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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
August 7, 2017
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Commissioner Fletcher

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Hill
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 43501   Advertise for Services: Psychological Evaluations, Juvenile (RFP No. 2017-287), Juvenile Probation.
 
Attachments:
Memorandum
RFP Packet
 
2. 43503   Acceptance of the Grant R – Diversion Alternative Plan funding through the Texas Juvenile Justice Division, Juvenile Probation.
 
Attachments:
Memorandum
Diversion Application - Redacted
Award Letter & Placement Verification Form
Grant Summary Form
Grant Review Committee Form
 
3. 43502   Contract renewal for Services: Juvenile Sex Offender Counseling (RFP No. 2015-230) with Terri L. Bauer, LCSW, LSOTP to extend the contract for one (1) year through and including September 30, 2018, Juvenile Probation.
 
Attachments:
Memorandum
Renewal Letter
1295
 
4. 43499   Reclassification of a Secretary position (pay grade 632) to a Clerk position (pay grade 630), Human Resources.
 
Attachments:
CSCD order reclassifying Secretary to Clerk
 
5. 43531   Personnel Appointments, Human Resources.
 
Attachments:
Personnel Appointments
 
6. 43532   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 43476   P–Card Disbursements, Auditor.
 
Attachments:
FY2017 Procurement Card 08.07.2017
 
3.   Notification of budget adjustment(s)/amendment(s):
 
a. 43500   $1,000 to purchase visor lights utilizing the Drug Forfeiture Funds, Sheriff.
 
Attachments:
Memo
 
b. 43477   $150,000 to establish the budget for the 2017–2018 Veterans Treatment Court Grant, Auditor.
 
Attachments:
BA memo
Budget Revenue
Budget Expenditures
NOGA Vet Crt 2017-18
Approved Application Vet Crt 2017-18
 
4. 43366   County overtime for the pay period ended July 30, 2017, Human Resources.
 
Attachments:
Overtime Total
Open Positions
SO Budget vs Actual 8.7.17 Court
 
5. 43505   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terms
June Turnover
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 43459   Disbursements for the period ending August 1, 2017, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 43460   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2017 Court Appointed Representation Disbursements period ending 07.25.2017 for 08.07.2017 Court
 
c. 43479   Tax refunds totaling $60,839.99, Tax/Assessor Collector.
 
Attachments:
Court Order
CC SUMMARY SHEET 8-7-17
 
d.   Advertisement(s):
 
1. 43506   Collin County Justice Center, AHU-1 Heat Exchanger Replacement (IFB No. 2017-278), Facilities.
 
Attachments:
Court Order
advertiseforbidsheatexchanger
Memo
Bid Packet
 
2. 43447   Professional Services, Surveying (RFQ No. 2017-257), Public Works.
 
Attachments:
Court Order
Memo
Bid Packet
 
3. 43474   Supplies: Jail Kitchen Non-Food (IFB No. 2017-241), Sheriff.
 
Attachments:
Court Order
Jail Kitchen-Non-Foods
Court Packet
 
e.   Award(s):
 
1. 43463   Fuels (IFB No. 2017-128) to Petroleum Traders Corporation, Public Works.
 
Attachments:
Court Order
memo
Contract Data
Evaluation Spreadsheet
Award Letter
Form 1295
 
2. 43472   Food, Bread Products (IFB No. 2017-209) to Bimbo Bakeries USA, Inc., Sheriff.
 
Attachments:
Court Order
memo
Contract Data
Bid Tabulation
Award Letter
1295
 
f.   Agreement(s):
 
1. 43553   Access Easement Agreement with Hunt Southwest – Wilmeth, LLC for 700 Wilmeth Road, McKinney, Texas, Administrative Services.
 
Attachments:
Court Order
Access Easement Agreeement
 
2. 43469   2018 State and Local Task Force Agreement and associated documents with the United States Department of Justice, Drug Enforcement Administration (DEA) for participation in the DEA Task Force, Sheriff.
 
Attachments:
Court Order
Department Memo
Grant Summary Form
FY18 Task Force Agreement
FY18 Asset Forteiture Sharing Agreement
Certifications
GRC review form
 
3. 43422   Agreement with Dodge City McKinney dba Chrysler Jeep Dodge City of McKinney for a loaner vehicle to be used by the Sheriff’s Office, Sheriff.
 
Attachments:
Court Order
Memo
Agreement
1295
 
4.   Funding Agreement(s) for funding through the 2017 Historical Commission Grant Program, Historical Commission:
 
a. 43487   Anna Area Historic Preservation Society in the amount of $4,500 for restoration of the Anna Train Depot.
 
Attachments:
Court Order
Memo
Agreement
 
b. 43491   Collin County Historical Society and Museum in the amount of $1,900 for the digital enhancement project.
 
Attachments:
Court Order
Memo
Agreement
 
c. 43492   Elm Grove Historical Cemetery Association in the amount of $4,856 for repair of markers, and cleaning and leveling of monuments.
 
Attachments:
Court Order
Memo
Agreement
 
d. 43493   Heard-Craig Center for the Arts in the amount of $1,364 for the oral history project.
 
Attachments:
Court Order
Memo
Agreement
 
e. 43494   Heritage Guild of Collin County in the amount of $5,000 for the educational and exhibition project.
 
Attachments:
Court Order
Memo
Agreement
 
f. 43495   John Abston Chapter of the National Society Daughters of the American Revolution in the amount of $3,080 for Abston Cemetery stone cleaning and leveling.
 
Attachments:
Court Order
Memo
Agreement
 
g. 43496   Military Heritage Collection of North Texas in the amount of $3,100 for air conditioning and humidity control.
 
Attachments:
Court Order
Memo
Agreement
 
h. 43497   Snow Hill Cemetery Association in the amount of $4,600 for headstone and marker restoration.
 
Attachments:
Court Order
Memo
Agreement
 
g.   Amendment(s):
 
1. 43509   No. 2 to P25 Trunked Radio Replacement (Contract No. 2016-020) with Motorola Solutions, Inc. to make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Amendment No. 2
Motorola Change Order
Motorola Change Order 2 Matrix
1295
 
h.   Change Order(s):
 
1. 43458   No. 1 to Supplies, Janitorial (IFB No. 2015-148) with Eagle Brush Chemical, Inc. to delete and replace Line Item 8 for Cleaner, Polish (Metal) and further authorize the Purchasing Agent to finalize and execute same, Facilities.
 
Attachments:
Court Order
chgorder1suppliesjanitorialeaglebrush2018
Contract Change Order No. 1
Form 1295
 
i.   Contract Renewal(s):
 
1. 43439   Maintenance, Roads, Crack Sealing Services (IFB No. 2015-161) with Curtco, Inc. to extend the contract for one (1) year through and including September 30, 2018, Public Works.
 
Attachments:
Court Order
Memo
Renewal 2
1295 Form
 
2. 43441   Road Materials, Aggregate Material for Surface Treatment and Stone Rip Rap (IFB No. 2016-129) with Martin Marietta Materials, Inc. to extend the contract for one (1) year through and including September 30, 2018, Public Works.
 
Attachments:
Court Order
Memo
Renewal 1 of 3
1295 form
 
3. 43440   Road Materials, Aggregate Material for Surface Treatment and Stone Rip Rap (IFB No. 2016-129) with P&K Stone, LLC to extend the contract for one (1) year through and including September 30, 2018, Public Works.
 
Attachments:
Court Order
Memo
Renewal 1 of 3
1295 Form
 
4. 43485   Road Materials, Emulsified Asphalt (IFB No. 2016-296) with Texas Road Recyclers, LLC to extend the contract for one (1) year through and including September 30, 2018, Public Works.
 
Attachments:
Court Order
memo
Renewal 1 of 3
1295 form
 
5. 43486   Road Materials, Emulsified Asphalt (IFB No. 2016-296) with Wright Asphalt Products Company, LLC to extend the contract for one (1) year through and including September 30, 2018, Public Works.
 
Attachments:
Court Order
memo
Renewal 1 of 3
1295 form
 
6. 43437   Road Materials, Flexbase, Pickup (IFB No. 2015-103) with Martin Marietta Materials, Inc. to extend the contract for one (1) year through and including September 30, 2018, Public Works.
 
Attachments:
Court Order
Memo
Renewal 2
1295 form
 
7. 43448   Services and Materials, Erosion Control and Hydromulch (IFB No. 2016-021) with Southwest Erosion Control, Inc. to extend the contract for one (1) year through and including September 30, 2018, Public Works.
 
Attachments:
Court Order
Memo
Renewal 2 of 2
1295 Form
 
8. 43442   Signs: Road, Parking & Custom (IFB No. 2016-166) with Custom Products Corporation to extend the contract for one (1) year through and including September 30, 2018, Public Works.
 
Attachments:
Court Order
memo
Renewal 1
1295 Form
 
9. 43443   Signs: Road, Parking & Custom (IFB No. 2016-166) with PathMark Traffic Products of Texas, Inc. to extend the contract for one (1) year through and including September 30, 2018, Public Works.
 
Attachments:
Court Order
Memo
Renewal 1
1295 form
 
10. 43445   Signs: Road, Parking & Custom (IFB No. 2016-166) with Vulcan, Inc. to extend the contract for one (1) year through and including September 30, 2018, Public Works.
 
Attachments:
Court Order
Memo
Renewal 1
1295 Form
 
11. 43446   Supplies: Culverts, Bands, Steel, Drop Structures (IFB No. 2016-231) with Contech Engineered Solutions LLC to extend the contract for one (1) year through and including September 30, 2018, Public Works.
 
Attachments:
Court Order
memo
Renewal 1 of 3
1295 Form
 
12. 43475   Dairy Products: Milk (IFB No. 2014-138) with Southern Food Group, LLC dba Oak Farms Dairy to extend the contract for one (1) year through and including September 30, 2018, Sheriff.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
 
j.   Ratification of the County Judge's prior approval:
 
1. 43473   Acceptance of the 2017–2018 Veterans Treatment Court Grant in the amount of $150,000 through the Texas Veterans Commission, Auditor.
 
Attachments:
Court Order
BA memo - Ratification
Notice of Grant Award
Approved Application Vet Crt 2017-18
GRC Review Form
Grant Summary
 
2. 43464   Budget amendment in the amount of $147,000 for replacement of air conditioning units at the 900/920 buildings, Budget.
 
Attachments:
Court Order
Budget Amendment
 
k.   Budget adjustment(s)/amendment(s):
 
1. 43498   $10,615 to pay TxDOT the remaining balance of the County’s 10% Right of Way participation on FM 981, Engineering.
 
Attachments:
Court Order
agenda memo
TxDOT Letter
CO 2013-459-07-01 - Agreement w/TxDOT
 
2. 43452   $331,707 to move remaining funds out of completed Permanent Improvement Projects into Contingency, Budget.
 
Attachments:
Court Order
Memo
Budget Adjustment
 
l.   Receive and File, Auditor:
 
1. 43507   Monthly Financial Reports for June 2017.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for June 2017
June 2017 Balance Sheet
June 2017 Revenues, Expenditures and Changes in Fund Balance
June 2017 Cash and Investments
June 2017 Year to Date Schedule of Transfers
June 2017 Schedule of Long Term Debt
June 2017 Commissioners Court Approved Expenditure Budgets
June 2017 Employee Insurance Fund
 
m.   Filing of the Minute(s), County Clerk:
 
1. 43465   July 10, 2017.
 
Attachments:
Minutes
 
2. 43484   July 17, 2017.
 
Attachments:
Minutes
 
n.   Miscellaneous
 
1. 43462   Amend the FY 2017 Fee Schedule to include a Judicial and Court Personnel Training Fee in the amount of $5.00 to be collected by the District Clerk’s office effective September 1, 2017, District Clerk.
 
Attachments:
Court Order
Cover Letter
FY'17 Fee Schedule Update
 
2. 43488   Acceptance of the Dining Alliance rebate check in the amount of $273.09 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.
 
Attachments:
Court Order
Agenda Memo Dining Alliance
Agenda Backup Dining Alliance
 
3. 43522   Purchase two (2) Precision 7.62 rifles with scopes and accessories and budget amendment in the amount of $13,014 for same, Sheriff.
 
Attachments:
Draft Court Order
Memo
Quote
 
4. 43524   Begin negotiating a scope and fee with the two highest qualified engineering firms for Professional Services, Engineering, Improvements to County Roads (RFP No. 2017-221) to prepare design plans and construction documents for the Myers Park asphalt parking and drives replacement and asphalt replacement on sections of CR 419 and CR 317, Special Projects.
 
Attachments:
Court Order
Evaluation Sheet
Maps
 
5. 43451   Utilization of 2007 Open Space Bond funds to replace and repair fencing/gates at Parkhill Prairie and for engineering design for the re-construction of asphalt drives/parking areas at Myers Park and Event Center and budget amendment in the amount of $230,700 for same, Special Projects.
 
Attachments:
Court Order
agenda memo
 
6. 43533   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
7. 43534   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 43382   Law Enforcement Compensation Presentation, Human Resources.
 
Attachments:
Presentation
 
6. 43381   Annual Benefits Presentation, Human Resources.
 
Attachments:
Presentation
 
7. 43356   Discussion of the make up of the Regional Transportation Council and the Surface Transportation Technical Committee, County Judge.
 
Attachments:
RTC Membership
STCC Membership
 
8. 38983   North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.
 
9. 42580   85th Legislative Agenda for 2017, Commissioners Court.
 
Attachments:
PROCfirstcalledsession85th_07102017
SupplementalCall_07102017.doc_
List of Bills for the Special Session
Additional Bills
2017-147-02-27 Supporting SB 2
 
10.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Legal (551.071)
 
43527   NRCS letters relieving Collin County of maintenance responsibilities for Dams 32, 32A, 33, 34, 48, 82, 83A, 85A and 85B, Commissioners Court.
 
42473   Case No. 219-01855-2015 Arch Resorts, LLC v. The City of McKinney, Texas, Commissioners Court.
 
42504   Case No. 401-03649-2015 The City of McKinney, Texas, vs. Custer Storage Center, LLC, Commissioners Court.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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