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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
September 25, 2023, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Commissioner Fletcher

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag –  Commissioner Hale
 
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 54775   Personnel Appointments, Human Resources. 
 
Attachments:
Appointments
 
2. 54776   Personnel Changes, Human Resources. 
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION:
 
1. 54670   P-Card disbursement, Auditor. 
 
Attachments:
P-card Disbursements
 
2. 54712   Intra-County account transfers transmitted September 7, 2023, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 09/07/2023
 
3. 54711   Addendum No. 1, No. 2, No. 3, No. 4 and No. 5 to Construction, Building Automation System Upgrades (IFB No. 2022-292) to make various changes to the Invitation For Bid, Purchasing. 
 
Attachments:
Addendum No. 1
Addendum No. 2
Addendum No. 3
Addendum No. 4
Addendum No. 5
 
  COMMISSIONERS COURT BUSINESS:
 
  Public comments related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
1.   Consent Agenda Items:
 
a. 54682   Disbursements for the period ending September 19, 2023, Auditor.
 
Attachments:
Court Order 2023-868-09-25
Disbursements
 
b. 54683   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2023-869-09-25
Indigent Defense Disbursements
 
c. 54704   Tax refunds totaling $55,224.44, Tax Assessor-Collector. 
 
Attachments:
Court Order 2023-870-09-25
CC SUMMARY SHEET
 
d.   Advertisement(s):
 
1. 54744   Veterinary and Animal Care Supplies (IFB No. 2023-176), Development Services. 
 
Attachments:
Court Order 2023-871-09-25
Department Memo
Legal Notice
Bid Packet
 
2. 54637   Construction, Collin County Outer Loop Segment 3C from FM 2478 to US 75 (IFB No. 2023-303), Engineering. 
 
Attachments:
Court Order 2023-872-09-25
MEMO
OL Location Map
Legal Notice
Bid Packet
Journal Proof 218
Journal Proof 634
 
e.   Award(s):
 
1. 54666   Professional Services, Surveying (RFQ No. 2023-240), and further authorize the Purchasing Agent to finalize and execute Personal Services Agreement for same, Engineering. 
 
Attachments:
Court Order 2023-873-09-25
 
2. 54700   Construction, Building Automation System Upgrades (IFB No. 2022-292) to various vendors, Facilities. 
 
Attachments:
Court Order 2023-874-09-25
MEMO
Contract Data Sheet
Bid Tabulation
Award Letter (QBS)
Construction Agreement (QBS)
2252 Certification
1295 Form - redacted (QBS)
Award Letter (HTS)
Construction Agreement (HTS)
2252 Certification HTS
1295 Form - redacted (HTS)
 
3. 54679   Law and Mobile (MDC) Software Maintenance (Contract No. 2023-419) to Integrated Computer Systems, Inc., Information Technology. 
 
Attachments:
Court Order 2023-875-09-25
Court Memo
Quote Document
Sole Source Court Order
2252 Certification
1295 Form - redacted
 
4. 54680   ICS CAD Software Maintenance (Contract No. 2023-420) to Integrated Computer Systems, Inc., Information Technology. 
 
Attachments:
Court Order 2023-876-09-25
Court Memo
Quote Document
Sole Source Court Order
2252 Certification
1295 Form - redacted
 
5. 54699   Fleet Parts & Supplies (Contract No. 2023-335) to various vendors, Public Works. 
 
Attachments:
Court Order 2023-877-09-25
memo
Bid tab
22525 - primary
2252 - secondary
 
f.   Agreement(s):
 
1. 54527   Memorandum of Understanding between the Collin County Adult Mental Health Court (AMHC) and the Collin County Mental Health Retardation Center d/b/a LifePath Systems (Contract No. 2023-321) to provide services and supervision for participants in AMHC, 219th District Court. 
 
Attachments:
Court Order 2023-878-09-25
Department Memo
Memorandum of Understanding
 
2. 54667   Interlocal Agreement with the North Central Texas Emergency Communications District for local addressing and GIS services through and including September 30, 2025, Information Technology.  
 
Attachments:
Court Order 2023-879-09-25
2024-2025 ILA
Request Memo
Attachment A: GIS Data Quality Control Standards
Attachment B: GIS Disbursement Maint. Model
 
g.   Amendment(s):
 
1. 54676   No. 1 to Chiller Maintenance (Contract No. 2022-453) with Johnson Controls, Inc. to amend service agreement terms, extend the contract for one (1) year through and including September 30, 2024, and further authorize the Purchasing Agent to finalize and execute same, Facilities.
 
Attachments:
Court Order 2023-880-09-25
Memo
Central Plant Amendment 1
Minimum Security Amendment 1
Central Plant Agreement
Minimum Security Agreement
2252 Form
 
2. 54713   No. 1 to Elevator Maintenance and Repairs (Contract No. 2022-422) with TK Elevator Corporation to provide various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Facilities.
 
Attachments:
Court Order 2023-881-09-25
Memo
Amendment 1
TKE Original Agreement
2252 Form
1295 Form
 
3. 54703   No. 1 to Inmate Health Care Medical Services (Contract No. 2022-061) with WellPath, LLC to increase compensation 1.8%, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order 2023-882-09-25
Memo
Healthcare Memo
Amendment No. 1
Proposal
Health Services Agreement
2252 Certification
1295 Form - redacted
 
4. 54756   No. 3 to Enterprise Evidence Management System (RFP No. 2018-048) with Foray Technologies, LLC to add system storage, and further authorize the Purchasing Agent to finalize and execute same, Information Technology. 
 
Attachments:
Court Order 2023-883-09-25
Court Memo
Amendment No. 3
Quote Document
Original Contract
2252 Certification
1295 Form - redacted
 
5.   No. 3 to Interlocal Jail Services Agreement to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY2024, and further authorize the Purchasing Agent to finalize and execute same, Sheriff: 
 
a. 54605   City of Anna (Contract No. 2020-409).
 
Attachments:
Court Order 2023-884-09-25
Memo
Amendment
FY 2024 Fees
Original Agreement
 
b. 54689   Anna ISD (Contract No. 2020-334).
 
Attachments:
Court Order 2023-885-09-25
Memo
Amendment
FY 2024 Fees
Original Agreement
 
c. 54690   Community ISD (Contract No. 2020-365). 
 
Attachments:
Court Order 2023-886-09-25
Memo
Amendment
FY 2024 Fees
Original Agreement
 
d. 54707   Dallas Area Rapid Transit (Contract No. 2020-367). 
 
Attachments:
Court Order 2023-887-09-25
Memo
Amendment
FY 2024 Fees
Original Agreement
 
e. 54706   Town of Fairview (Contract No. 2020-420).
 
Attachments:
Court Order 2023-888-09-25
Memo
Amendment
FY 2024 Fees
Original Agreement
 
f. 54692   City of Farmersville (Contract No. 2020-359).
 
Attachments:
Court Order 2023-889-09-25
Memo
Amendment
FY 2024 Fees
Original Agreement
 
g. 54691   Farmersville ISD (Contract No. 2020-395).
 
Attachments:
Court Order 2023-890-09-25
Memo
Amendment
FY 2024 Fees
Original Agreement
 
h. 54694   City of Lavon (Contract No. 2020-348).
 
Attachments:
Court Order 2023-891-09-25
Memo
Amendment
FY 2024 Fees
Original Agreement
 
i. 54695   City of Lucas (Contract No. 2020-363).
 
Attachments:
Court Order 2023-892-09-25
Memo
Amendment
FY 2024 Fees
Original Agreement
 
j. 54693   City of McKinney (Contract No. 2020-343).
 
Attachments:
Court Order 2023-893-09-25
Memo
Amendment
FY 2024 Fees
Original Agreement
 
k. 54603   City of Melissa (Contract No. 2020-330). 
 
Attachments:
Court Order 2023-894-09-25
Memo
Signed Amendment
FY 2024 Fees
Original Agreement
 
l. 54606   City of Parker (Contract No. 2021-005).
 
Attachments:
Court Order 2023-895-09-25
Memo
Amendment
FY 2024 Fees
Original Agreement
 
m. 54696   City of Princeton (Contract No. 2020-361).
 
Attachments:
Court Order 2023-896-09-25
Memo
Fully executed agreement
Amendment
FY 2024 Fees
Original Agreement
 
n. 54698   Town of Prosper (Contract No. 2020-347).
 
Attachments:
Court Order 2023-897-09-25
Memo
Amendment
FY 2024 Fees
Original Agreement
 
o. 54604   Town of St. Paul (Contract No. 2020-371).
 
Attachments:
Court Order 2023-898-09-25
Memo
Signed Amendment
FY 2024 Fees
Original Agreement
 
p. 54697   City of Wylie (Contract No. 2020-337).
 
Attachments:
Court Order 2023-899-09-25
Memo
Amendment
FY 2024 Fees
Original Agreement
 
6. 54663   No. 5 to AiLIS Software Maintenance Services for County Clerk (Contract No. 2017-022) with Granicus, LLC to extend the contract for one (1) year through and including September 30, 2024, and further authorize the Purchasing Agent to finalize and execute same, County Clerk. 
 
Attachments:
Court Order 2023-900-09-25
Memo
Amendment No. 5
Proposal for Services
1295 Form - redacted
2252 Certification
 
h.   Change Order(s):
 
1. 54759   No. 17 to Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 2021-239) with Ratcliff Constructors, L.P. to make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects. 
 
Attachments:
Court Order 2023-901-09-25
Memo
Contract Modification Sheet
PCO 61
PCO 64
2252
1295
 
i.   Contract Renewal(s):
 
1. 54721   HVAC Maintenance and Repairs (Contract No. 2021-244) with Assured Mechanical Solutions, LLC to extend the contract for one (1) year through and including September 30, 2024, Facilities. 
 
Attachments:
Court Order 2023-902-09-25
MEMO
AM Contract Renewal
2252 Form
1295 Form
 
2. 54723   HVAC Maintenance and Repairs (Contract No. 2021-244) with Houk Air Conditioning, Inc. to extend the contract for one (1) year through and including September 30, 2024, Facilities. 
 
Attachments:
Court Order 2023-903-09-25
MEMO
Renewal Letter 2
2252 Form
1295 Form
 
3. 54724   Fire Alarm/Fire Sprinkler Inspections, Testing, Maintenance and Repairs (Contract No. 2022-259) with Star Asset Security, LLC to extend the contract for one (1) year through and including September 30, 2024, Facilities. 
 
Attachments:
Court Order 2023-904-09-25
Memo
Renewal Letter 1
2252 Form
1295 Form
 
4. 54778   Fire Alarm/Fire Sprinkler Inspections, Testing, Maintenance and Repairs (Contract No. 2022-259) with American Fire Protection Group, Inc. to extend the contract for one (1) year through and including September 30, 2024, Facilities. 
 
Attachments:
Court Order 2023-905-09-25
Memo
Renewal Letter 1
2252 Form
1295 Form
 
5. 54678   Software Maintenance for Brazos eCitation (Contract No. 02130-11) with Tyler Technologies, Inc. to extend the contract for one (1) year through and including August 31, 2024, Information Technology. 
 
Attachments:
Court Order 2023-906-09-25
Memo
eCitation FY24
Sole Source Court Order
2252 Certification
 
6. 54673   Prisoner Transport (Contract No. 2021-238) with US Corrections, LLC to extend the contract for one (1) year through and including September 30, 2024, Sheriff. 
 
Attachments:
Court Order 2023-907-09-25
Memo
Renewal Letter
1295 Form
2252 Form
 
j.   Budget adjustment(s)/amendment(s):
 
1. 54741   $701,511 to increase Maintenance & Operations to cover FY2023 expenses for Jail Operations, Sheriff. 
 
Attachments:
Court Order 2023-908-09-25
Memo
Journal Proof 1344
Journal Proof 1415
Budget Adjustment
 
k.   Receive and File, Auditor:
 
1. 54745   CSCD (FY2020).
 
Attachments:
Court Order 2023-909-09-25
Comprehensive Audit - FY20 - CSCD - Kim
 
2. 54749   Juvenile Probation (FY2021).
 
Attachments:
Court Order 2023-910-09-25
Comprehensive Audit - FY21 - Juv. Prob. - Hadnot
 
3. 54746   Myers Park (FY2021).
 
Attachments:
Court Order 2023-911-09-25
Comprehensive Audit - FY21 - Myers Park - Daugherty
 
4. 54747   District Attorney (FY2022). 
 
Attachments:
Court Order 2023-912-09-25
Comprehensive Audit - FY22 - DA - Willis
 
5. 54748   Justice of the Peace, Precinct 4 (FY2022).
 
Attachments:
Court Order 2023-913-09-25
Comprehensive Audit - FY22 - JP4 - Venegoni
 
l.   Miscellaneous:
 
1. 54668   Adoption of the FY 2024 Fee Schedule, Budget. 
 
Attachments:
Court Order 2023-914-09-25
FY 2024 Proposed Fee Schedule
FY 2024 Proposed Changes from FY 2023
Compiled Signed Department Approval Forms
 
2. 54653   Voting precinct boundary changes, Elections.
 
Attachments:
Court Order 2023-915-09-25
Department Memo
Boundary Changes to Voting Precincts
 
3. 54705   Acceptance of the FY2022 State Criminal Alien Assistance Program Grant award in the amount of $139,207, Sheriff. 
 
Attachments:
Court Order 2023-916-09-25
Memo
Award Notice
Grant Summary Forms
Grant review committee form
 
4. 54753   FY 2024 Non-Pay for Performance salary increases, Human Resources. 
 
Attachments:
Court Order 2023-917-09-25
 
5. 54755   FY 2024 Pay for Performance salary increases, Human Resources. 
 
Attachments:
Court Order 2023-918-09-25
 
6. 54774   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2023-919-09-25
Appointments
 
2.   General Discussion Items:
 
  Presentation, discussion and any action regarding:
 
a. 54813   County website update, Administrative Services. 
 
b. 44358   Conference of Urban Counties update, Commissioner, Precinct 1. 
 
Attachments:
Agenda Packet
 
3.   Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
 
  Public Comments not related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2023 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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