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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
January 22, 2024, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Judge Hill

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Webb
 
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 55286   Advertisement for CSCD Case Management Software (RFP No. 2023-400), CSCD. 
 
Attachments:
Memo
Legal Notice
Bid Packet
 
2. 55359   Personnel Appointments, Human Resources.
 
Attachments:
Personnel Appointments
 
3. 55360   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION:
 
1. 55281   P-Card Disbursements, Auditor. 
 
Attachments:
P-card Disbursements
 
2. 55297   Intra-County account transfers transmitted December 21, 2023, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfer 12/21/2023
 
3. 55304   Intra-County account transfers transmitted on December 29, 2023, Auditor.
 
Attachments:
Memo
Inter-County Account Transfer 12/29/2023
 
4. 55330   Intra-County account transfers transmitted January 5, 2024, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfer 01/05/2024
 
5. 55333   FY2023 Revenue Estimate Adjustment, Auditor. 
 
Attachments:
Memo
FY2023 Revenue Estimate Adjustment
Journal Proof Report
 
6. 55299   Addendum No. 1, No. 2, No. 3, No. 4, No. 5, No. 6 and No. 7 to Construction: CCADF Infirmary Expansion (CSP No. 2023-398), Purchasing. 
 
Attachments:
Addendum No. 1
Addendum No. 2
Addendum No. 3
Addendum No. 4
Addendum No. 5
Addendum No. 6
Addendum No. 7
 
7. 55346   Change Order No. 1 to HVAC Replacement for Medical Examiner Elections and Public Works Buildings (Contract No. 2022-177) with Berger Engineering Company to allow vendor to buy back incorrect units and purchase correct units, Purchasing. 
 
Attachments:
Department Memo
Change Order No. 1
Backup CO1
 
8. 55296   Change Order No. 20 to Construction, Collin County Adult Detention Facility, Phase 1 addition (IFB No. 2021-239) with Ratcliff Constructors, L.P. to provide various changes to the contract, Construction & Projects.
 
Attachments:
Memo
Change Order No. 20
PCO 73
PCO 74
PCO 75
PCO 76
2252
1295
 
9.   Notification of budget adjustment(s)/amendment(s):
 
a. 55222   $120,859 to establish the budget for the FY 2023 State Criminal Alien Assistance Program Grant, Auditor. 
 
Attachments:
MEMO
MUNIS PROOF
REVENUE
EXPENDITURES
AWARD
 
  COMMISSIONERS COURT BUSINESS:
 
  Public comments related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
1.   Consent Agenda Items:
 
a. 55266   Disbursements for the period ending January 16, 2024, Auditor.
 
Attachments:
Court Order 2024-033-01-22
Disbursements
 
b. 55267   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2024-034-01-22
Indigent Defense Disbursements
 
c. 55315   Tax refunds totaling $198,291.96, Tax Assessor-Collector.
 
Attachments:
Court Order 2024-035-01-22
CC SUMMARY SHEET
 
d.   Award(s):
 
1. 55325   FY2024 Varonis Maintenance (Coop Quote No. 2024-168) to NWN Corporation through Choice Partners Contract No. 21/031KN-43, Information Technology. 
 
Attachments:
Court Order 2024-036-01-22
Department Memo
Bid Tabulation
Award Letter
Form 2252
Form 1295
 
2. 55335   FY2024 Proofpoint Maintenance (Coop Quote No. 2024-172) to CDW Government LLC through TIPS Contract No. 230105, Information Technology.
 
Attachments:
Court Order 2024-037-01-22
Department Memo
Bid Tabulation
Award Letter
Quote
Form 2252
 
e.   Agreement(s):
 
1. 55336   Personal Services Agreement Personal Services Agreement with Baqi Martin (Contract No. 2024-173) for Clinical Director for the VALOR Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order 2024-038-01-22
MEMO FOR B. MARTIN
Agreement
2252
1295
 
2. 55337   Personal Services Agreement Personal Services Agreement with Irma Salera (Contract No. 2024-175) for Intake Coordinator for the VALOR Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order 2024-039-01-22
MEMO FOR I. SALERA VALOR
Agreement
2252
1295
 
3. 55338   Personal Services Agreement Personal Services Agreement with Irma Salera (Contract No. 2024-176) for Court Coordinator for the Veterans Court Treatment Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order 2024-040-01-22
MEMO FOR I. SALERA OOG VTC
Agreement
2252
1295
 
4. 55319   Amended and Restated Commercial Lease Agreement (Agreement No. 2020-181) with the City of Frisco for property located at 6101 Frisco Square Blvd., Suite 2000, Frisco, TX to extend the agreement for one (1) year through and including December 31, 2024, and increase the common area maintenance fee by $0.325 per square foot, Construction & Projects. 
 
Attachments:
Court Order 2024-041-01-22
Memo
2024 Renewal
2023 Court Order
Second Amendment
2023 Renewal
2022 Renewal
2021 Renewal
2020 Renewal
Lease 2019
 
5. 55314   Interlocal Agreement with the Town of Prosper concerning Coit Road intersection improvements, 2018 Bond Project No. RI18027, Engineering. 
 
Attachments:
Court Order 2024-042-01-22
ILA
Memo
Journal Proof
 
6. 55323   Interlocal Agreement with the City of Celina concerning Coit Road from Vest Lane to Choate Parkway, 2018 Bond Project No. RI18032, Engineering. 
 
Attachments:
Court Order 2024-043-01-22
Memo
Location Map
ILA
 
7. 55345   License Agreement with Mario Sinacola & Sons Excavating, Inc. to use a portion of the Collin County Outer Loop right of way for a temporary field office, temporary concrete batch, parking, and staging of related equipment and other ancillary uses to support the construction of the North Texas Tollway's Dallas North Tollway Segment 5 South and Segment 5 North projects, Engineering. 
 
Attachments:
Court Order 2024-044-01-22
Memo
MSSEI Agreement
Form 1295_Redacted
2252 Certification
 
8. 55355   Interlocal Agreement and Memorandum of Understanding with the North Texas Municipal Water District and the City of McKinney concerning the installation of a water supply pipeline project, Engineering. 
 
Attachments:
Court Order 2024-045-01-22
Memo
Agreement
MOU
Authorization
City of McKinney Minutes
 
9. 55295   Interlocal Cooperative Purchasing Agreement with the City of Hurst, Purchasing. 
 
Attachments:
Court Order 2024-046-01-22
Agreement
 
10. 55316   Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and BFOR Company, LLC dba Sewell INEOS Grenadier to perform motor vehicle titling and registration services, Tax Assessor-Collector.
 
Attachments:
Court Order 2024-047-01-22
Memo
Dealer Deputy Agreement
 
11. 55317   Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and CarMax Auto Superstores, Inc. dba CarMax located in Plano to perform motor vehicle titling and registration services, Tax Assessor-Collector.
 
Attachments:
Court Order 2024-048-01-22
Memo
Dealer Deputy Agreement
 
12. 55318   Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and CarMax Auto Superstores, Inc dba CarMax located in McKinney to perform motor vehicle titling and registration services Tax Assessor-Collector.
 
Attachments:
Court Order 2024-049-01-22
Memo
Dealer Deputy Agreement
 
f.   Amendment(s):
 
1. 55302   Amendment to the Letter of Engagement for Legal Services with Ross, Gannaway, Clifton, PLLC to update fees, Human Resources.
 
Attachments:
Court Order 2024-050-01-22
Memo
New LOE
Original LOE
1295
2252
 
2. 55294   No. 2 to Audio Video Upgrade for Collin County Courthouse (RFP No. 2021-158) with Ford Audio-Video Systems, LLC to provide various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order 2024-051-01-22
RFP 2021-158, Audio Video Upgrade for Collin County Courthouse-Amendment 2
Amendment 2
2252
1295 Redacted
 
g.   Change Order(s):
 
1. 55310   No. 2 to Replace Chilled Water Pumps at Courthouse (Coop Quote No. 2023-149) with Johnson Controls, Inc. to add funds to the project, and further authorize the Purchasing Agent to finalize and execute same; budget adjustment in the amount of $75,870, Facilities. 
 
Attachments:
Court Order 2024-052-01-22
Memo
Change Order 2
Johnson Controls, Inc. - Change Order 2
Original Agreement
2252
Journal Proof Report
 
h.   Contract Renewal(s):
 
1. 55321   Services: Repair and Painting for Light, Medium & Heavy Duty Vehicles (Contract No. 2023-080) with Collision Repair Unit 3, LLC to extend the contract for one (1) year through and including February 5, 2025, Public Works.
 
Attachments:
Court Order 2024-053-01-22
Memo
Renewal Letter
2252
1295
 
2. 55322   Services: Body Repair and Painting for Light, Medium & Heavy Duty Vehicles (IFB No. 2023-080) with Industrial Power LLC to extend the contract for one (1) year through and including February 5, 2025, Public Works. 
 
Attachments:
Court Order 2024-054-01-22
Memo
Renewal Letter
2252
1295
 
3. 55324   Purchase of Uniform and Clothing Items (Contract No. 2023-169) with Groovy Designs LLC to extend the contract for one (1) year through and including February 27, 2025, Public Works. 
 
Attachments:
Court Order 2024-055-01-22
Memo
Renewal Letter
2252
1295
 
i.   Budget adjustment(s)/amendment(s):
 
1. 55305   $5,735,066 for year-end FY 2023 negative expenditure categories, Auditor. 
 
Attachments:
me: Court Order 2024-056-01-22
Memo
FY 2023 Year-End BA Summary
FY 2023 Year-End BA Proof Report
FY 2023 Year-End BA FB Summary
FY 2023 Year-End BA FB Proof Report
 
2. 55265   $7,697.06 to reallocate funds to the Spay/Neuter Program, Development Services. 
 
Attachments:
Court Order 2024-057-01-22
FY2024_01_Animal Shelter Donations Report_Oct23
FY2024_01_Munis GL Account Detail_Oct23
Memo_Spay.Neuter_October 2023
Journal Proof with Notes
 
j.   Receive and File, Auditor:
 
1. 55332   Tax Assessor-Collector (FY2020). 
 
Attachments:
Court Order 2024-058-01-22
Comprehensive Audit - 1st - 4th Qtrs. FY20 - Tax Office - Maun
 
2. 55326   Inmate Commissary (FY2022).
 
Attachments:
Court Order 2024-059-01-22
Comprehensive Audit - FY2022 - Sheriff Commissary - Skinner
 
3. 55327   Inmate Commissary (1st & 2nd Quarter FY2023).
 
Attachments:
Court Order 2024-060-01-22
Comprehensive Audit - 1st & 2nd Qtrs. FY23 - Sheriff Commissary - Skinner
 
4. 55328   Inmate Commissary (3rd Quarter FY2023).
 
Attachments:
Court Order 2024-061-01-22
Comprehensive Audit 3rd Qtr FY23 - Sheriff Commissary - Skinner
 
5. 55329   SO Justice Center & Minimum Security Kitchens Inventory (1st & 2nd Quarter FY2023). 
 
Attachments:
Draft Court Order
Inventory Audit - SO Justice Center & Min. Security Kitchens 1st & 2nd Qtrs. FY23 - Skinner
 
6. 55331   SO Justice Center & Minimum Security Kitchens Inventory (3rd Quarter FY2023).
 
Attachments:
Court Order 2024-062-01-22
Inventory Audit for SO JC & MS for 3rd Qtr FY23 - Skinner
 
k.   Filing of the Minute(s), County Clerk:
 
1. 55262   December 4, 2023. 
 
Attachments:
Commissioners Court Meeting Minutes December 4, 2023
 
l.   Miscellaneous:
 
1. 55347   Grant application for the All Rise Justice for Vets Grant for the TRAC9 Program through the Bureau of Justice Assistance, 296th District Court. 
 
Attachments:
Court Order 2024-064-01-22
Memo
Grant Application
RFA
Grant Summary Forms
Grant Review Committee Form
 
2. 55309   Resolution expressing intent to reimburse certain expenditures from bond proceeds, Budget. 
 
Attachments:
Court Order 2024-065-01-22
Reimbursement Resolution
Journal Proof
 
3. 55350   Utilization of the parking lot at 900 E. Park Blvd., Plano, Texas for Texas House Representative Mihaela Plesa's community health fair on Saturday, February 3, 2024 from 8:30am - 5:00pm, Construction & Projects.
 
Attachments:
Court Order 2024-066-01-22
Department Memo
Memo
 
4. 55352   Resolution in Support of Collin County Passport Office, County Judge.
 
Attachments:
Court Order 2024-067-01-22
 
5. 55298   Acceptance of a Hollywood Feed gift card in the amount of $350.00, Development Services.
 
Attachments:
Court Order 2024-068-01-22
Memo- Hollywood Feed Gift Card
back up
 
6. 55306   Final plat for Arbor Trails South, Engineering.
 
Attachments:
Court Order 2024-069-01-22
memo
map
plat
 
7. 55312   Reject all bids received for Construction: Generator Replacements and Additions (IFB No. 2023-349), Facilities. 
 
Attachments:
Court Order 2024-070-01-22
MEMO
 
8. 55288   Redesignation of Private Road 5913 as Leo Messi Loop with associated address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order 2024-071-01-22
Request Memo
Petition - signed
Map 7K4
Letter to Owner
 
9. 55289   Redesignation of Private Road 5930 as Buckskin Lane with associated address updates, GIS/Rural Addressing.
 
Attachments:
Court Order 2024-072-01-22
Request Memo
Petition-Signed
Mapgrid 13L3
Letter to Owner
 
10. 55344   Abandon a portion of County Road 393, Public Works.
 
Attachments:
Court Order 2024-073-01-22
Memo
Exhibit A
 
11. 55311   Acceptance of 1,696 cubic yards of asphalt road millings from the Texas Department of Transportation, Public Works.
 
Attachments:
Court Order 2024-074-01-22
memo
TxDot letter
 
12. 55301   Boards & Commissions Appointments, Commissioners Court.
 
Attachments:
Court Order 2024-075-01-22
R. Todd Biography
 
13. 55357   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2024-076-01-22
Personnel Appointments
 
14. 55358   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2024-077-01-22
Personnel Changes
 
2.   General Discussion Items:
 
  Presentation, discussion and any action regarding:
 
a. 55307   Sale of parcels to the Texas Department of Transportation for the US 380 Freeway, Engineering.
 
Attachments:
Court Order 2024-078-01-22
Memo
 
b. 55343   Salary supplement for Guardianship Coordinator utilizing the Probate Contribution Special Revenue Fund, and budget amendment in the amount of $34,647 for same, Probate Court. 
 
Attachments:
Court Order 2024-079-01-22
MEMO
WC_DT_AFFIDAVIT
DT_AFFIDAVIT
 
c. 55356   Detention Officer Pay Range, Sheriff.
 
Attachments:
Court Order 2024-080-01-22
Memo
 
d. 33858   Regional Transportation Council monthly update, Commissioner, Precinct 4.
 
Attachments:
Agenda
 
3.   Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Personnel (551.074)
 
  To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.
 
55364   Appointment of Probate Judge, Commissioners Court.
 
Attachments:
Court Order 2024-081-01-22
 
  Any action resulting from the executive session.
 
  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
 
  Public Comments not related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2024 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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