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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
November 1, 2021, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Commissioner Fletcher

Pledge of Allegiance – Commissioner Webb

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 
 
             
  FYI NOTIFICATION:
 
1. 51188   Addendum No. 1 & No. 2 to Generators and Air Conditioning for Radio Tower Shelters (IFB No. 2021-243) to make various changes to the Invitation for Bid, Purchasing. 
 
Attachments:
Addendum No. 1
Addendum No. 2
 
2. 51206   Voluntary terminations, Human Resources. 
 
Attachments:
voluntary terms
 
3. 51207   Turnover, Human Resources. 
 
Attachments:
Turnover
 
4.   Notification of budget adjustment(s)/amendment(s):
 
a. 51198   $9,467 to reverse the match budget for the FY2021 Sheriff's Office Crime Victim Advocate Program grant, Auditor. 
 
Attachments:
Memo
Munis Proof
Match BA
Contract Budget
PSO Memo
 
b. 51199   $8,950 to reverse the match budget for the FY2021 District Attorney Victims of Crime Act Program grant, Auditor. 
 
Attachments:
Memo
Munis Proof
Match BA
Contract Budget
PSO Memo
 
c. 51175   $1,131 for the purchase of safety gear for Constable, Precinct 3, Sheriff.
 
Attachments:
MEMO
JOURNAL PROOF
MASK QUOTE 1516464
SHIELD QUOTE 103452
 
d. 51195   $40,273 to correct fund error, Sheriff.
 
Attachments:
Memo
Journal Proof
 
  COMMISSIONERS COURT BUSINESS:
 
1.   Public Comments.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
2.   Presentation/Recognition.
 
3.   Consent Agenda Items:
 
a. 51120   Disbursements for the period ending October 26, 2021, Auditor.
 
Attachments:
Court Order 2021-1079-11-01
Disbursements
 
b. 51121   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2021-1080-11-01
Disbursements
 
c. 51153   Tax refunds totaling $55,140.57, Tax Assessor-Collector. 
 
Attachments:
Court Order 2021-1081-11-01
summary sheet 11-1-2021
 
d.   Award(s):
 
1. 51155   Professional Services, Testing and Balancing Services for Various Projects (RFQ No. 2021-311), and further authorize the Purchasing Agent to finalize and execute the Professional Services Agreement for same, Construction & Projects. 
 
Attachments:
Court Order 2021-1082-11-01
Memo
Professional Services Agreemen
 
2. 51171   Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 2021-239) to Ratcliff Constructors, L.P., Construction Projects.
 
Attachments:
Court Order 2021-1083-11-01
Memo
Contract Data
Bid Tab
Letter to Award.
Construction Agreement
2252 Certification
1295 Form (redacted)
 
3. 51191   Construction: Animal Shelter Visitation Area Improvements (IFB No. 2021-327) to various vendors, Construction Projects.
 
Attachments:
Court Order 2021-1084-11-01
Memo
Contract Data
Bid Tabulation
Letter to Award (308 Construction)
Letter to Award (Construction Solutions USA)
Construction Agreement (308 Construction)
Construction Agreement (Construction Solutions USA)
2252 Certification (308 Construction)
2252 Certification (Construction Solutions USA)
1295 Form (308 Construction)
1295 Form (Construction Solutions USA)
 
4. 51124   Law Enforcement Uniforms and Accessories (Contract No. 2022-048) to Galls, LLC, utilizing BuyBoard Cooperative Contract No. 587-19, Purchasing. 
 
Attachments:
Court Order 2021-1085-11-01
Memo
Final Renewal Letter
Original Award Letter
Tabulation
Form 1295
Form 2252
 
5. 51145   Generators and Air Conditioning for Radio Tower Shelters (IFB No. 2021-243) to various vendors, Sheriff. 
 
Attachments:
Court Order 2021-1086-11-01
Contract Data
Bid Tabulation
Award Letter - KE Industrial.
Award Letter - DMI.
2252 Certification - KE Industrial
2252 Certification - DMI
1295 Form - KE Industrial
1295 Form - Decker Mechanical
 
e.   Agreement(s):
 
1. 51200   Interlocal Agreement with the City of Princeton concerning Princeton Crossroads Park Phase 1B project (Bond Project OI18PG21), Engineering.
 
Attachments:
Court Order 2021-1087-11-01
Memo
ILA
Court Order for funding
 
2. 51148   Interlocal Agreement with the Town of Prosper concerning the Pecan Grove Park Trail project (Bond Project No. OI18PG22), Engineering. 
 
Attachments:
Court Order 2021-1088-11-01
Memo
ILA
Court Order for funding
 
f.   Amendment(s):
 
1. 51197   No.1 to Interlocal Agreement for COVID-19 Emergency Rental Assistance Program with the City of Allen and the City of McKinney to extend expenditure dates. Amendment No.1 to TPA for Rental Housing Assistance Program with Community Development Properties North Texas Inc. to extend program close-out to July 31, 2022, increase household rental assistance to $25,000, replace exhibit D, and further authorize the Purchasing Agent to finalize and execute same, Administrative Services.
 
Attachments:
Court Order 2021-1089-11-01
Memo
Amendment No. 1 (Allen)
Original ILA (Allen)
Amendment Mckinney
Original ILA (McKinney)
51197_Contract Modification Document_TPA covid rental assistance rev1 pdf ct1.pdf
Exhibit D (revised)
Original Agreement (Community Development)
 
2. 51129   No. 1 to Land & Vitals Record Management System (Contract No. 2019-321) with Kofile Technologies, Inc. to reduce schedule A-3 daily indexing pricing and further authorize the Purchasing Agent to finalize and execute same, County Clerk.
 
Attachments:
Court Order 2021-1090-11-01
Memo
Amendment 1
202109.KofileTech.CollinCoTX_Indexing_Amndt_1_MSA202108.pdf
2252 Certification
1295 Form (redacted)
 
3. 51147   No. 2 to Fire Inspection & Fire Plan Review (Agreement No. 2018-286) with the City of Farmersville to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Fire Marshal. 
 
Attachments:
Court Order 2021-1091-11-01
City of Farmersville Fire Inspc Memo
City of Farmersville Contract Amend
Original Agreement
 
g.   Receive and File, Auditor:
 
1.   Compliance Audit Reports (3rd Quarter FY2021):
 
a. 51158   Animal Services.
 
Attachments:
Court Order 2021-1092-11-01
Compliance Audit - 3rd Qtr FY21 - Animal Svs - Brown
 
b. 51159   Constable, Precinct 1.
 
Attachments:
Court Order 2021-1093-11-01
Compliance Audit - 3rd Qtr FY21 - Const. Pct. 1 - Williams
 
c. 51160   Constable, Precinct 2. 
 
Attachments:
Court Order 2021-1094-11-01
Compliance Audit - 3rd Qtr FY21- Const. Pct 2 - Edwards
 
d. 51161   Constable, Precinct 3. 
 
Attachments:
Court Order 2021-1095-11-01
Compliance Audit - 3rd Qtr FY21 - Const. Pct. 3 - Knapp
 
e. 51162   Constable, Precinct 4. 
 
Attachments:
Court Order 2021-1096-11-01
Compliance Audit - 3rd Qtr FY21 - Const. Pct. 4 - Wright
 
f. 51163   County Clerk. 
 
Attachments:
Court Order 2021-1097-11-01
Compliance Audit - 3rd Qtr FY21 - County Clerk - Kemp
 
g. 51164   Community Supervision and Corrections Department. 
 
Attachments:
Court Order 2021-1098-11-01
Compliance Audit - 3rd Qtr FY21 - CSCD - Kim
 
h. 51165   Development Services. 
 
Attachments:
Court Order 2021-1099-11-01
Compliance Audit - 3rd Qtr FY21 - Dev. Services - Brown
 
i. 51166   District Attorney. 
 
Attachments:
Court Order 2021-1100-11-01
Compliance Audit - 3rd Qtr FY21 - DA - Willis
 
j. 51167   District Clerk. 
 
Attachments:
Court Order 2021-1101-11-01
Compliance Audit - 3rd Qtr FY21 - District Clerk - Finley
 
k. 51168   Elections. 
 
Attachments:
Court Order 2021-1102-11-01
Compliance Audit - 3rd Qtr FY21 - Elections - Sherbet
 
l. 51169   Fire Marshal.
 
Attachments:
Court Order 2021-1103-11-01
Compliance Audit - 3rd Qtr FY21 - Fire Marshal - Browning
 
m. 51172   Justice of the Peace, Precinct 1. 
 
Attachments:
Court Order 2021-1104-11-01
Compliance Audit - 3rd Qtr FY21 - JP1 - Raleeh
 
n. 51176   Justice of the Peace, Precinct 2. 
 
Attachments:
Court Order 2021-1105-11-01
Compliance Audit - 3rd Qtr - FY21 - JP2 - Shaffer
 
o. 51177   Justice of the Peace, Precinct 3. 
 
Attachments:
Court Order 2021-1106-11-01
Compliance Audit - 3rd Qtr - FY21 - JP3 - Missildine
 
p. 51178   Justice of the Peace, Precinct 4. 
 
Attachments:
Court Order 2021-1107-11-01
Compliance Audit - 3rd Qtr FY21 - JP4 - Yarbrough
 
q. 51179   Juvenile Probation. 
 
Attachments:
Court Order 2021-1108-11-01
Compliance Audit - 3rd Qtr FY21 - Juv. Prob. - Hadnot
 
r. 51180   Law Library. 
 
Attachments:
Court Order 2021-1109-11-01
Compliance Audit - 3rd Qtr FY21 - Law Library - Arris
 
s. 51181   Medical Examiner. 
 
Attachments:
Court Order 2021-1110-11-01
Compliance Audit - 3rd Qtr FY21 - ME - Rohr
 
t. 51182   Myers Park. 
 
Attachments:
Court Order 2021-1111-11-01
Compliance Audit - 3rd Qtr FY21 - Myers Park - Daugherty
 
u. 51186   Public Works. 
 
Attachments:
Court Order 2021-1112-11-01
Compliance Audit - 3rd Qtr FY21 - PW - Kleinheksel
 
v. 51187   Sheriff's Office. 
 
Attachments:
Court Order 2021-1113-11-01
Compliance Audit - 3rd Qtr FY21 - SO - Skinner
 
w. 51189   Tax Office. 
 
Attachments:
Court Order 2021-1114-11-01
Compliance Audit - 3rd Qtr FY21 - Tax Office - Maun
 
2. 51203   Monthly financial reports for August 2021. 
 
Attachments:
Court Order 2021-1115-11-01
Memo for Monthly Financial Statements for August 2021
August 2021 Balance Sheet
August 2021 Revenues, Expenditures and Changes in Fund Balance
August 2021 Cash and Investments
August 2021 Year to Date Schedule of Transfers
August 2021 Schedule of Long Term Debt
August 2021 Commissioners Court Approved Expenditures Budgets
August 2021 Employee Insurance Fund
Employee Medical Claims Report
 
h.   Filing of the Minute(s), County Clerk:
 
1. 51157   October 11, 2021. 
 
Attachments:
Commissioners Court Meeting Minutes, October 11, 2021
 
i.   Miscellaneous:
 
1. 51174   Acceptance of the General Victim Assistance, FY 2022 grant in the amount of $71,597, through the Office of the Governor, Criminal Justice Division, District Attorney.
 
Attachments:
Court Order 2021-1117-11-01
Memo
Budget
SOGA Letter
Statement of Grant Award
Grant review committee form
 
2. 51201   Redesignation of Private Road 5760 as Penny Lane, GIS/Rural Addressing. 
 
Attachments:
Court Order 2021-1118-11-01
PennyLn Req Memo
Petition - Penny Ln
OasisRVResort Map
Req Letter to Owner
Map 9M2 Penny Ln
 
3. 51202   Redesignation of Private Road 5763 as Forest Creek Lane, GIS/Rural Addressing. 
 
Attachments:
Court Order 2021-1119-11-01
ReqMemo ForestCreekLn
Petition ForestCreekLn
ForestCreekRVP Map
Req Letter to Owner
Map 6K2 ForestCreekLn
 
4. 51204   Redesignation of Private Road 5789 as Harmony Park Drive, GIS/Rural Addressing. 
 
Attachments:
Court Order 2021-1120-11-01
ReqMemo HarmonyParkDr
Petition HarmonyParkDr
HarmonyRVP Map
ReqLetter to Owner
Map 5M4 HarmonyParkDr
 
5. 51183   Acceptance of a monetary donation in the amount of $2,000 for the Collin County Sheriff's Office to purchase additional camera equipment and budget amendment for same, Sheriff.
 
Attachments:
Court Order 2021-1121-11-01
Memo
AWARD EMAIL
 
6. 51184   Acceptance of the General Victim Assistance, FY 2022 grant in the amount of $75,197, through the Office of the Governor, Criminal Justice Division, Sheriff.
 
Attachments:
Court Order 2021-1122-11-01
MEMO
STATEMENT OF GRANT AWARD
BUDGET DETAILS
Grant review committee form
 
7. 51211   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2021-1123-11-01
Appointments
 
8. 51212   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2021-1124-11-01
Personnel Changes
 
  General Discussion Items:
 
  Presentation, discussion and any action regarding:
 
4. 51146   Public Hearing - Consideration and any action for the issuance of a mass gathering permit for Vintage Market Days November 19 - 21, 2021 at Myers Park & Event Center, Special Projects. 
 
Attachments:
Court Order 2021-1125-11-01
Agenda Memo
Mass Gathering Application
Facility Usage Agreement
Performer Contract
Vendor Contract
Sponsorship
Vendor Booth Plan
Vendor Booth Plan 2
Parking Map
Developmental Services Memo
Fire Marshal Memo
Sheriff's Office Memo
 
5. 51119   Commissioners Court redistricting, Administrative Services. 
 
Attachments:
Court Order 2021-1126-11-01
Adopted Map
Adopted Plan
SOS Memo
Plan 1
Plan 2
Plan 3
Plan 4
Plan 5
Plan 6
Plan 7
Plan 8
Plan 9
Plan 10
Plan 11
Plan 12
Plan 13
Plan 14
Plan 15
Plan 16
Plan 17
Plan 18
Plan 19
Plan 20
Plan 21
Plan 22
Plan 23
Plan 24
Plan 25
Plan 26
 
6. 51219   Justice of the Peace and Constable redistricting, Administrative Services.
 
Attachments:
Court Order 2021-1127-11-01
Maps
 
  Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Real Estate (551.072)
 
51154   Purchase of a tract of land on FM 1827, Engineering. 
 
Attachments:
Court Order 2021-1128-11-01
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2021 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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