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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
December 17, 2018
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Fletcher

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Hale
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 45917   Personnel Appointments, Human Resources.
 
Attachments:
Personnel Appointments
 
2. 45918   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2.   Addenda:
 
a. 45897   No. 1 to Janitorial Supplies (IFB No. 2018-251) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum No. 1
Attachment A
 
b. 45898   No. 1 to Signs, Sign Materials, & Barriers (IFB No. 2018-260) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum No. 1
 
3. 45877   P–Card Disbursements, Auditor.
 
Attachments:
P-Card Disbursements
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 45818   Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association presented to the Collin County Auditor's Office by Judge Benjamin Smith, Auditor.
 
Attachments:
memo for presentation of GFOA award for CAFR
GFOA FY2017 Comprhensive Annual Financial Report Certificate
 
b. 45912   Retirement plaque for Judge Keith Self, Commissioners Court.
 
c. 45899   Retirement plaque for Judge John Payton, Justice of the Peace, Precinct 1.
 
4.   Consent agenda to approve:
 
a. 45867   Disbursements for the period ending December 11, 2018, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 45868   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2019 Court Appointed Representation Disbursements for 12.17.18 Court
 
c. 45832   Tax refunds totaling $393,826.52, Tax Assessor/Collector.
 
Attachments:
Court Order
Summary sheet 12/17/18
 
d.   Award(s):
 
1. 45857   Professional Services, General Civil Engineering Consulting (RFQ No. 2018-359) and further authorize the Purchasing Agent to finalize and execute the Engineering Services Agreement, Engineering.
 
Attachments:
agenda memo
Scoring Summary
 
2. 45876   Declare GreyHeller, LLC dba Appsian as the sole source provider for Peoplesoft ERP Firewall and grant an exemption from the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(7)(A), approval to award Peoplesoft ERP Firewall (Contract No. 2019-083) to GreyHeller LLC dba Appsian and further authorize the Purchasing Agent to finalize and execute the Software License Agreement, Information Technology.
 
Attachments:
Court Order
PS_Firewall_Contract_Memo
Purchasing Memo
Sole Source Affidavit
Agreement
1295
HB89
2252
 
3. 45893   Insurance, Stop Loss for Medical and Pharmacy (RFP No. 2018-341), Human Resources.
 
Attachments:
Court Order
 
4. 45866   Right Of Way Acquisition Consultant (RFP No. 2018-310) and further authorize the Purchasing Agent to finalize and execute the Right Of Way Acquisition Services Agreement, Special Projects.
 
Attachments:
Court Order
Scoring Summary
 
e.   Agreement(s):
 
1. 45875   Motor Vehicle License Agreement with Toyota Motor Credit Corporation (TMCC) to establish TMCC with access to Web Dealer for motor vehicle registrations and title transfers, Administrative Services.
 
Attachments:
Court Order
Motor Vehicle License Agreement
 
2. 45896   Scope and fee from Binkley & Barfield, Inc. for the improvements to Orr Road (CR317) and further authorize the Purchasing Agent to finalize and execute the Engineering Services Agreement, Public Works.
 
Attachments:
Court Order
Memo
Engineering Contract
Engineering Services Agreement
Form 1295
2252 Certification
2270 Verification
Court Order _Selection
 
3. 45892   Interlocal Agreement to Facilitate Road Improvements on Orr Road with the Town of Fairview and the North Texas Municipal Water District, Public Works.
 
Attachments:
Court Order
memo
Interlocal Agreement
 
4. 45871   Interlocal Cooperation Agreement for Jail Services with Wise County effective October 1, 2018 through and including September 30, 2019, Sheriff.
 
Attachments:
Court Order
SO Memo
Interlocal Agreement
 
5. 45904   Interlocal Cooperation Agreement with the Town of Little Elm for Teen Court Services, Teen Court.
 
Attachments:
Court Order
Interlocal Agreement
 
6.   Interlocal Agreement(s) for the Provision of Ambulance Services effective November 1, 2018 through and including October 31, 2019, Fire Marshal:
 
a. 45879   City of Blue Ridge.
 
Attachments:
Court Order
memo to court
Ambulance Svc-ILA-Blue Ridge
Exhibit A
 
b. 45880   City of Farmersville.
 
Attachments:
Court Order
memo to court
Ambulance Svc-ILA-Farmersville
Exhibit A
 
c. 45881   City of Josephine.
 
Attachments:
Court Order
memo to court
Ambulance Svc-ILA-Josephine
Exhibit A
 
d. 45882   City of Lowry Crossing.
 
Attachments:
Court Order
memo to court
Ambulance Svc-ILA-Lowry Crossing
Exhibit A
 
e. 45883   City of Melissa.
 
Attachments:
Court Order
memo to court
Ambulance Svc-ILA-Melissa
Exhibit A
 
f. 45884   City of Nevada.
 
Attachments:
Court Order
memo to court
Ambulance Svc-ILA-Nevada
Exhibit A
 
g. 45885   City of Princeton.
 
Attachments:
Court Order
memo to court
Ambulance Svc-ILA-Princeton
Exhibit A
 
f.   Amendment(s):
 
1. 45890   No. 1 to Services, Professional Audit (RFP No. 2016-161) with Pattillo, Brown & Hill, L.L.P. to make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Auditor.
 
Attachments:
Court Order
 
g.   Contract Renewal(s):
 
1. 45886   Insurance, Short & Long Term Disability (RFP No. 2014-303) with Aetna Life Insurance Company to extend the contract for one (1) year through and including December 31, 2019, Human Resources.
 
Attachments:
Court Order
Court Memo
Renewal
HB89
2252
 
h.   Ratification of the County Administrator's prior approval:
 
1. 45863   $18,000,000 to establish and allocate funds for the Tax Note Projects, Budget.
 
Attachments:
Court Order
budget amendment
 
i.   Budget adjustment(s)/amendment(s):
 
1. 45895   $5,670 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
Back-up
MUNIS
 
2. 45859   $143,848 to pay the Texas Department of Transportation (TxDOT) the remaining balance of the County’s 10% Right of Way participation on FM2514 to east of Lavon Pkwy, Engineering.
 
Attachments:
Court Order
agenda memo
TxDOT letter and agreement
Budget adjustment
 
3. 45865   $427,382 to budget the Town of Prosper’s contribution for the construction of First Street (DNT Intersection Improvements), Engineering.
 
Attachments:
Court Order
Agenda memo
First St_DNT Intersection Improv
Budget Adjustment
Change Order w/ Cost
 
j.   Receive and File, Auditor:
 
1. 45900   Investment Report (4th Quarter FY 2018).
 
Attachments:
Court Order
Memo
FY2018 4th Quarterly Investment Report
 
2. 45878   Monthly Financial Reports for September 2018.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for September
September 2018 Balance Sheet
September 2018 Revenues, Expenditures and Changes in Fund Balance
September 2018 Cash and Investments
September 2018 Year to Date Schedule of Transfers
September 2018 Schedule of Long Term Debt
September 2018 Commissioners Court Approved Expenditures Budgets
September 2018 Employee Insurance Fund
Employee Medical Oct 2018
 
k.   Miscellaneous
 
1. 45776   Adoption of the 2019 Investment Policy, Auditor.
 
Attachments:
Court Order
2019 Investment Policy Memo
2019 Investment Policy Markup
2019 Investment Policy Proposed
 
2. 45887   Final Plat for Pinkus Addition (Lots 1 and 2, Block A), Engineering.
 
Attachments:
Court Order
memo
Location Map
Final Plat
 
3. 45783   Final Plat for Providence Point, Phase 1 (Lots 37-103), Engineering.
 
Attachments:
Court Order
Memo
Location Map
Final Plat Phase 1
 
4. 45862   Grant an exemption to the bid process per VTCA Local Government Code 262.024(4), a personal or professional service, for Wilkins Finston Friedman Law Group, LLP for legal services and further authorize the Purchasing Agent to finalize and execute the agreement for same, Human Resources.
 
Attachments:
Court Order
Letter of Engagement
 
5. 45919   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
6. 45920   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 45888   Proposed utilization of 2018 County Bond Election proceeds, Engineering.
 
Attachments:
Court Order
agenda memo
Summary of Court Approval 12-17-2018
Summary of Cost Estimates
Proposition A First Year Sale
Proposition B First Year Sale
Criteria for City Projects for 2018 Bond Program, v4
 
6. 45936   Creation of Magistrate positions, County Judge.
 
Attachments:
Email
proposed magistrate bill (gh rev 12.11.18)
 
7. 45935   Creation of District Courts, Commissioner, Precinct 3.
 
Attachments:
Presentation
DH Model Workup V3 for Agenda
2018-12-10 Legislative Agenda Update Final
 
8. 45901   Consolidation of a Secretary position (grade 532) and an Administrative Secretary position (grade 534) for the creation of a Budget Tech position (grade 536) and budget amendment for same, Sheriff.
 
Attachments:
Court Order
Sheriff's memo
BA Journal Proof
 
9. 45833   2019 Employee Reclassifications and Retitles, Human Resources.
 
Attachments:
Court Order
2019 Reclassifications FINAL with approval notes.pdf
 
10. 45922   Board/Committee Appointments, Commissioners Court:
 
Attachments:
Court Order
 
a.   Child Protective Services Board.
 
b.   Planning Board.
 
11. 44358   Conference of Urban Counties Update, Commissioner, Precinct 1.
 
Attachments:
Policy Committee Meeting Agenda 20181213
Urban Counties Membership Luncheon December 13 FINAL
 
12. 33858   RTC monthly update, Commissioner, Precinct 4.
 
13. 45660   86th Legislative Agenda for 2019, Commissioners Court.
 
Attachments:
Collin County Commissioners Court leg agenda
85th Policy Platform - 5-24-18 CURRENT
Sample Magistrate Statutes
Ad Litem Costs brochure one sheet 1218
Ad Litem Costs brochure 1218
2018-12-10 Legislative Agenda Update Final
Indigent Defense Stats
 
14.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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