Agenda

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AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney January 9, 2023, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Webb Pledge of Allegiance to the Texas Flag – Commissioner Williams



					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		53251	Affidavits and other documents for supplemental salaries utilizing the DA Apportionment Fund for FY2023, and budget amendment for same, District Attorney.

					Attachments:
					Memo
					Employer Affidavit
					Employee Affidavit
					Benefits Calculator
					Journal Proof with Notes

		2.		53427	Paid overtime for Juvenile Detention facility operations, Juvenile Probation.

					Attachments:
					Memorandum
					Paid-Overtime Order for Facility Operations

		3.		53458	Employee salary changes for wage movement adjustments effective January 9, 2023, Human Resources.

		4.		53447	Personnel Appointments, Human Resources.

					Attachments:
					Personnel Appointments

		5.		53448	Personnel Changes, Human Resources.

					Attachments:
					Personnel Changes

					FYI NOTIFICATION:

		1.		53389	Intra-County account transfers transmitted December 8, 2022, Auditor.

					Attachments:
					Memo
					Inter-County Account Transfers 12/08/2022

		2.		53405	Change Order No. 2 to Construction, Exterior Repairs to Second Floor Walkway & First Floor Soffit, 900 E. Park Blvd., Plano to add twenty-three (23) calendar days to completion date for weather delays, Construction & Projects.

					Attachments:
					Memo
					Change Order 2
					Change Order Request

		3.		53432	Change Order No. 9 to Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 2021-239) with Ratcliff Constructors, L.P. to make various changes to the contract, Construction & Projects.

					Attachments:
					Memo
					PCO 27
					PCO 32
					PCO 33
					Change Order 9

		4.		53426	Turnover, Human Resources.

					Attachments:
					Turnover

		5.		53431	Voluntary terminations, Human Resources.

					Attachments:
					Voluntary Terminations

		6.		53434	2023 proposed road projects, Public Works.

					Attachments:
					memo
					List

		7.			Notification of budget adjustment(s)/amendment(s):

			a.	53341	$100,000 to establish the budget for the Local Assistance and Tribal Consistency Fund payments through the U.S. Department of Treasury, Auditor.

					Attachments:
					Court Memo LATCF FYI Budget Est
					PAJ 542 LATCF
					LATCF Budget email 12 6 2022
					Court Order 2022 1146 10 17 LATCF
					Application LATCF signed

			b.	53384	$34,830 for FY2022 to reallocate funds for Alternative Dispute Resolution, Auditor.

					Attachments:
					Memo
					Expense Reallocation
					Journal Proof Report

			c.	53395	$1,138,031 to establish the budget for the FY2023-2024 COVID-19 Detection and Mitigation in Confinement Facilities Grant award through the Texas Department of State Health Service, Auditor.

					Attachments:
					MEMO
					MUNIS PROOF
					REVENUE
					EXPENDITURES
					CONTRACT BUDGET
					COURT ORDER

			d.	53392	$71,597 to establish the budget for the FY2023 District Attorney Victim Assistance Coordinator Program grant, Auditor.

					Attachments:
					MEMO
					MUNIS PROOF
					REVENUES
					EXPENDITURES
					BUDGET SUMMARY
					COURT ORDER

			e.	53390	$75,726 to establish the FY2023 Sheriff's Crime Victim Advocate Program grant, Auditor.

					Attachments:
					MEMO
					MUNIS PROOF
					REVENUES
					EXPENDITURES
					BUDGET SUMMARY
					COURT ORDER

					COMMISSIONERS COURT BUSINESS:

					Public comments related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

1.					Presentation/Recognition:

	a.			53397	Elected Official's Oath's of Office.

2.					Consent Agenda Items:

	a.			53380	Disbursements for the period ending January 3, 2023, Auditor.

					Attachments:
					Court Order 2023-001-01-09
					Disbursements

	b.			53381	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order 2023-002-01-09
					Disbursements

	c.			53420	Tax refunds totaling $39,143.70, Tax Assessor-Collector.

					Attachments:
					Court Order 2023-003-01-09
					CC SUMMARY SHEET

	d.				Advertisement(s):

		1.		53407	Construction, Adult Detention Smoke-Heat Detector Replacement (IFB No. 2023-139), Construction & Projects.

					Attachments:
					Court Order 2023-004-01-09
					Memo
					Legal Notice
					Bid Packet

		2.		53382	Mowing & Trimming of Soil Conservation Structures (IFB No. 2023-138), Public Works.

					Attachments:
					Court Order 2023-005-01-09
					memo
					Legal notice
					Bid packet

		3.		53424	Construction, Emergency Generator Fueling System Replacement (IFB No. 2023-090), Public Works.

					Attachments:
					Court Order 2023-006-01-09
					Memo
					Legal Notice
					Bid Packet

	e.				Award(s):

		1.		53403	County Clerk's Historical School Census Record Preservation Project (Coop Quote No. 2023-157) to Kofile Technologies, Inc. through TXMAS Cooperative Contract No. TXMAS-18-3602, County Clerk.

					Attachments:
					Court Order 2023-007-01-09
					Memo opt 2
					Award Letter.
					Proposal
					2252 Certification
					1295 Form - redacted

		2.		53418	Plumbing Contractor Services (Coop Contract No. 2023-158) to Amundson Plumbing, LLC through Collin County Community College Contract No. 4503, Facilities.

					Attachments:
					Court Order 2023-008-01-09
					MEMO
					Award Letter
					Board Approval - Collin College
					1295 Form
					2252 Form

		3.		53369	Cisco Maintenance for Hardware (Contract No. 2023-128) to Red River Technology, LLC through DIR Contract No. DIR-TSO-4167, and further authorize the Purchasing Agent to finalize and execute Payment Plan Agreement with Key Government Finance, Inc. for same, Information Technology.

					Attachments:
					Court Order 2023-009-01-09
					Purchaser's Certificate
					Award Letter

	f.				Agreement(s):

		1.		53402	Interlocal Agreement with the City of Frisco concerning the Powerline Hike and Bike Trail Project (Bond Project No. OI18PG30), Engineering.

					Attachments:
					Court Order 2023-010-01-09
					ILA
					MEMO
					Funding Court Order

		2.		53417	Interlocal Agreement with the Town of Prosper concerning the First Street Pedestrian & Bicycle Tunnel and Trails Project (Bond Project No. OI18PG33), Engineering.

					Attachments:
					Court Order 2023-011-01-09
					Memo
					ILA
					Funding Court Order

		3.		53419	Agreement to Contribute Right of Way Funds (Fixed Price) with TxDOT for improvements on Highway No. FM 455 at Hurricane Creek for right of way and relocating and adjusting utilities, and budget adjustment in the amount of $32,925 for same, Engineering.

					Attachments:
					Court Order 2023-012-01-09
					Memo
					Agreement
					Journal Proof

	g.				Amendment(s):

		1.		53393	No. 1 to Professional Services, Forensic Engineering Services (RFQ No. 2021-122) with Wiss, Janney, Elstner Associates, Inc. to extend the contract for one (1) year through and including February 21, 2024, revise the hourly billing rates, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.

					Attachments:
					Court Order 2023-013-01-09
					Memo
					Amendment 1
					Rate Revision Request
					2252 Certification
					Form 1295
					Original Agreement

	h.				Change Order(s):

		1.		53408	No. 1 to Printing: General Office Forms (IFB No. 2022-055) with Scott-Merriman, Inc. to add line items to the contract, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order 2023-014-01-09
					Memo
					Contract Change Order
					Tabulation
					1295 Form
					2252 Form

	i.				Contract Renewal(s):

		1.		53412	Forensic Testing of Physical Evidence (Contract No. 2020-151) with Armstrong Forensic Laboratory, Inc. to extend the contract for one (1) year through and including March 31, 2024, District Attorney.

					Attachments:
					Court Order 2023-015-01-09
					Memo
					Contract Renewal
					2252
					1295

	j.				Budget adjustment(s)/amendment(s):

		1.		53436	$7,700 to purchase a computer and iPads for District Courts, 471st District Court.

					Attachments:
					Court Order 2023-016-01-09
					Memorandum
					Journal Proof with Notes

		2.		53430	$7,638 to purchase uniforms for Constable, Precinct 1, Budget.

					Attachments:
					Court Order 2023-017-01-09
					Memo
					Journal Proof

		3.		53435	$1,500 to purchase one (1) iPad for County Court at Law No. 5, County Court at Law No. 1.

					Attachments:
					Court Order 2023-018-01-09
					Memorandum
					Journal Proof with Notes

		4.		53394	$25,680 to reallocate funds for the Spay/Neuter Program, Development Services.

					Attachments:
					Court Order 2023-019-01-09
					Memo_Sapy.Neuter_September 2022
					Final Donations Detail for Sept. 2022 (Period 12)
					Munis GL Account Detail for Sept. 2022 (FY 2022 Period 12)
					Journal Proof with Notes

		5.		53399	$12,000 to budget funds received by Mario Sinacola & Sons Excavating, Inc. for the use of temporary field offices and material/equipment storage, Engineering.

					Attachments:
					Court Order 2023-020-01-09
					MEMO
					RECEIPT FROM MUNIS
					LICENSE AGREEMENT
					COURT ORDER
					JOURNAL PROOF

	k.				Filing of the Minute(s), County Clerk:

		1.		53386	December 5, 2022.

					Attachments:
					Commissioners Court Meeting Minutes, December 5, 2022

		2.		53422	December 12, 2022.

					Attachments:
					Commissioners Court Meeting Minutes, December 12, 2022

	l.				Miscellaneous:

		1.		53438	Redesignation of a portion of CR 483 as Rosewood Dr., a portion of CR 484 as Traditions Dr., and a rural section of new road Grand Ave. in coordination with the City of Lavon, GIS/Rural Addressing.

					Attachments:
					Court Order 2023-023-01-09
					Req Memo
					City Ordinance
					map 2L1
					map 2M4
					map 2M3

		2.		53404	Computer and Internet Use Policy, Information Technology.

					Attachments:
					Court Order 2023-024-01-09
					Court Memo
					Policy Document
					Redline Policy Document
					PDF Redline

		3.		53383	Partial road closure (right lanes) of County Roads 134, 132, 138, 178, 179, 176, 177 and 135 on April 2, 2023 to facilitate the Texas High School Cycling League bicycle race, Public Works.

					Attachments:
					Court Order 2023-025-01-09
					memo
					Map

		4.		53396	Acceptance of the BuyBoard Purchasing Cooperative rebate in the amount of $10,707 to be deposited in the Going the Extra Mile Employee Incentive Program line item, and budget amendment for same, Purchasing.

					Attachments:
					Court Order 2023-026-01-09
					Memo
					BuyBoard Rebate Letter
					Rebate Report
					Deposit Information
					Journal Proof with Notes

		5.		53276	Payment of various invoices in the amount of $22,616.90 utilizing Inmate Commissary Funds, Sheriff.

					Attachments:
					Court Order 2023-027-01-09
					Memo
					1. Academy Invoice
					2. Dish Invoice 1
					3. Dish Invoice 2
					SCORE Docs

		6.		53391	Grant application for the FY2022 State Criminal Alien Assistance Program grant through the Bureau of Justice Assistance, Grants Management System, Sheriff.

					Attachments:
					Court Order 2023-028-01-09
					Memo
					Grant Summary Form FY 2022
					SCAAP Application Notification Email
					Grant Review Committee Form

		7.		53400	2023 Collin County Historical Commission historic tax abatement recommendations, Special Projects.

					Attachments:
					Court Order 2023-029-01-09
					Agenda Memo
					Tax Abatement Report 2023
					Tax Abatement Denials
					Tax Abatement Recommendations

		8.		53366	Employee reclassifications and retitles effective January 9, 2023, Human Resources.

					Attachments:
					Court Order 2023-030-01-09

		9.		53415	Employee salary changes for wage movement adjustments effective January 9, 2023, Human Resources.

					Attachments:
					Court Order 2023-031-01-09

		10.		53449	Personnel Appointments, Human Resources.

					Attachments:
					Court Order 2023-032-01-09
					Personnel Appointments

		11.		53450	Personnel Changes, Human Resources.

					Attachments:
					Court Order 2023-033-01-09
					Personnel Changes

3.					General Discussion Items:

					Presentation, discussion and any action regarding:

	a.			53446	Boards & Commissions Appointments, Commissioners Court.

					Attachments:
					Court Order 2023-034-01-09

	b.				Judicial Facilities & Operations:

		1.		53317	Additional District Courts, 366th District Court.

					Attachments:
					Memorandum
					Presentation
					Presentation 2
					E-mail
					Collin Co TR Analysis v3 12-22-2022.pdf

		2.		53377	Reporting structure of Bailiffs, Commissioners Court.

		3.		53378	Courtroom utilization and additions, Commissioners Court.

		4.		53379	Courthouse security, Commissioners Court.

4.					Executive Session Items:

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.

					Public Comments not related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2023 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.