Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney September 25, 2017 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Hill Pledge of Allegiance – Commissioner Webb Pledge of Allegiance to the Texas Flag – Judge Self

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		43817	Personnel Appointments, Human Resources.

					Attachments:
					Personnel Appointments

		2.		43818	Personnel Changes, Human Resources.

					Attachments:
					Personnel Changes

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Agenda Items

		2.		43788	Addendum No. 1 to Collin County Justice Center, AHU-1 Heat Exchanger Replacement (IFB No. 2017-278) to add the Pre-Bid Sign-In Sheet to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum 1
					Pre-Bid Sign-In Sheet

		3.		43758	Award Furniture, Detention Grade Day Room Tables & Shelves (IFB No. 2017-324) in accordance with Vernon's Texas Codes Annotated Subchapter C, Section 351.0415 to Correctional Technologies, Inc., Sheriff.

					Attachments:
					Correction Tech
					Bid Award Spreadsheet

		4.			Notification of budget adjustment(s)/amendment(s), Auditor:

			a.	43762	$31,800 to establish the budget for the FY 2018 Teen Court – Substance Abuse and Mental Health Evaluation and Treatment Grant.

					Attachments:
					Budget Establishment Memo
					Statement of Grant Award
					Budget - Expenditures
					Budget - Revenue
					Budget Detail

			b.	43793	$50,000 to establish the budget for the FY 2018 Juvenile Drug Court–SOAR Program Grant.

					Attachments:
					Budget Memo
					Budget Revenue
					Budget Expenditures
					Statement of Grant Award

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition.

4.					Consent agenda to approve:

	a.			43750	Disbursements for the period ending September 19, 2017, Auditor.

					Attachments:
					Court Order
					Disbursements

	b.			43804	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order
					FY2017 Court Appointed Representation Disbursements period ending 09.12.2017 for 09.25.2017

	c.			43666	Tax refunds totaling $271,385.74, Tax Assessor/Collector.

					Attachments:
					Court Order
					SUMMARY SHEET 9/25/17

	d.				Advertisement(s):

		1.		43754	Construction, Myers Park Hardscape Improvements (IFB No. 2017-322), Construction & Projects.

					Attachments:
					Court Order
					Memo
					Bid Packet

		2.		43756	Construction, Roof Recovery For Collin County Justice Center (IFB No. 2017-343), Construction & Projects.

					Attachments:
					Court Order
					Memo
					Bid Packet

	e.				Award(s):

		1.		43789	Insurance, Property, Boiler and Machinery (RFP No. 2017-271), Human Resources.

					Attachments:
					Court Order

		2.		43790	Insurance, Workers’ Compensation Excess Liability (RFP No. 2017-270), Human Resources.

					Attachments:
					Court Order

		3.		43783	Road Materials, Emulsified Asphalt (IFB No. 2017-310) to Ergon Asphalt & Emulsions, Inc., Public Works.

					Attachments:
					Court Order
					Memo
					Contract Data
					Bid award spreadsheet
					1295 form
					2270 form
					2252 form
					Award Letter - Ergon

	f.				Agreement(s):

		1.		43561	Interlocal Cooperation Agreement for Law-Enforcement Services with the Blue Ridge ISD to provide a licensed peace officer as a School Resource Officer (SRO) for a full-time assignment at Blue Ridge ISD, further approve the creation of a Deputy Sheriff position and budget amendment in the amount of $6,369 for same, Sheriff.

					Attachments:
					Draft Court Order
					Memo
					Interlocal Cooperation Agreement
					memo for new position
					New position annual salary & benefits
					budget amendment

		2.		43561	Interlocal Cooperation Agreement for Law-Enforcement Services with the Blue Ridge ISD to provide a licensed peace officer as a School Resource Officer (SRO) for a full-time assignment at Blue Ridge ISD, further approve the creation of a Deputy Sheriff position and budget amendment in the amount of $6,369 for same, Sheriff.

					Attachments:
					Draft Court Order
					Memo
					Interlocal Cooperation Agreement
					memo for new position
					New position annual salary & benefits
					budget amendment

	g.				Amendment(s):

		1.		43715	No. 2 to Collin County Mobility Plan Additional Demographics and Travel Demand Modeling Services with Jacobs Engineering Group, Inc. (AGR No. 2015-188) for additional travel demand modeling to support the US380 Feasibility Analysis, budget amendment in the amount of $70,070 and further authorize the Purchasing Agent to finalize and execute same, Engineering.

					Attachments:
					Court Order
					Agenda memo
					Amendment No. 2
					Jacobs proposal Task 4.5
					Form 1295
					2252 Verification

		2.		43747	No. 12 to the Agreement, Interlocal with the North Texas Municipal Water District (NTMWD) for Participation in Collin County Clean-Up Day to extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Public Works.

					Attachments:
					Court Order
					Memo
					Amendment 12 form

	h.				Change Order(s):

		1.		43738	No. 1 to Supplies: Veterinary and Animal Care (Contract No. 2017-074) with C. Specialties, Inc. to delete various items from the contract, extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order
					Dept Memo
					Change Order No. 1
					1295
					Chapter 2270 - Verification
					Chapter 2270 - Certification

		2.		43741	No. 1 to Supplies: Veterinary and Animal Care (Contract No. 2017-074) with Intervet, Inc. dba Merck Animal Health to add items to the contract, extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order
					Memo
					Change Order No. 1
					New Item Eval Spreadsheet
					1295
					Chapter 2270 Verification
					Chapter 2252 Certification

		3.		43742	No. 1 to Supplies: Veterinary and Animal Care (Contract No. 2017-074) with Midwest Veterinary Supply, Inc. to add various items to the contract, extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order
					Memo
					Change Order No. 1
					New Item Evaluation Spreadsheet
					1295
					Chapter 2270
					Chapter 2252 Certification

		4.		43743	No. 1 to Supplies: Veterinary and Animal Care (Contract No. 2017-074) with NAO Global Health LLC to add various items to the contract, extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order
					Memo
					Change Order No. 1
					New Item Evaluation Spreadsheet
					1295
					Chapter 2270 Verification
					Chapter 2252 Certification

		5.		43795	No. 2 to Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Bob Barker Company, Inc. to add items to the contract, extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order
					Dept Memo
					Change Order No. 2
					Item Evaluation Spreadsheet
					1295
					Chapter 2270
					Chapter 2252

		6.		43794	No. 4 to Supplies: Jail and Personal Inmate (IFB No. 2014-122) with ICS Jail Supplies, Inc. to add various items to the contract, extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order
					Dept Memo
					Change Order No. 4
					Item Evaluation Sheet
					1295
					Chapter 2270
					Chapter 2252

	i.				Contract Renewal(s):

		1.		43737	Supplies: Veterinary and Animal Care (Contract No. 2017-074) with Boxes 4 U, Inc. to extend the contract for one (1) year through and including September 30, 2018, Development Services.

					Attachments:
					Court Order
					Dept Memo
					Contract
					1295
					Chapter 2270 Verification
					Chapter 2252 Certification

		2.		43740	Supplies: Veterinary and Animal Care (Contract No. 2017-074) with Infinity Supply & Service, Inc. to extend the contract for one (1) year through and including September 30, 2018, Development Services.

					Attachments:
					Court Order
					Dept Memo
					Contract
					1295
					Chapter 2270 Verification
					Chapter 2252 Certification

		3.		43798	Services: Body Repair and Painting for Light, Medium & Heavy Duty Vehicles (IFB No. 2015-145) with JD Ferguson Investments, Inc. dba Metro Fleet Collision Repair to extend the contract for one (1) year through and including September 30, 2018, Public Works.

					Attachments:
					Court Order
					Memo
					Contract Renewal
					Form 1295
					Chapter 2270 Verification
					Chapter 2252 Certification

		4.		43792	Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Acme Supply Co., LTD to extend the contract for one (1) year through and including September 30, 2018, Sheriff.

					Attachments:
					Court Order
					Dept Memo
					Renewal
					1295
					Chapter 2270
					Chapter 2252

		5.		43791	Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Tabb Textiles Co., Inc. to extend the contract for one (1) year through and including September 30, 2018, Sheriff.

					Attachments:
					Court Order
					Dept Memo
					Renewal 10
					1295
					Chapter 2270 Certification
					Chapter 2252 - Verification

		6.		43721	Uniforms: Honor Guard (IFB No. 2017-175) with Red the Uniform Tailor Inc. to extend the contract for one (1) year through and including September 30, 2018, Sheriff.

					Attachments:
					Court Order
					Memo
					Renewal Letter
					Form 1295
					Form 2270
					2252 Form

	j.				Ratification of the County Judge's prior approval:

		1.		43761	Acceptance of the FY2018 Teen Court – Substance Abuse and Mental Health Evaluation and Treatment Grant through the Office of the Governor, Criminal Justice Division, Auditor.

					Attachments:
					Court Order
					Ratification Memo
					Statement of Grant Award
					Letter
					Responsibilities
					Grant Review Committee Form

	k.				Filing of the Minute(s), County Clerk:

		1.		43731	September 5, 2017 Special Session.

					Attachments:
					Minutes

	l.				Miscellaneous

		1.		43626	Designation of the FY2018 Commissioners Court regular term meeting dates and time, Commissioners Court.

					Attachments:
					Court Order
					Proposed Court Dates

		2.		43808	Sale of property located in Windmill Estates Addition, McKinney, Texas (Lot 35, Volume 2541, Page 115) as recorded in the Collin County Deed Records to David Holloway upon the payment of $24,000 and further accept the reduced Demolition Lien from $7,240.61 to 4,914.88, County Judge.

					Attachments:
					Court Order
					Letter
					Distribution of Proceeds
					Deed without Warranty

		3.		43807	Sale of property located 926 E. Gerrish Street, McKinney, Texas (Lot 13B, Block 2, Russell #4 Addition, Volume 488, Page 103) as recorded in the Collin County Deed Records to K.R.E.I.G, LLC upon the payment of $9,000, County Judge.

					Attachments:
					Court Order
					Letter
					Distribution of Proceeds
					Deed without Warranty

		4.		43764	Election Day Vote Centers and Early Voting Calendar of locations, dates and times for the November 7, 2017 Constitutional Amendment/Special Election, Elections.

					Attachments:
					Court Order
					Department Memo
					Election Day Vote Centers
					Early Voting Calendar

		5.		43769	Utilization of Department of Information Resources, IT Staffing contracts for PeopleSoft Development Services and budget amendment in the amount of $493,766 for same, Information Technology.

					Attachments:
					Court Order
					Dept Memo
					Budget Amendment
					Contract Data
					C&T Letter
					PMCS Letter
					Email Confirmation of Letters
					PMCS - Screen shot
					C&T Screenshot
					C&T 1295
					1295 - PMCS
					C&T - Chapter 2270
					PMCS - Chapter 2270
					C&T Chapter 2252
					PMCS Chapter 2252

		6.		43799	Reject all bids received for Services: Body Repair and Painting for Light, Medium & Heavy Duty Vehicles (IFB No. 2017-214), Public Works.

					Attachments:
					Court Order
					Memo

		7.		43727	Disposal of mobile shelving units in the District Clerk's office per VTCA LGC 263.152(a)(3), Purchasing.

					Attachments:
					Court Order
					DC shelving dispose
					shelving 2
					shelving 4

		8.		43694	Acceptance of the 2017/2018 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $16,960 and approval of the Interlocal Agreement and the Memorandum of Understanding with the cities of Plano and McKinney, Sheriff.

					Attachments:
					Court Order
					Memo
					Grant Summary
					Interlocal Agreement
					Memorandum of Understanding
					Grant review committee form

		9.		43719	Purchase an AFIS workstation for the Sheriff’s Office and further declare NEC Corporation of America as the sole source provider and grant an exemption from the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(7)(A), Sheriff.

					Attachments:
					Court Order
					Department Memo
					CID Memo
					Upgrade Letter from State
					Sole Source Memo
					Sole Source Affidavit
					NEC Quote
					AFIS supporting emails
					1295
					Chapter 2270 Verification
					Chapter 2252 Verification

		10.		43819	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointments

		11.		43820	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				43797	Award Road Materials, Asphaltic Concrete (IFB No. 2017-227) to various vendors, Public Works.

					Attachments:
					Court Order
					Memo
					Contract Data
					Asphaltic Concrete Spreadsheet
					1295 form Austin Asphalt
					2270 form Austin Asphalt
					2252 cert Austin Asphalt
					Award Letter Austin Asphalt
					1295 form Lane
					2270 form Lane
					2252 cert Lane
					Award Letter Lane
					1295 form TexasBit
					2270 form TexasBit
					2252 cert TexasBit
					Award Letter TexasBit

6.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.