honors as part of the Best of Texas awards ceremony at the Texas Digital Government Summit, Information Technology.
 
Attachments:
BoT2016_AwardMemo
BoT_AwardList2016
 
4.   Consent agenda to approve:
 
a. 42042   Disbursements for the period ending September 6, 2016, Auditor.
 
Attachments:
Court Order
EFT Disbursements
Disbursements
 
1. 42119   Paxton/Blackard Disbursements.
 
Attachments:
Court Order
Paxton Disbursement
 
b. 42023   Tax refunds totaling $540,086.77, Tax Assessor/Collector.
 
Attachments:
Court Order
.cc Summary Sheet 9-12-16
 
c.   Advertisement(s):
 
1. 42060   Services, Professional Audit (RFP No. 2016-161), Auditor.
 
Attachments:
Court Order
Memo
Bid Packet
 
2. 42087   Public Works Weston Barn Metal Roof Replacement (IFB No. 2016-322), Construction & Projects.
 
Attachments:
Court Order
Memo
Bid Packet
 
3. 42105   Image Network Attached Storage Solution (RFP No. 2016-332) and budget amendment in the amount of $380,987 for same, Information Technology.
 
Attachments:
Court Order
Court Memo
Proposal Packet
 
4. 42118   Online Auctioneering Services (RFP No. 2016-302), Purchasing.
 
Attachments:
Court Order
Memo
RFP Packet
 
d.   Award(s):
 
1. 42103   Storage and Microfilm Creation (RFP No. 2016-153), County Clerk.
 
Attachments:
Court Order
County Clerk Storage and Microfilm Creation.doc
Evaluation-Round 1 Court Copy
Evaluation BAFO-Court Copy
 
2. 42052   Professional Services, Appraisal Services (RFP No. 2016-241) and further authorize the Purchasing Agent to finalize and execute the Appraisal Services Agreements, Special Projects.
 
Attachments:
Court Order
Scores Summary
 
e.   Agreement(s):
 
1. 42057   Texas Statewide Automated Victim Notification Service (SAVNS) Maintenance Grant Contract with the Office of the Attorney General (OAG) in the amount of $27,715.32 for the period beginning September 1, 2016 through and including August 31, 2017, Auditor.
 
Attachments:
Court Order
OAG Contract Memo
SAVNS Maintenance Grant Contract
Grant Benefit Summary Form
Grant Review Committee
 
2. 42104   State Case Registry and Local Customer Service Cooperative Agreement with the Office of the Attorney General (OAG) of the State of Texas to create or update Registry-Only Case(s) on the OAG Case Management System with child support court order and family violence information for the term beginning September 1, 2016 through and including August 31, 2018, District Clerk.
 
Attachments:
Court Order
Memo
Contract 17-C0016
 
3. 41956   Engineering Services Agreement with Birkhoff, Hendricks & Carter, L.L.P. for the design of Frontier Parkway Paving and Drainage Improvements and budget amendment in the amount of $1,958,290 for same, Engineering.
 
Attachments:
Court Order
agenda memo
Letter from Engineering firm
Engineering Services Agreement
Man Hours - Basic
Man Hours - Additional
Man Hours - Optional
CO#2016-112-02-15
 
4. 42080   Memorandum of Understanding with the City of Wylie to support the County's requirements for the stationing, emergency response and maintenance for the Mobile Incident Command Post (MICP), Homeland Security.
 
Attachments:
Court Order
Memo
MOU
 
5. 42049   Interlocal Agreement with the City of Plano for Disaster Recovery Support to the County, Information Technology.
 
Attachments:
Court Order
Court Memo
Interlocal Agreement
Resolution
 
6. 42117   Consent to Assignment and Assumption for Equipment, Lease: Road Construction and Right-of-Way Maintenance Equipment (IFB No. 2014-121) to change the name from Hertz Equipment Rental to Herc Rentals, Inc. and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
 
Attachments:
Court Order
Assignment and Assumption
Name Change Letter
 
f.   Amendment(s):
 
1. 42039   No. 1 to Insurance, General and Excess Liability (RFP No. 2015-220) with Wells Fargo Insurance Services USA Inc. to extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Human Resources.
 
Attachments:
Court Order
Memo
Amendment No. 1
Form 1295
 
2. 42099   No. 1 to Professional Services, Psychological Assessment (Contract No. 2015-227) with Dr. Kristi Compton Ph.D P.C. to extend the contract through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
 
Attachments:
Court Order
Amendment No. 1
Form 1295
Agreement
 
3. 42122   No. 3 to Insurance, Excess Workers’ Compensation (RFP No. 2013-333) with Arthur J. Gallagher Risk Management Services to extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Human Resources.
 
Attachments:
Court Order
Memo for Court
Amendment No. 3
Form 1295
 
4. 42120   No. 3 to Insurance, Property Boiler and Machinery (RFP No. 2014-276) with Arthur J. Gallagher Risk Management Services to extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Human Resources.
 
Attachments:
Court Order
Memo for Court
Amendment No. 3
Form 1295
 
5. 42121   No. 4 to the Interlocal Agreement for Teen Court Services (Contract No. 2014-132) with the Town of Little Elm to extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Administrative Services.
 
Attachments:
Court Order
Amendment No. 4
Original Agreement
 
6. 42107   No. 9 to the Interlocal Agreement for On-Site Sewage Facility (OSSF) with the City of Lucas (Contract No. 10027-08) to extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Letter of Consideration
Contract Amendment No. 9
Original Agreement
 
g.   Contract Renewal(s):
 
1. 42070   Supplies: Veterinary and Animal (IFB No. 2013-337) with C. Specialties, Inc. to extend the contract for one (1) year through and including September 30, 2017, Development Services.
 
Attachments:
Court Order
Memo
Renewal
1295 Form
 
2. 42013   Dairy Products: Milk (IFB No. 2014-138) with Southern Foods LLC, DBA Oak Farms Dairy to extend the contract for one (1) year through and including September 30, 2017, Sheriff.
 
Attachments:
Court Order
Memo
Renewal
Form 1295
 
h.   Budget adjustment(s)/amendment(s):
 
1. 42075   $2,000 to reallocate funds to cover a negative category balance in Training and Travel to reimburse Inmate Transfer staff for mileage, Sheriff.
 
Attachments:
Court Order
Memo
Amendment Request
 
2. 42059   $350,000 to establish a Legal Expense account to cover legal costs associated with the acquisition of right-of-way for the Collin County Outer Loop from the Collin/Denton Line to State Highway 289, Special Projects.
 
Attachments:
Draft Court Order
agenda memo
 
i.   Receive and File, Auditor:
 
1. 42114   Monthly Financial Reports for July 2016.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for July 2016
July 2016 Balance Sheet
July 2016 Revenues, Expenditures and Changes in Fund Balance
July 2016 Casn and Investments
July 2016 Year to Date Schedule of Transfers
July 2016 Schedule of Long Term Debt
July 2016 Commissioners Court Approved Expenditures Budgets
July 2016 Employee Insurance Fund
Employee Retiree Medical Claims Payments through 08-2016
 
j.   Filing of the Minute(s), County Clerk:
 
1. 42036   August 8, 2016.
 
Attachments:
Minutes
 
2. 42081   August 15, 2016.
 
Attachments:
Minutes
 
3. 42101   August 22, 2016.
 
Attachments:
Minutes
 
k.   Miscellaneous
 
1. 42110   Acknowledgment of the issuance of the Trinity Higher Educational Facilities Corporation Tax-Exempt Promissory Note, Series 2016 (McKinney Christian Academy Project), County Judge.
 
Attachments:
Court Order
Memo
Certificate of Resolution
Resolution
 
2. 42131   Resolution for the State of Texas to secure its electric grid from Electromagnetic Pulse (EMP), County Judge.
 
Attachments:
Court Order
EMP_Resolution
Edited Senator Hall EMP Bio
Baker-Statement-5-13-EMP
Caruso-Statement-5-13-EMP
Massive Solar Storm
Pry-Statement-5-13-EMP
 
3. 42030   2017 Holiday Schedule, Human Resources.
 
Attachments:
Court Order
2017 Holiday Schedule
 
4. 42056   Acceptance of the donation of equipment from EMC, Information Technology.
 
Attachments:
Court Order
Court Memo
Donation Letter
 
5. 42071   Declare West Publishing Corporation as the sole source provider of printed materials for legal research for the Law Library and Courts and replace the list previously approved by Court Order No. 85-613-9-23 per Local Government Code 262.024(a)(7)(A), Purchasing.
 
Attachments:
Court Order
Memo
Affidavit
Backup
Court Order
Form 1295
 
6. 42133   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
7. 42134   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 42163   Going the Extra Mile (GEM) employee recognition policy, Administrative Services.
 
Attachments:
Court Order
Policy
GEM Award Charts
 
6. 42158   Update regarding JP Collections by Gay, McCall, Isaacks & Roberts, Justice of the Peace, Precinct 1.
 
Attachments:
Presentation
 
7. 41901   Cancellation of the contract for Collection of Delinquent Fines for Justice Court 3-1 (RFP No. 2014-248) with Perdue, Brandon, Fielder, Collins & Mott LLP, Justice of the Peace, Precinct 3-1.
 
Attachments:
Court Order
memo
 
8. 42067   Grant R – Diversion Alternative Plan funding in the amount of $43,920 through the Texas Juvenile Justice Department, Juvenile Probation.
 
Attachments:
Memorandum
Award Approval Letter
Diversion Placement Verfication
Grant Summary Form
Grant review committee form
 
9. 42084   Consider participation in the Low Income Vehicle Repair Assistance, Retrofit, and Accelerated Vehicle Retirement (LIRAP) Program, Special Projects.
 
Attachments:
Court Order
agenda memo
letter from TCEQ
Letter to TCEQ
 
10.   FY 2017 Budget
 
a. 42090   Public Hearing – FY 2017 Proposed Tax Rate, Budget.
 
Attachments:
presentation
 
11. 38983   North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.
 
12. 33858   RTC monthly update, Commissioner, Precinct 4.
 
13.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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