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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
July 22, 2024, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Judge Hill

Pledge of Allegiance – Commissioner Hale

Pledge of Allegiance to the Texas Flag – Commissioner Williams

 
 
 
             
  FYI NOTIFICATION:
 
1. 56235   P-Card Disbursements, Auditor. 
 
Attachments:
P-card Disbursements
 
2. 56267   Intra-County account transfers transmitted July 5, 2024, Auditor. 
 
Attachments:
Memo
Intra-County Account Transfers 07/05/2024
 
3. 56229   Change Order No. 4 to Construction: Collin County Adult Detention Facility, Phase 2 Addition, CUP (IFB No. 2022-299) with Sedalco, Inc. to make various changes to the contract, Construction & Projects. 
 
Attachments:
Memo
Change Order No. 4
PCO 10
 
4. 56214   Addendum No. 1, No. 2, No. 3 and No. 4 to Group Benefits/Insurance for Medical, Pharmacy, Dental, Vision, COBRA, FSA, Retiree and Stop-Loss (RFP No. 2024-263) to make various changes, Purchasing.
 
Attachments:
Addendum 1
Addendum 2
Addendum 3
Addendum 4
 
  COMMISSIONERS COURT BUSINESS:
 
  Public comments related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
1.   Consent Agenda Items:
 
a. 56255   Disbursements for the period ending July 16, 2024, Auditor.
 
Attachments:
Court Order 2024-647-07-22
Disbursements
 
b. 56256   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2024-648-07-22
Indigent Defense Disbursements
 
c. 56305   Child Protective Services Disbursements, Auditor.
 
Attachments:
Court Order 2024-649-07-22
 
d. 56272   Tax refunds totaling $124,765.97, Tax Assessor-Collector. 
 
Attachments:
Court Order 2024-650-07-22
Summary
 
e.   Advertisement(s):
 
1. 56269   Excess Liability Insurance (RFP No. 2024-316), Human Resources. 
 
Attachments:
Court Order 2024-651-07-22
Memo
Legal Notice
Bid Packet
 
2. 56257   Professional Services, Engineering, Fuel Tank Replacement (RFQ No. 2024-206), Public Works.
 
Attachments:
Court Order 2024-652-07-22
memo
Legal Notice
Bid Packet
 
f.   Award(s):
 
1. 56138   Temporary Personnel Services (RFP No. 2024-261) to various vendors, Human Resources. 
 
Attachments:
Court Order 2024-653-07-22
 
g.   Agreement(s):
 
1. 56290   Personal Services Agreement with Alyse Ferguson (Contract No. 2024-383) for consulting services, grant exemption from the competitive bid process per Texas Local Government Code 262.024 (a)(4), and further authorize the Purchasing Agent to finalize and execute same, 219th District Court.
 
Attachments:
Court Order 2024-654-07-22
MEMO
Agreement
1295 Form Redacted
2252 Certification
 
2. 56213   Cost Sharing Agreement for Roadway Improvements with Lennar Homes on behalf of The Collin County Municipal Utility District No. 2 concerning participation in the reconstruction of a portion of CR 437 and budget adjustment in the amount of $400,000 for same, Engineering.
 
Attachments:
Court Order 2024-655-07-22
Memo
Cost Share Agreement
Roadway Exhibit
Cost share estimate
Journal Proof
 
3. 56217   Cost Sharing Agreement for Roadway Improvements with Arbor Trails Land, LLC on behalf of The Collin County Municipal Utility District No. 10 concerning participation in the reconstruction of a portion of CR 437 and budget adjustment in the amount of $205,000 for same, Engineering.
 
Attachments:
Court Order 2024-656-07-22
Memo
Cost Share Agreement
Exhibit A
Cost share exhibit B
Journal Proof
 
4. 56275   Mitigation Credit Purchase Agreement and Acknowledgment with Wild-TX Lands, LLC, for the purchase of 0.2 credits for the amount of $7,000, Engineering.
 
Attachments:
Court Order 2024-657-07-22
Memo
Agreement
Form 1295
2252 Certification
 
5. 56254   Contract for the retirement of Olex (Canine) and Adoption by Deputy Sheriff Reid Golson, Sheriff. 
 
Attachments:
Court Order 2024-658-07-22
MEMO
RETIREMENT LETTER
ADOPTION CONTRACT
 
h.   Amendment(s):
 
1. 56282   No. 3 to Audio Video Upgrade for Collin County Courthouse (RFP No. 2021-158) with Ford Audio-Video Systems, LLC to provide various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Draft Court Order
RFP 2021-158, Audio Video Upgrade for Collin County Courthouse-Amendment 3
2252
1295 Redacted
 
i.   Change Order(s):
 
1. 56245   No. 1 to Construction: CCADF Flush Valve Replacements (IFB No. 2024-304) with Intelligent Conservation Systems, Inc. to accept an alternate flush valve model, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects. 
 
Attachments:
Court Order 2024-659-07-22
Memo
Change Order No. 1
2252 Certification
1295 Form - redacted
 
2. 56289   No. 5 to CCADF Medical Mental Health Expansion (CSP No. 2023-398) with Sedalco, Inc. to make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects. 
 
Attachments:
Court Order 2024-660-07-22
Memo
Change Order No. 5 px
Sedlaco Change Order 10
Sedalco Change Order 12
2252 Certification
1295 Form - redacted
 
j.   Contract Renewal(s):
 
1. 56284   Professional Services, Right of Way Acquisition Services (Contract No. 2023-034B) with LJA Engineering, Inc. to extend the contract for one (1) year through and including August 6, 2025, Engineering. 
 
Attachments:
Court Order 2024-661-07-22
Memo
Renewal Letter
Form 1295
2252 Certification
 
2. 56285   Professional Services, Right of Way Acquisition Services (Contract No. 2023-034A) with WSP USA, Inc. to extend the contract for one (1) year through and including August 6, 2025, Engineering.
 
Attachments:
Court Order 2024-662-07-22
Department Memo
Renewal Letter
2252 Certification
 
3. 56286   Professional Services, Surveying (RFQ No. 2023-240) with Halff Associates, Inc. to extend the contract for one (1) year through and including September 30, 2025, Engineering.
 
Attachments:
Court Order 2024-663-07-22
Memo
Renewal Letter
2252
1295 Redacted
 
4. 56271   Standby Generator Preventive Maintenance and Equipment & Repairs (Contract No. 2023-192) with On-Site Power Systems, Inc. to extend the contract for one (1) year through and including September 17, 2025, and rescind Court Order No. 2024-551-06-17, Purchasing. 
 
Attachments:
Court Order 2024-664-07-22
Memo
Court Order - Rescind
Renewal Letter 1
2252 Form
1295 Form
 
5. 56283   Standby Generator Preventive Maintenance and Equipment & Repairs (Contract No. 2023-192) with Alturex, LLC to extend the contract for one (1) year through and including September 17, 2025, and rescind Court Order No. 2024-550-06-17, Purchasing.
 
Attachments:
Court Order 2024-665-07-22
Memo
Court Order - Rescind
Renewal 1 Letter
2252 Form
1295 Form
 
k.   Budget adjustment(s)/amendment(s):
 
1. 56281   $7,539 to reallocate funds for the Spay/Neuter Program, Development Services. 
 
Attachments:
Court Order 2024-666-07-22
Memo June 2024 Spay&Neuter Donations
Animal Shelter Donations Report June 2024
MUNIS GL Account Detail June 2024
Journal Proof with Notes
 
2. 56248   $188,500 for the purchase of election equipment, Elections. 
 
Attachments:
Court Order 2024-667-07-22
Memo
Journal Proof with Notes
Quote
 
3. 56246   $6,210,155.97 to re-budget funds received from TxDOT for the sale of parcels for US 380, Engineering. 
 
Attachments:
Court Order 2024-668-07-22
Memo
Receipt from Treasury
Journal Proof
 
l.   Receive and File, Auditor:
 
1. 56276   Investment Report (1st Quarter FY2024).
 
Attachments:
Court Order 2024-669-07-22
Memo
FY2024 1st Qtr Investment Report
 
2. 56277   Investment Report (2nd Quarter FY2024).
 
Attachments:
Court Order 2024-670-07-22
Memo
FY2024 2nd Qtr Investment Report
 
m.   Filing of the Minute(s), County Clerk:
 
1. 56278   July 1, 2024. 
 
Attachments:
Commissioners Court Meeting Minutes July 1, 2024
 
n.   Miscellaneous:
 
1. 56297   Acceptance of the FY2024-2025 VALOR Grant award in the amount of $270,000 through the Texas Veterans Commission, 296th District Court.
 
Attachments:
Court Order 2024-672-07-22
VMH Memo
NOGA
Grant Review Committee Form
Grant Summary Forms
Budget
 
2. 56274   Correction Special Warranty Deeds for The Parks at Wilson Creek, L.P. and Belknap FP, LTD, Engineering. 
 
Attachments:
Court Order 2024-673-07-22
Memo
Map
Deed Belknap
Deed PAWC
 
3. 56280   Final plat for Winding Creek Estates, Engineering. 
 
Attachments:
Court Order 2024-674-07-22
memo
map
plat
 
4. 56288   Accept the roads within The Hills of Lone Star Phase 8B for county maintenance, Engineering.
 
Attachments:
Court Order 2024-675-07-22
memo
map
plat
 
5. 56292   Paul Wilson Road Reconstruction, Public Works. 
 
Attachments:
Court Order 2024-676-07-22
memo
Map
 
6. 56240   Acceptance of the Citibank rebate in the amount of $10,334.20 to be deposited in the Going the Extra Mile Employee Incentive Program line item, and budget amendment for same, Purchasing. 
 
Attachments:
Court Order 2024-677-07-22
Department Memo
Rebate Summary
Journal Proof with Notes
 
7. 56300   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2024-678-07-22
Personnel Appointments
 
8. 56301   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2024-679-07-22
Personnel Changes
 
2.   General Discussion Items:
 
  Presentation, discussion and any action regarding:
 
a. 56040   Award of Jail and Personal Inmate Supplies (IFB No. 2024-174) to various vendors, Sheriff. 
 
Attachments:
Court Order 2024-680-07-22
Memo - SO
Memo - Juv Detention
Contract Data Sheet
Bid Tabulation
Award Letter - Acme Supply
Award Letter - Bob Barker
Award Letter - Charm-Tex
Award Letter - CSI
Award Letter - ICS
Award Letter - Phoenix Supply
Award Letter - Radyan Corp
Award Letter - Victory Supply
2252 - Acme Supply
2252 - Bob Barker
2252 - Charm-Tex
2252 - CSI
2252 - ICS
2252 - Phoenix Supply
2252 - Radyan Corp
2252 - Victory Supply
1295 - Acme Supply
1295 - Bob Barker
1295 - Charm-Tex
1295 - CSI
1295 - ICS
1295 - Phoenix Supply
1295 - Radyan Corp
1295- Victory Supply
 
b. 56193   Overtime Compensation, Human Resources.
 
Attachments:
Court Order 2024-681-07-22
OT 6 months Hours
OT 6 months Wages
Hours vs OT Jan-Jun 2024
OT % Reg Pay Jan-Jun 2024
 
c. 56243   2024 Benefits Presentation, Human Resources. 
 
Attachments:
Benefits Final for Court.pdf
 
d. 56244   2024 TCDRS Presentation, Human Resources. 
 
Attachments:
Presentation
 
e. 55905   Regional Transportation Council monthly update, Commissioner, Precinct 4. 
 
Attachments:
Agenda
 
3.   Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
 
  Public Comments not related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2024 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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