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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
June 1, 2020
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Judge Hill

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Hale
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 48495   Personnel Appointments, Human Resources. 
 
Attachments:
Legal Appointments
 
  FYI NOTIFICATION
 
1. 48439   Intra-County account transfers transmitted on May 7, 2020, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 05.07.2020
 
2. 48466   Intra-County account transfers transmitted on May 14, 2020, Auditor.
 
Attachments:
Memo
Inter-County Account Transfers 05.14.2020
 
3. 48475   Change Order No. 3 to Construction, Collin County Justice Center, Replacement of Chilled Water Actuators and Valves (IFB No. 2019-084) for owner requested deductive change order to reverse the majority of Change Order No. 2 from the scope of work, Construction & Projects. 
 
Attachments:
Memo
Change Order 3
 
4. 48474   County overtime for the pay period ended May 17, 2020, Human Resources.
 
Attachments:
Overtime Review.pdf
Overtime Details Reasons.pdf
Open Positions Summary.pdf
Budget vs Actual for Court 6 .1.20 - Paydate 5.22.20.pdf
 
5. 48478   Voluntary terminations, Human Resources. 
 
Attachments:
Voluntary Terms
 
6. 48479   Turnover, Human Resources. 
 
Attachments:
April Turnover
 
7. 48459   Addendum No. 1 to Engineering Services, Geotech and Materials Testing for Roads and Buildings (RFQ No. 2020-200) to make various changes to the Request for Qualifications, Purchasing.
 
Attachments:
Addendum 1
 
8. 48461   Addendum No. 1 to Professional Services, Mechanical, Electrical, and Plumbing (MEP) Engineering Services (RFQ No. 2020-225) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum 1
 
9. 48451   Amendment No. 12 to P25 Trunked Radio Replacement (Contract No. 2016-020) to make various changes to the contract, Sheriff. 
 
Attachments:
memo
Amendment No 12
Motorola Change order
 
10.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 48442   $50,571.56 to establish the budget for the FY2020 Lake Patrol Grant, Auditor. 
 
Attachments:
Memo
Munis Proof
Revenues
Expenditures
Contract Budget
Court Order
 
b. 48438   $1,357,355 to establish the budget for the DSHS CPS/COVID-19 grant, Auditor.
 
Attachments:
Memo
DSHS COVID-19 REV ESTAB BA FY2020
Revenue Budget Proof
DSHS COVID-19 EXP ESTAB BA FY2020
PROOF JOURNAL 755
AI-48381_CONTRACT AMEND_COVID-19 FY2020
DSHS CONTRACT AMEND #1_HHS000769800001
2020-2049-04-20_COURT ORDER
 
c. 48452   $6,765 for the purchase of weapons attachments and accessories utilizing Federal Forfeiture Funds, Sheriff.
 
Attachments:
MEMO
JP #1315
QUOTES
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 48430   Disbursements for the period ending May 26, 2020, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 48432   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Disbursements
 
c. 48462   Tax refunds totaling $109,071.70, Tax Assessor-Collector.
 
Attachments:
Court Order
Summary sheet 6-1-2020
 
d.   Advertisement(s):
 
1. 48473   Construction, New Office Building for Precinct 2 Justice of the Peace & Constable (IFB No. 2020-272), Construction Projects.
 
Attachments:
Court Order
Memo
Legal Notice
Bid Packet
 
e.   Award(s):
 
1. 48476   Construction, North Employee Door Repairs, Steindam Courts Building (IFB No. 2020-208) to Nouveau Technology Services, L.P. dba Nouveau Construction and Technology Services L.P., further authorize the Purchasing Agent to finalize and execute Construction Agreement, and budget adjustment in the amount of $30,000 for same, Construction & Projects. 
 
Attachments:
Court Order
Memo
Contract Data
Bid Tabulation
2252 Certification
Form 1295
Letter to Award
Agreement
Journal Proof
 
2. 48427   Jail and Personal Inmate Supplies (IFB No. 2019-188) to various vendors, Sheriff. 
 
Attachments:
Court Order
Memo
Contract Data
Tabulation
Award Letter: Phoenix Trading, Inc. DBA Amercare Products, Inc.
Award Letter: Bob Barker
Award Letter: ICS Jail Supplies Inc
Award Letter: Jab Trading
Award Letter: Tabb Textiles Co., Inc
Award Letter: Victory Supply
1295 Redacted - Amercare Products, Inc
1295 Redacted - Bob Barker
1295 Redacted - ICS Jail Supplies Inc
1295 Redacted - Jab Trading
1295 Redacted - Tabb Textiles Co., Inc
1295 Redacted - Victory Supply
2252 - Phoenix Trading, Inc. DBA Amercare Products, Inc.
2252 - Bob Barker
2252 - ICS Jail Supplies Inc
2252 - Jab Trading Industries
2252 - Tabb Textiles Co., Inc
2252 - Victory Supply LLC
 
3. 48450   Firearms, Ammunition, and Accessories (IFB No. 2020-125) to various vendors, Sheriff. 
 
Attachments:
Court Order
MEMO
Contract Data
Tabulation
Award Letter: Galls, LLC
Award Letter: GT DISTRIBUTORS, INC
Award Letter: Precision Delta Corporation
Award Letter: SilencerCo, LLC
Award Letter: Colorado Sunrise Holdings LLC (TK Tactical Firearms)
1295 Redacted - GALLS, LLC
1295 Redacted - GT DISTRIBUTORS, INC
1295 Redacted - Precision Delta Corporation
1295 Redacted - SilencerCo, LLC
1295 Redacted - Colorado Sunrise Holdings LLC (TK Tactical Firearms)
2252 - GALLS, LLC
2252 - GT DISTRIBUTORS, INC
2252 - Precision Delta Corporation
2252 - SilencerCo, LLC
2252 - Colorado Sunrise Holdings LLC (TK Tactical Firearms)
 
4. 48456   Safety Wear (IFB No. 2020-186) to various vendors, Sheriff. 
 
Attachments:
Court Order
MEMO
Contract Data
Tabulation
Award Letter: AARDVARK Tactical, Inc.
Award Letter: Galls, LLC
Award Letter: GT DISTRIBUTORS, INC
Award Letter: Municipal Emergency Services
Award Letter: Nardis
1295 Redacted - AARDVARK
1295 Redacted - GALLS, LLC
1295 Redacted - GT DISTRIBUTORS, INC
1295 Redacted - Municipal Emergency Services
1295 Redacted - Nardis
2252 - AARDVARK Tactical, Inc.
2252 - GALLS, LLC
2252 - GT DISTRIBUTORS, INC
2252 - Municipal Emergency Services
2252 - Nardis
 
f.   Agreement(s):
 
1. 48457   Correction to the Memorandum of Understanding between the North Texas Regional Veterans Court and Smart Start, Inc. for alcohol monitoring and reporting operations, 296th District Court. 
 
Attachments:
Court Order
Agreement - Corrected
Agreement - incorrect version
 
2. 48485   Customer Queuing Solution (Contract No. 2020-297) with Nemo-Q L.P., Information Technology. 
 
Attachments:
Court Order
Memo
Quote
1295
2252
 
3. 48445   Interlocal Cooperative Purchasing Agreement with Denton County per Texas Local Government Code 791, Purchasing.
 
Attachments:
Court Order
Agreement
 
g.   Amendment(s):
 
1. 48481   No. 1 to Professional Services, Architectural, Adult Detention Center Assessment and Design Services (RFQ No. 2019-021) with Brinkley Sargent Wiginton Architects, Inc. to add phase 1 design services, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects. 
 
Attachments:
Court Order
Memo
Contract Amendment 1
BSW Proposal
Form 1295
2252 Certification
 
2. 48465   No. 1 to Services: Janitorial (RFP No. 2017-172) with Oriental Building Services, Inc. to extend the contract for one (1) year through and including September 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Facilities. 
 
Attachments:
Court Order
Memo Janitorial Services
Amendment No. 1 Signed FM
Oriental Building Service Proposal - Amendment
1295 Form
Chapter 2252 Certification
 
3. 48428   No. 2 to Election Voting System & Services (RFP No. 2018-241) with Election Systems & Software, LLC to extend the contract for one (1) year through and including June 30, 2021, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Court Memo
Amendment
Contract
1295 Form
2252 Certification
 
4. 48429   No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2018-390) with the City of Celina to extend the contract for one (1) year through and including September 30, 2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order
Memo
Amendment
FY20 Jail Services Billing
Original Contract
 
h.   Contract Renewal(s):
 
1. 48464   Tax Statement Preparation and Mailing Service (RFP No. 2017-202) with VariVerge, LLC to extend the contract for one (1) year through and including August 31, 2021, Tax Assessor-Collector.
 
Attachments:
Court Order
Memo Requesting Contract Renewal
Signed Renewal Document
1295 - VeriVerge
Chapter 2252 Certification
 
i.   Budget adjustment(s)/amendment(s):
 
1. 48407   $10,804.74 to establish the budget for the Sheriff's Office VOCA grant, Auditor. 
 
Attachments:
Court Order
Memo
Voca SO Match BA Part 1 FY2020
Journal Proof BUA 3531
Voca SO Match BA Part 2 FY2020
Journal Proof BUA 3532
2018-962-11-05 Court Order Accept
 
2. 48477   $70,000 to increase funding for GPS devices, Sheriff. 
 
Attachments:
Court Order
Memo
Additional Document
Journal Proof with Notes
 
j.   Receive and File, Auditor:
 
1. 48458   Monthly financial reports for February 2020.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for February 2020
February 2020 Balance Sheet
February 2020 Revenues, Expenditures and Changes in Fund Balance
February 2020 Cash and Investments
February 2020 Year to Date Schedule of Transfers
February 2020 Schedule of Long Term Debt
February 2020 Commissioners Court Approved Expenditures Budgets
February 2020 Employee Insurance Fund
Employee Medical
 
k.   Filing of the Minute(s), County Clerk:
 
1. 48446   May 4, 2020.
 
Attachments:
Minutes
 
2. 48471   May 11, 2020.
 
Attachments:
Minutes
 
l.   Miscellaneous
 
1. 48441   Grant application for FY2020 Bulletproof Vest Partnership through the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, Auditor.
 
Attachments:
Court Order
Memo
Request for Applications
Grant Summary Forms
Grant Review Committee Form
 
2. 48483   Amending plat for Lot 12R of the Preston Park Estates Phase III Subdivision, Engineering. 
 
Attachments:
Court Order
memo
map
LOt 12R Amending Plat
HOA letter
 
3. 48444   Redesignation of County Road 94 to Lynn Stambaugh Parkway with rural address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order
Req Memo
CelinaResolution
AddressMap
RuralParcelsList
Letters-RuralNotice
16C1-request
16C4-request
 
4. 48482   Redesignation of Private Road 5672 to Huff Hideaway with associated address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order
Req Memo - Huff
Petition - Huff
Req Letter - Huff
18E3 - Huff
18D2 - Huff
 
5. 48484   Redesignation of Private Road 5700 to Bar 2 Ranch Road with associated address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order
Req Memo - Bar 2
Petition - bar 2
Req Letter - Bar 2
19N4 - Bar 2
 
6. 48480   Grant application for the FY2020 Reducing Risk for Girls in Juvenile Justice grant through the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Division, Juvenile Probation. 
 
Attachments:
Court Order
Memorandum
Grant Solicitation
Application/Program Narrative
Grant Budget
Grant Summary Form
Grant Review Committee Form
 
7. 48509   Acceptance of the FY2020 Help America Vote Act (HAVA) CARES Act Sub-Grant in the amount of $888,467.44, Elections. 
 
Attachments:
Court Order
Department Memo
DocuSign CARES Act
Cares Funding
Grant Review Committee Form
 
8. 48497   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Appointments
 
9. 48499   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 48410   COVID-19 Update, Administrative Services.
 
Attachments:
Court Order
Court Order
 
6. 48414   Utilization of CARES funding, Commissioners Court.
 
Attachments:
Court Order 2020-400-05-11
431- AI48414
County Boards
LifePath COVID-19 Funding Request (rev 5.27.20).docx
Court Order 2020-468-06-01
LifePath Agreement
COUNTY COST
Relief Fund Approved Projects
County Cost 5-14-20.pdf
Supplies
Supplies Tracking
OUTSIDE AGENCIES
ACO Proposal
Community Health Clinic Funding Request
Veterans Center
 
7. 38983   North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.
 
Attachments:
Agenda
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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